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HomeMy WebLinkAboutMinutes - Mail Packet - 4/9/2019 - Memorandum From Sarah Kane Re: Leadership Planning Team Meeting Minutes - April 1, 2019City Manager’s Office 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6505 970.224.6107 - fax fcgov.com/citymanager MEMORANDUM DATE: April 1, 2019 TO: Mayor and Councilmembers FROM: Sarah Kane, Executive Administrative Assistant RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Senior Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett (via phone) and Sarah Kane met on Monday, April 1, and the following summarizes the discussions that began at 7:32 a.m. Six Month Calendar • April 2: No meeting due to municipal election. • April 9: o Halligan Water Supply Project Update – LPT requested that the emphasis be on storage, and it was noted that mere conservation is not an alternative to drought storage. Staff is asked to set context on drought/storage and to provide a graph of storage comparisons between cities as well as conservation numbers. As an aside, it was noted that Greeley is implementing building codes that promote conservation of energy and water. o Regional Economic Update – The primary focus of this item is on the regional situation. Jacob Castillo, Economic Development Manager at the Larimer County Economic and Workforce Development, will attend. Staff is asked to set the context for this new approach which incorporates Larimer County and Weld County in the discussions. Staff is asked to explain the Alliance. o Boards and Commissions Code Revisions item was moved to May 28. • April 16: o City Plan Update – Adoption. o Short-term Rentals in Multifamily Housing o Platte River Power Authority Organic Contract (second reading, consent) o Waterfield Development Agreement  Noted that staff should be sure to include 10% affordable development in the agenda materials. o IGA for Solid Waste and Revision to Building Codes to Require Mixed Construction and Demolition Waste be sent to a future Larimer County Sorting Facility. o Mulberry Metro District was added.  It was noted that this does not have an affordable housing component. Leadership Planning Team Meeting April 1, 2019 Page 2 of 5 o Cooperation Agreement between the City of Fort Collins and the Urban Renewal Authority for College/Drake Renewal Area was added. o Code change/Council Resolution to clarify that Board and Commission members cannot abstain from voting was added for April 16. o Two Staff Reports: Youth Advisory Boardmembers’ Report on National League of Cities Conference and Broadband Status Report • May 14: o Poudre Fire Authority Annual Review o Harmony Gateway Plan o Outdoor Residential Wood Burning item was added.  There is a current Notice of Protest which has been filed with the City Clerk’s Office. It was suggested that the Mayor could talk with the petitioner to gain understanding of their concerns, i.e. the number of feet away from the house, the type of combustible material, etc.  There was discussion about the impact of the citizen-initiated protest on the timing of this item.  After April 5, the petitioner has 20 days to get 2991 signatures. • May 17/18 Council Retreat: o Added potential restructuring of Boards and Commissions • May 28: o Added Boards and Commissions Code Revisions.  Per the recent issues with difficult Planning & Zoning Board meetings, staff will be meeting with the Chair this week. Additionally, staff will attend the April 12 Planning & Zoning Board Work Session to discuss procedural issues, processes, attendance policy, how the Board makes it decisions, quasi-judicial proceedings, and to provide training about how the Board applies the Land Use Code LUC, etc. It will be recommended they come back with an ongoing adoption relative to the procedures.  Jeff Mihelich will follow up on whether or not Board members can participate in Board Work Sessions via telephone. • Aug 20: o Items Relating to Montava Planned Unit Development (PUD) Master Plan (first reading) • Unscheduled Work Session Item: o Sports Complex Feasibility Study • Mayor Pro Tem Horak noted that a transition plan was needed for three key external committees he serves on that will meet near the April 23rd swearing in of the new Council.  Platte River Power Authority Board Meeting – April 25. The Councilmember selected as Mayor Pro Tem at the April 23 Organizational Council meeting may assume this role.  Boxelder Basin – There are several important issues currently underway. Due to the key resignation of Todd Blomstrom at Larimer County, Council may wish to appoint Mr. Horak to continue to be a representative for at least a temporary basis Leadership Planning Team Meeting April 1, 2019 Page 3 of 5 to provide some continuity. The City Manager could discuss this with Larimer County counterparts.  