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HomeMy WebLinkAboutMinutes - Mail Packet - 3/19/2019 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - March 11, 2019City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: March 11, 2019 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell (by phone), Mayor Pro Tem Gerry Horak (by phone), City Manager Darin Atteberry (by phone), Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett and City Clerk Delynn Coldiron met on Monday, March 11, and the following summarizes the discussions that began at 1:30 p.m. March 19 Regular Meeting The March 19 agenda was reviewed. • Intergovernmental Agreement for Water Treatment Service Capacity – There was a question about the savings that the City has realized by doing this. A memo is expected in Thursday’s packet. • Bloomberg Grant for Residential Efficiency Project Loans – There was a question about the $100,000 being spent on administrative costs; seems high. Staff is asked to ensure clarification is included in agenda materials. Staff from Bloomberg was recently in town; staff is asked to provide an update on this visit as part of Thursday’s packet. • Waiver of Excess Water Use Surcharge for Certain Qualifying Customers – There was a comment to amend the title and/or summary to include allotment management or better describe what this item accomplishes. • Exemptions to Competitive Bid Process for Connexion – It was noted that this will give the City the ability to buy content for the television/video side of things. Approximately 20 content providers are not covered under the NTCC Contract that has already been established. • Code Amendments Regarding Cable Communication Systems – There was a question about net neutrality legislation introduced at the State level; staff is asked to provide an update on how this impacts the City. • Naming the Poudre River Whitewater Park Pedestrian Bridge – There was a request that the title and the summary reflect the proposed name of the bridge. Leadership Planning Team Meeting March 11, 2019 Page 2 of 7 • Staff Report: Golf Courses – Total Cumulative Participation – It was noted that this item should have a focus beyond participation to include issues related to sustainability such as use of water and fertilizers. • Outdoor Residential Wood Burning – Staff will be presenting Council with four options for enforcement; some more expensive than others. There was discussion about the 25’ setback and whether this was feasible; yards throughout the city may be too small and not have sufficient width to accommodate any wood burning facility. Staff is asked to provide maps and graphics with agenda materials to help communicate this. Information on enforcement and setbacks is expected to go to Council prior to packet distribution. There was also discussion about expectations for neighbors to reach out to those who are impacting them by smoke from fire pits and related safety concerns. Staff is asked to prepare a flow chart showing the progression of outreach/enforcement efforts and indicating when efforts move from a resident, to City staff contact and ultimately a City citation should multiple violations occur on the same property. • Digital Billboards – There was discussion on whether this item should be postponed due to the various concerns being expressed. It was noted that based on the work session, there were concerns and differing viewpoints from Council, but direction to move forward with a Resolution that provides a preliminary framework for staff followed by potential code changes. There was some recollection that direction for allowing negotiation should be included. Some concerns were expressed about ad hoc negotiations with sign owners versus having specific regulations that standardize a process. A table showing current rules for off-premise signs for things such as lighting and what staff’s recommendation would be for digital billboards related to each was requested, should Council agree to allow digital billboards in the city. Information on the number of billboards that have been eliminated over the last 30 years was also requested. It was decided to leave the item on the agenda so that Council could give more specific information on how to proceed. This item could be scheduled for another work session or postponed indefinitely. • Hansen Farms Appeal Findings – This item is on discussion since Councilmember Summers declared a conflict of interest. It was also noted that the City Attorney’s office is working on process improvements related to the appeal process that should increase efficiency and help appeal hearings run more smoothly. • Downtown and Old Town Plans – There was discussion about transition zones between the downtown and the adjacent neighborhoods and the work that had been done to mitigate concerns. There was a question about whether this included the Buckingham neighborhood; yes. Graphics will be included in the agenda materials to help depict the impact of taller buildings and how heights will be lowered when adjacent to single family home neighborhoods. Leadership Planning Team Meeting March 11, 2019 Page 3 of 7 March 19 Water Utility Enterprise Board Meeting The March 19 agenda was reviewed. • No issues or comments noted. March 19 Electric Utility Enterprise Board Meeting The March 19 agenda was reviewed. • There was brief discussion about Eric Sutherland’s open records requests. Six Month Calendar • March 26 Adjourned Meeting and Work Session: o City Laboratory-Innosphere Partnership Project was added to the calendar. It was noted that Innosphere was on a path to build a new one-story wet lab; the City came in midway through that process. Innosphere had already been working with their contractors and had agreements established. There is a request for the City to honor these agreements if there is direction to move forward; a minimum of 70% of the project can still go out to bid. Council will be receiving a memo that provides this context in Thursday’s packet, or sooner if available. o City