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HomeMy WebLinkAboutMinutes - Read Before Packet - 3/19/2019 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - March 18, 2019City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: March 18, 2019 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Senior Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett and City Clerk Delynn Coldiron met on Monday, March 18, and the following summarizes the discussions that began at 7:40 a.m. March 19 Regular Meeting The March 19 agenda was reviewed. • Bloomberg Grant for Residential Efficiency Project Loans – It was noted that EPIC should be defined. • Items Relating to the Affordable Housing Board and the Community Development Block Grant (CDBG) Commission – It was noted that this item is being pulled from the Agenda to allow for discussion and approval by the CDBG Commission. This item was scheduled for the March 13 CDBG Commission meeting; however, the meeting was canceled due to the storm. On a related note there was discussion about the ad-hoc committee that was in place to review board structure and related duties and that it might be time to restart this conversation. Staff will follow up. • Annual Water Allotment Management Program – This is a good news item. It was noted that Council candidates may not be aware of this and that, once the election is complete, this information should be provided to newly elected members. • Code Amendments Regarding Cable Communication Systems – There was a question about why there have not been any code amendments for Council to consider since 1978. It was noted that the franchise agreement had had numerous updates, but not the code. Staff is asked to provide a read-before providing more context for this. Leadership Planning Team Meeting March 18, 2019 Page 2 of 8 • Platte River Power Authority Organic Contract - There was discussion about the 120% net metering limit and other options that might be available for residents who are interested in generating more power than this allows. Staff is asked to provide information on what those options could be. • Electric Scooters – Staff is asked to provide an update on the progress of State laws related to this item. • Electric Bicycles – There was discussion on what was being done to ensure this is a one-year trial. It was noted that there are no City code changes that will occur should Council approve this item. The Ordinance will expire in one year and, if Council does nothing else, e-bikes will be illegal again. There was a question about the design of the study that is being done. Staff is asked to provide a read before that speaks to this, as well as the methodology for any pre-work and data collection that is already underway. • Outdoor Residential Wood Burning – There was brief discussion on this item. It was noted that the enforcement options made sense and were helpful. • Digital Billboards – There was discussion on this item. Staff is asked to provide a table showing current rules for off-premise signs for things such as lighting and what staff’s recommendation would be for digital billboards related to each, as well as the number of billboards that have been eliminated over the last 30 years. • Downtown Rezoning and Development Standards – There was discussion about whether the neighbors in the Buckingham Neighborhood are concerned with the changes. It was noted that changes to the Code to allow feathering adjacent to neighborhoods was done, in part, due to feedback from neighbors. The current language seems to have addressed the concerns provided. Staff is asked to provide this information as part of the presentation. March 19 Water Utility Enterprise Board Meeting The March 19 agenda was reviewed. • No issues or comments noted. March 19 Electric Utility Enterprise Board Meeting The March 19 agenda was reviewed. • No issues or comments noted. Leadership Planning Team Meeting March 18, 2019 Page 3 of 8 Six Month Calendar • March 26 Adjourned Meeting and Work Session: o City Laboratory-Innosphere Partnership Project – It was noted that Council will be considering a Resolution for this item. There was also discussion about parking. It was noted that parking for this project should not include areas that were intended for another use, i.e., the Whitewater Park parking area. There was also a question about whether the City would have a policy encouraging City employees to use public transportation or other modality to get to the site. o City Plan – It was noted that Council would be getting an updated copy of all three plans (City Plan, Transportation Plan and Transit Plan) together with an appendix that will show changes requested by Council and where those changes were made to the Plans. o Short Term Rentals – There was a question whether this item should move forward as planned since it will be split between the existing and new Council. It was decided to continue as planned. • April 9: o Harmony Gateway Plan was added to the calendar. There was discussion about some concerns from residents regarding the Plan and that it might make sense to move this item to a later date. It was decided to move this to May 14. o Board and Commission code revisions were moved to May 14. • April 16: o Waterfield Development Agreement was added to the calendar. It was noted that this is the first Metro District public benefits development agreement that is coming back under the new policy and process that was adopted. o Urban Renewal Area Plan at Drake and College item was moved to unscheduled items. There was discussion about the Poudre School District not agreeing to move forward unless they are guaranteed a backfill on fees. Next steps were discussed, including seeking mediation. The process around canceling URA meetings was also discussed; Mayor and City Manager should discuss/decide this. A URA meeting is needed to further discuss what has transpired and related options; an executive session may be necessary. On a related note, there was brief discussion about the importance and plan for orientation for new councilmembers on the URA and related efforts. o Broadband Status Report was added to the calendar. o Water Utility Enterprise Board was added to the calendar. Leadership Planning Team Meeting March 18, 2019 Page 4 of 8 o Short Term Rentals has been added to the calendar. • April 23: o Sports Complex – There was discussion about the status and focus of this item. Staff will provide Council with a follow up as soon as possible. • May 21: o Community Dashboard Metric on response time related to graffiti removal was added to the calendar. • August 20: o Items related to Montava Planned Unit Development and Master Plan were added to the calendar. • August 27: o 2019 Fee Updates was added to the calendar. • September 10: o 2020 Budget Revisions was added to the calendar. • Unscheduled Items: o City Park Improvements – There was discussion about next steps after the first work shop that was held. Staff will be working on preparing multiple design options for consideration. These will be completed in time for the next work shop that will take place at the Carnegie Building. City Clerk Coldiron: • Noted