Open Lands Advisory Board – Larimer County Commissioners will be presented with bylaws to pass by April 23. Municipalities would no longer have designated representation and per the voter-approved ballot language, representatives will only be ‘at large’ and will be appointed by the Commissioners. Discussion occurred around how the City might participate in the process with recommendations. Staff will follow-up and provide a recommendation. The application deadline is April 24; new appointments to occur June 1. It may be a walk-on item to discuss at the April 11 Regional Elected Officials Meeting. o Mayor Troxell was supportive of proposing that Mr. Horak continue with these three roles for continuity. To do so, Council would need to adopt a resolution making an appointment (all in one resolution) to keep Mr. Horak on until new appointments are made. City Clerk Coldiron via Deputy City Manager Jeff Mihelich: • Election update: This is the first year for signature verification, and the equipment is new as well. As of March 29th , 17,000 ballots had been received and tabulation begins today. The machines can count 3,000/hour. Tours of the ballot processing center were offered. Voters are able to drop off ballots in the parking lot of City Hall. • The Clerk’s Office was asked to keep numbers to compare rate of ballot return, year over year. • The City Attorney provided an update about the 15 protests received thus far. They are going to a special prosecutor and will be addressed after the election concludes. Senior Assistant City Manager DiMartino: • Updated LPT on the Clarendon property owners meeting on Tuesday. Hopefully there will soon be a resolution to share with the neighbors. Deputy City Manager Mihelich: • Reported on the meeting with Boxelder Sanitation District, City Staff and Montava representatives. Boxelder is willingly discussing options and City staff is now analyzing the scope of services. • Noted he and Cameron Gloss met with Mayor Pro Tem Horak and Councilmember Ross Cunniff regarding City Plan comments. • Councilmember Ken Summers provided his comments on City Plan, particularly around implementation, as well. • The updated Draft City Plan will be distributed to Council in the April 16 Agenda materials. Council should let Mr. Mihelich know if there are other comments. City Attorney Daggett: • Participated on the PRPA General Legal Counsel interview panel. Her colleagues from the member municipalities discussed how the successful candidate could work with the four cities. Leadership Planning Team Meeting April 1, 2019 Page 4 of 5 City Manager Atteberry: • Noted Donnie Dustin (Pleasant Valley Ditch Company representative) alerted him to dirt and tree removal near Laporte, about 1000’ north of Bingham Hill Road. • Linden Bridge work to secure the boulders is occurring this week. • Noted the Thursday, April 11 Regional Elected Officials Meeting. Agenda went in Council packets on March 28. • Department of Local Affairs Executive Director Rick Garcia and Don Sandoval are touring Villages on Horsetooth on April 2 and Council is invited. A general City update will occur as well. Mayor Pro Tem Horak: • Thanked staff for the electric lawn and garden equipment memo. Noted that this should be a priority as part of the Climate Action Plan and apply to area businesses as well. Life cycle replacement was noted. • Rode on Transfort Bus recently and noted the ads for the hiring Parks and Rec seasonal workers. Asked how the City strategically uses the signage on the bus and at bus stops to inform citizens of relevant events. Staff is also asked to consider how the City’s contract with Lamar regarding the ads on the back of bus and signs at the bus stops is used to leverage our overage strategy for eliminating billboards. • City Park Refresh Workshop – heard from citizens that staff allegedly said the train won’t fit in City Park due to utility lines, tree removal, etc. The issue of cost was brought up. o Senior Assistant City Manager DiMartino noted the size of the train has changed due to ADA requirements; it will be bigger than it used to be. The Train is a voter-approved commitment; staff is identifying options of where it will go. She will follow up with staff with consistent messaging that the train will go in City Park. • Inquired about a pro-forma for the video stream and a projection of the revenue and requested that information about why the City financed the full $140M for Connexion up front rather than in phases be included in a FAQ sheet. o City Manager Atteberry reported that it is a bundled pass-through and is a minimal cost to the City. Additional background may be forthcoming. • Regarding Short-term Rentals item on April 9 Work Session: Requested an update to Ginny Sawyer’s memo on compliance process, including information about a specific property that he submitted to the City Manager this weekend. • Requested signs regarding vaping enforcement in downtown. It’s becoming more prevalent. • Asked about the City’s plans for roundabouts in the community: o The Roundabout at Horsetooth/Ziegler may go away if development on NE corner occurs; topography and stormwater conflicts would necessitate a signalized intersection. o Each intersection is evaluated for the feasibility of a roundabout. Leadership Planning Team Meeting April 1, 2019 Page 5 of 5 Mayor Troxell: • Noted Mike Pruznick attended the PRPA Board meeting and spoke under public comment. • The PRPA Board is searching for PRPA General Counsel. He and Mayor Pro Tem Horak participated on the panel last Friday. It’s a very important role as it informs the Board. It reports jointly to the Board and the CEO. Environmental regulations and lobbying are important roles as well. • Reported that the Poudre Pour event on Saturday was well done and well attended. • Sugar Beet Park Groundbreaking last week was good; he appreciated Councilmember Ray Martinez and Mayor Pro Tem Gerry Horak sharing their perspectives on the location as well as their own historical perspectives. When the Ribbon Cutting occurs, it was requested to occur on Saturday so more members of the neighborhood can attend. o Going forward, the Council District Representative should be on the agenda and the date should be worked around their availability. • The Union’s 1-year anniversary yesterday was a great event! Meeting adjourned: 9:30 a.m.