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HomeMy WebLinkAboutMinutes - Mail Packet - 5/7/2019 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - April 29, 2019City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: April 29, 2019 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Kristin Stephens, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett and City Clerk Delynn Coldiron met on Monday, April 29, and the following summarizes the discussions that began at 7:40 a.m. May 7 Regular Meeting The May 7 agenda was reviewed. • Proclamations – A reminder that due to the number of proclamations, these will start at 5:05 p.m. • Employee Appreciation – A reminder that an item will be added after the Pledge of Allegiance similar to what was done last year for this. Employees who receive awards at the May 6 Employee Recognition Breakfast will be recognized by the Mayor and Council. • Suniga Road Improvements – There was a question about when there would be a connection to College Avenue; by the end of the year. • Council Expectations on Boards and Commission Member Participation – There was a question about whether there had been concerns received from board and commission members about this item; none. There was also discussion about the upcoming retreat and the need to make Council liaison assignments. Staff is asked to provide a list of all City boards and commissions and provide a general description, the dates and times they meet, and related expectations on Councilmember attendance. Board and commission structure was also mentioned as a possible retreat topic. • Horsetooth Reservoir Soldier Canyon Outlet – It was clarified that this item is to fund a study to identify the best way to evaluate water supplies and risk mitigation strategies related to the City’s water supply from Horsetooth Reservoir during the time this outlet is shut down. The shut off is anticipated to occur in October 2020. Leadership Planning Team Meeting April 29, 2019 Page 2 of 5 • Amending Rules of Procedure Governing the Conduct of City Council Meetings – This item was moved to May 21 to ensure any related items from the Council’s retreat discussion could be incorporated. Council Retreat Agenda for the upcoming Council retreat was reviewed. • Councilmembers are encouraged to watch the Brené Brown TedTalk prior to the retreat. • The concept of high performing was discussed. Want to ensure this applies in three areas: o High performing community o High performing board o High performing staff • Councilmembers are asked to review the agenda. If you have questions about the agenda, please let the Mayor, Mayor Pro Tem or City Manager know. • Councilmembers are also asked to be prepared to share their ideas for Council priorities. Six Month Calendar • June 4 o Electric Scooter Share Program Code Amendments – It was noted that the State statutory amendments have now been made; streets are now an available option for scooters. o Staff report on alternative fuel equipment conversion was added to the calendar. o Staff report on response time to graffiti removal was added to the calendar. • June 18 o The Colorado Municipal League Conference is scheduled for June 18-21 and there was discussion on whether this meeting should be canceled. It was decided to keep it on the calendar for now. • June 25 o The National League of Cities Summer meeting is scheduled for June 25-27 and there was discussion on whether this meeting should be canceled. It was noted that new Councilmembers should be made aware of this to see if they want to attend. It was suggested that this be a topic of discussion at the retreat. Staff is asked to poll Council after the retreat to see who plans to attend; the meeting will be cancelled if needed. Staff is also asked to provide a list of ongoing events with the National League of Cities and Colorado Municipal League, including related committees that Council participates on, together with schedules. Leadership Planning Team Meeting April 29, 2019 Page 3 of 5 • August 20 o Appeals Code Updates moved to August 20 (from July 2) to allow for additional public outreach. • October 15 o Items relating to Montava Planned Unit Development was added to the calendar. It was noted that there have been ongoing discussions between the City and various service providers related to service in the northeast part of the growth management area. Staff is asked to find a time for a Summer work session to provide the new Council with an update on related efforts. • November 12 o City Park Improvements was added to the calendar. • Unscheduled Items: o Mid-Year Evaluations for the City Manager, City Attorney and Chief Judge was added to the unscheduled list (moved from July 9). • Council taking a reprieve some time during the Summer was also discussed; other Councils do this. This item will be discussed at the upcoming Council retreat. City Clerk Coldiron: • Noted the Clerk’s Office will be meeting with a citizen interested in