Plan – There was a question about whether all three plans (City Plan, Transportation Plan, Transit Plan) would be presented; yes. It was noted that, to the extent possible, all three plans have the same formatting and use of graphics. The hope is to see all three plans as close to the published version as possible. o Short Term Rentals – It was noted that staff will be bringing forward a building code amendment that would allow some of the existing short-term rental units within multi- family buildings to remain. • April 16: o City Plan Adoption was added to the calendar. o Platte River Power Authority Organic Contract (Second Reading) was added to the calendar. o Staff Report: Broadband Status Report was added to the calendar. The Staff Report on graffiti removal will be moved. o Solid Waste and Infrastructure Improvement– There was discussion about planned outreach efforts with the haulers. This will be followed by a PAC meeting. If all goes well this item will be scheduled for this date. Leadership Planning Team Meeting March 11, 2019 Page 4 of 7 • May 28: o Connexion Strategic Operations Meeting was removed from the calendar and placed under unscheduled items due to calendar conflicts. It will be rescheduled as soon as possible. • June 25: o Climate Economy Action Plan Update was added to the calendar. City Clerk Coldiron: • Noted that a new political committee registered on Friday; Sierra Club Political Committee. Its purpose is to support pro-environmental candidates. Deputy City Manager Mihelich: • Noted he will be visiting with a resident in the Avery Park Neighborhood to discuss his concerns with code enforcement. He will provide an update after. • Noted things are moving in a positive direction with the Boxelder Sanitation/Stormwater issue. There is an upcoming meeting to determine a cost effective and efficient solution. The solution will be taken to the board for approval. Staff will provide an update to Council when available. • Noted that Planning, Development and Transportation was awarded two large grants: o $750,000 from the Department of Public Health to study the quantity and quality of affordable housing in Fort Collins. A staff memo providing more information will be provided. o CMAQ funding for five electric buses. Staff is asked to provide more information about how the buses will be supported in terms of strategy and infrastructure. Staff is also asked to provide information on related partnerships; Electrification Coalition and Platte River Power Authority were mentioned. Staff is also asked to provide an update on our fleet overall; what percentage of the fleet is electric, etc.? City Manager Atteberry: • Noted that Rick Garcia of the Colorado Department of Local Affairs plans to visit Fort Collins on April 2 (election day). He has asked to visit the Village on Horsetooth project and wants to sit down with Councilmembers and the City Manager to discuss how things are going in Fort Collins. • Noted the suspension of individuals from the recreation center had been reviewed and overturned. A better review process has been established, as well as additional training for staff. Leadership Planning Team Meeting March 11, 2019 Page 5 of 7 City Attorney Daggett: • There was discussion about future Code changes and how these are tracked. It was noted that when the new Leadership Planning Team gets set, these items should be reviewed and then added to Council’s calendar as appropriate. • Noted that 12 election complaints had been received in response to the first round of campaign finance reports that were submitted. There was discussion about the Election Code changes that were made; there are some gray areas when it comes to paid for by requirements and what is practical. It was suggested that a reflective dialogue take place after April 2 to see whether the new requirements had the desired effect. Staff will continue to fine tune things to make things more effective. Mayor Pro Tem Horak: • Asked about the broadband update memo and whether staff was being proactive about installing fiber; this was confirmed. Staff is working closely with Light and Power to ensure coordinated efforts; spare conduit was being installed prior to the existence of broadband. Staff will be at the next Council meeting to respond to any resident concerns that may arise. There was also a question about how residents will have access to local channels. Staff is asked to follow up. • Appreciated the memo on the extension of Halligan Reservoir. • Expressed concerns about the use of fire suppression chemicals during training. He questioned whether water quality is negatively impacted. There was also a question about whether this had been looked at related to the PFA training facility; is anyone having any issues with groundwater? Staff is asked to follow up. • Appreciated the meeting that was held with Clarendon Hills residents about the fence. • Asked about whether Council could approve additional occupancy for homes that were originally built with 4 or more bedrooms. Can this be done without approving the same additional occupancy for homes that were remodeled to include additional bedrooms? There was also brief discussion about whether there would be any issue with doing this in historic districts; there would not. Occupancy and historic preservation are exclusive of one another. Outreach and marketing related to extra occupancy rentals was also discussed. Staff is asked to provide information on whether this is done proactively. • Noted that Chris Mitton, with the Department of Transportation, is moving to Utah. He will be a loss for I-25 efforts. Leadership Planning Team Meeting March 11, 2019 Page 6 of 7 Mayor Troxell: • Noted that things are going well at the National League of Cities Conference and Council will be involved in a number of meetings over next couple of days; lots of things are happening that will impact us. He added that talking with Senators will be important. Meeting adjourned: 3:18 p.m. Leadership Planning Team Meeting March 11, 2019 Page 7 of 7