that ballots had been mailed on Friday, March 15. • Noted that a new political committee registered last week; Keep City Council for Citizens. Its purpose is to oppose the citizen-initiated charter amendment for full time Council pay. • Noted a new election complaint filed by Robbie Moreland against Noah Hutchison’s campaign for having a jar of cash donations at two events. Senior Assistant City Manager DiMartino: • Noted that she has had encouraging conversations with the property owner in Clarendon Hills about the fence and continues to keep the neighbors updated. Leadership Planning Team Meeting March 18, 2019 Page 5 of 8 • Noted that the lease for the Global Village Museum is coming up for renewal in April. It agreed to be the pilot for the Rental Rate Reduction Process that has been discussed with the Council Finance Committee. It will be submitting an application based on the criteria that has been set. • Noted the questions surrounding Teaching Tree and United Way have been resolved. LEED is not being required; however, energy efficiency improvements will be made. She also noted that the playground issues have been resolved. • Noted that the City has been awarded a GOCO grant for $75,000 to update the Parks and Recreation Master Plan; the work is anticipated to start in the fall. It was noted that funding scenarios should be included in the work that is done. • Noted that Natural Areas staff is responding to a permit application regarding drones flying over the natural areas near Christman Airfield. There is a section of the natural area staff is concerned about because the drone traffic might impact wildlife; birds and bats in particular. Staff is working with CSU to amend the proposed application so that flight paths are outside of this area. Deputy City Manager Mihelich: • Noted that Dan Gould and others are working to put together a proclamation for Rick Price . FC Bikes’ staff will be a part of this as well. It was noted that Mr. Price has been integral in many of the bicycle efforts the City has done; receiving the Platinum designation, the bike board and a program for bike safety for kids were mentioned. City Attorney Daggett: • Noted she has worked with staff in the City Manager’s office and City Clerk’s office to update the Council Resource Guide. She stated she added a significant chunk of basic legal information and will continue to look for other similar topics that can be added. She encouraged Councilmembers to get their comments back to staff so they can be included in the revised Guide. City Manager Atteberry: • Noted an upcoming Joint Regional Elected Officials Meeting with Larimer County on April 11. It was noted that new Councilmembers should be invited to attend. • Reminded everyone that Rick Garcia of the Colorado Department of Local Affairs plans to visit Fort Collins on April 2 (election day). He has asked to visit the Village on Horsetooth project and wants to sit down with Councilmembers and the City Manager to discuss how things are going in Fort Collins. A staff lead will be designated for the tour and to arrange a meeting with Council; 4 p.m. was suggested as a potential time to meet. Leadership Planning Team Meeting March 18, 2019 Page 6 of 8 • Noted a finalist for Colorado State University President has been selected, Joyce McConnell. She is the current provost and vice president for academic affairs at West Virginia University. • Noted that City employee Joe Iglehart passed away; services for him are scheduled for this morning. Mayor Pro Tem Horak: • Noted the Food not Bombs issue and asked if all departments are coordinating their efforts related to this and whether neighbors have ben informed; this was confirmed. It was also mentioned that the Human Relations Commission is supportive of the way the City is handling this issue. • Stated he received a lot of information from Virginia Farver about the status of 5G wireless local control issues. She provided a list of items that staff is asked to review and provide comment on (list is attached). There was discussion about potential health impacts related to 5G since all industry studies are based on prior technology. Staff is encouraged to visit the National League of Cities site to find more information on the presentation that was given on this subject. • Noted the North College improvement project shown on Page 8 of the City Manager’s report and mentioned that the funding gap for the work being done there has been approved. It is anticipated that the work will be finished by June. • Asked how staff intends to manage people using the Whitewater Park prior to its opening? Staff is asked to follow up. • Noted concern with the name of the new Police Training Facility; hoped it would include Fort Collins and Loveland to better reflect the partners of the project. Staff mentioned that all related signage and materials will clearly show both cities’ brands. • Noted an upcoming Fair Housing education event. Staff is asked to invite all Councilmembers. • Noted the memorandum on the Benefits of the Intergovernmental Agreement for Water Treatment Services and his concern that it didn’t include any dollars or savings; no concrete facts. Staff is asked to provide a follow up that gives more detail. • Noted the memorandum on West Vine Drive Improvements and stated there needs to be an overall program guiding efforts. The upcoming meeting with Larimer County was mentioned where this item will be discussed further. • Appreciated the information received on Council appointments and noted the importance of having a process in place to ensure new Councilmembers receive the information they need to Leadership Planning Team Meeting March 18, 2019 Page 7 of 8 know what they will be responsible for and that other boards/agencies receive information on the new member that will be attending. • Provided information on PFAS (attached). • Noted that Sean Poole is the person replacing Chris Mitton, with the Department of Transportation. He also noted that Anthony Bedell is the Deputy Assistant Secretary for Intergovernmental Affairs at US DOT and was at a meeting he recently attended. He encouraged City staff to establish a relationship with Mr. Bedell; he is key for working on train noise and railroad issues. Mayor Troxell: • Noted he received a call on Friday from the Government Affairs Office asking how Fort Collins’ fared through the weather event. He was not yet back in Fort Collins so was able to reinforce comments about train horn noise, I-25 efforts and other items. • Noted an upcoming regional meeting set up by the Northern Colorado Community Foundation. He stated that the vetting that occurs at Council’s futures meetings might provide helpful input for this regional group. He thought it had potential to be a mechanism for program development. • Asked about whether there were any outages as part of the storm; only some flickers. He noted the City has a great story to tell with the undergrounding program; it illustrates long term planning and investment in the community. Staff efforts to clear the streets were also mentioned. Meeting adjourned: 10:06 a.m. Leadership Planning Team Meeting March 18, 2019 Page 8 of 8