an initiative on plastic bags. She is hoping to place this item on the November ballot. This will require that she get a proposed petition to the Clerk’s office this week for approval and that she obtain 4,920 valid signatures within the sixty days following. Deputy City Manager Mihelich: • Noted that a Request for Proposal will be going out this week for scooters. Only one vendor will be selected and, as part of their agreement, they will be required to provide their best equipment, take care of scooter parking and pick-up, etc. There was a question about whether this would be a revenue source; no, just a recoup of costs. There was a question about whether bigger, pneumatic wheels would be required as these could promote less injury; staff will look into this. There was a question on whether there would be a collaboration with CSU; yes. • Noted a proposal received for lobbying work related to the quiet zone that would cost approximately $84K. There was some conversation about whether there were other coalition members that might be helpful in these efforts. This seemed a viable option and way to move this item forward. Trains and the related quiet zone are a current Council priority and are anticipated to stay on the list. Staff is asked to provide Councilmembers with a current dashboard report and strategic plan in preparation for the Council retreat. Leadership Planning Team Meeting April 29, 2019 Page 4 of 5 • Noted that staff continues to negotiate with Northern Water regarding issues related to NISP; they have agreed to provide $20K toward a bacteriological water study. This is a study that we were required to do. • Noted that there has been additional prairie dog activity in Old Town North. Staff has been coordinating with the developer and the prairie dog coalition, but the recent activity will likely result in an extermination soon. The HOA will be notified prior. City Manager Atteberry: • Asked if anyone was planning to participate in the cycle club monthly ride. • Noted the Boards and Commissions breakfast sponsored by the Women’s Commission that is coming up on May 8. • Noted an award received from CSU for our 5th year anniversary partnership of providing Transfort services. • Noted that efforts around the Whitewater Park are going well. • Noted the City Manager’s office will be getting a new intern named Sierra. She is coming from Montana State, was a former basketball player, and is very interested in public policy work. She will be starting in early July. Mayor Pro Tem Stephens: • Asked about the practice of the Mayor Pro Tem answering citizen emails; she was concerned that the answer provided may not represent the position of each Councilmember. It was suggested that a preliminary email be sent by staff acknowledging that the email had been received and then those Councilmembers who feel compelled to answer can do so. It was also suggested that any emails sent only to Council, should be forwarded to the City Leaders list so that these could be handled in the same way. On a related note, there was a question about whether Councilmembers had received the e- mail blasts coming from a citizen group about adding more rooftop solar to schools. Staff is asked to provide Council with a memo to give more specifics about this item to help them answer e-mails and/or solicitations for this item. Mayor Troxell: • Noted that he, the City Manager, and Economic Health Boardmember Ted Settle are headed to Denver to talk with Betsy Markey about economic prosperity items. Leadership Planning Team Meeting April 29, 2019 Page 5 of 5 • Noted a scenario he witnessed over the weekend where a citizen who was eating at a restaurant saw a person in a wheelchair struggling to get up the bike underpass on College Avenue and ran out and helped him make it up the hill. He talked about small acts of kindness that occur throughout the community and wondered what could be done to recognize these. The CSU program called Everyday Heroes was mentioned; they provide a certificate and small gift cards in recognition. He noted it would be great if the City came up with something similar. City Manager Atteberry suggested that this be part of current community service recognition efforts that are underway. • Noted a citizen request he received related to Medicare; other Councilmembers and the City Manager have received the same request. It was suggested that this item follow the typical process and if three Councilmembers agree to move it forward, staff will devote some time to it. • Noted that he, then Mayor Pro Tem Horak, and the City Manager met with three individuals regarding pickleball. Senior Assistant City Manager Kelly DiMartino will continue to engage with this group to move things forward in a positive way. • Noted efforts by the City of Greeley that may be underway to utilize water resources from the North Platte Water Basin; staff is asked to follow up and report back to Council on this. Meeting adjourned: 9:43 a.m.