Loading...
HomeMy WebLinkAboutMinutes - Read Before Packet - 3/5/2019 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - March 4, 2019City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: March 5, 2019 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Senior Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Monday, March 5, and the following summarizes the discussions that began at 7:46 a.m. March 5 Regular Meeting The March 5 agenda was reviewed. • Grant Revenue to Purchase Electric Lawn and Garden Equipment – It was noted that the Regional Air Quality Council is actively pursuing contributions from all local governments to further these efforts. • Contracts for Enlargement of Halligan Reservoir – It was noted that several comments have been received about the 1041 Permit that has been submitted. Staff is asked to review this process for lessons learned regarding the criterion, staff’s recommendations, and the public process (Boards & Commissions and Commissioners). • Intergovernmental Agreement between the City and Fort Collins-Loveland Water District for Water Treatment Capacity – It was noted that this partnership has resulted in major cost savings for rate payers. Staff is asked to provide a follow up memo that describes this in more detail. • Ad Hoc Committee to Review Total Compensation – It was requested to move this item to the end of the discussion agenda. • Outdoor Wood Burning – There was discussion about the pilot program and related enforcement. It was noted that enforcement will be progressive for individuals who have multiple violations. There was agreement that data collection and education is an important aspect for the pilot phase. • Electrical Assisted Bicycles – There was brief discussion about the added option that distinguishes between the types of electric bikes and enacts a year-long exemption to current code requirements rather than amending the Code indefinitely. It was noted that the County is receiving similar pressures for allowing ebikes on unpaved trails in open lands. Leadership Planning Team Meeting March 5, 2019 Page 2 of 5 • Solid Waste Programming and Infrastructure Improvements – This item is being withdrawn from the agenda to allow for additional outreach with the haulers. Staff is asked to work with the County to set up a meeting with all participating jurisdictions, as well as their local haulers to discuss this item further. • Electric Scooters – There was discussion about the purpose of this item which is to prepare for the impacts of scooter companies who want to do business in this area and to address the use of scooters in public rights-of-way. Utilizing a request for proposal process was also discussed; staff does plan to do this as part of the pilot program in order to select one participating vendor. • Entertainment District – Staff is asked to provide the number of liquor licenses that have been approved in the Downtown area, as well as the number that have been approved in the last twelve months. Six Month Calendar March 19 • Appeals Code Update moved to July 2 to allow for public engagement. • Allotment Management Program added to the calendar. March 26 – Adjourned Meeting and Work Session • Possible executive session regarding the City’s Public Nudity Ordinance litigation added to the calendar. • City Laboratory Innosphere Partnership Project added to the calendar (moved from March 19). It was noted that Council will receive the information requested from the last work session in their Thursday packet prior to this meeting. Additionally, a memo was requested that includes more history/context about this project, the current status of related efforts, the process that has been used to get to this point (including information on any competitive processes that have been used), considerations related to the proposed transaction structure, and staff’s recommendation. • City Plan Update added to the work session calendar. There was some discussion about the need for additional review for the Transportation and Transit Plans as there hasn’t been as much conversation/review done on these. April 9 • Boards and Commissions Code Revisions added to the calendar (moved from March 26). April 16 • Sign Code Amendments for Digital Billboard Regulations removed from the calendar since item was changed to a Resolution and no second reading is required. • Platte River Power Authority Organic Contract added to the calendar. • City Plan adoption added to the calendar. • Electric Utility Enterprise Board meeting added to the calendar. Leadership Planning Team Meeting March 5, 2019 Page 3 of 5 June 11 • It was noted that mid-year reviews for Council direct reports may need to be rescheduled from this date. June 25 • Climate Action Plan Annual Update added to the calendar. July 2 • Appeal Code Changes added to the calendar. City Clerk Coldiron: • Noted some items related to elections: o Ballots will be mailed on March 15. o Marketing and outreach efforts are underway, including a new banner that will be installed at Oak Street and a short video on Facebook encouraging residents to get involved. There was a question about touring the processing center; staff is asked to follow up with FCTV to have a video done for all to reference. Senior Assistant City Manager DiMartino: • Noted the efforts underway to update the Foothills Management Plan and confirmed that staff will include the Overland Biking Association in outreach efforts. There was a question about whether the City’s website references this project; staff is asked to ensure this. • Noted that International Dark Sky Week is March 31-April 6; a proclamation is planned on March 19. Individuals from the Saddlebrook Community will accept it; they received a grant and have implemented many related upgrades. There was a question about what kind of night sky upgrades have been made to City buildings; staff is asked to follow up. On a related note it was mentioned that the intersection at Horsetooth and College seems dark; is this an intentional lighting scheme to support the dark sky initiative? Staff is asked to follow up. • Noted efforts are underway to promote Earth Hour on March 30. • Noted that there is a meeting on the Clarendon Hills fence this week. Residents are being provided with the options ahead of time to prepare for this discussion. Deputy City Manager Mihelich: • Noted that participants for the Sustainable Neighborhood project have been determined. The related projects cover Council Districts 1, 2, 3 and 6. Staff will provide a memo providing more detail. Leadership Planning Team Meeting March 5, 2019 Page 4 of 5 City Manager Atteberry: • Provided kudos to Julie Ellis in the City Clerk’s office for her outstanding service related to passports. • Noted that the City now has a third representative on the Pleasant Valley Lake and Canal Board. The City’s representatives are: Doug Groves, Donnie Dustin and Steve Lukowski. The group continues to work diligently on replacing the ditch rider position. • Noted an issue with fire alarms at the Anheuser Busch site that were triggered by construction. Staff continues to research what occurred to help ensure the situation does not recur. • Showed a video from the designers on the new Sugar Beet Park. A groundbreaking event is expected this Spring. • Noted there is a letter going out today regarding I-25 Segment 7A and the related infragrant. It was suggested that staff set up a meeting with Johnny Olson, the CDOT Regional Director, to see if there is anything he can do to assist. Mayor Pro Tem Horak: • Noted the appeal that has been requested by the pickleball representatives that received a suspension. Staff is working on next steps for this issue. • Noted that the neighborhood meeting on code compliance activities did not occur on Saturday as scheduled. Concerns were expressed that people were not notified through Nextdoor or that alternate staffing was not provided. • Noted a bill on oil and gas that is going to the State legislature and asked if the Legislative Review Committee would be discussing this. The Mayor added that he was contacted and provided quotes to Jared Polis’ office on this item. Fort Collins residents will be expecting Council to provide input on this item. • Noted the Downtown Ambassador Program update and asked about what is planned for the future of this program. Staff is asked to follow up. • Noted the FOCO Creates Plan and some concerns about including major policy items, such as supporting dedicated taxes, within a plan document. • Noted the Archdioces of Denver is involved in affordable housing and support services to the homeless. He asked about whether staff has been involved with conversations with them; we have. Staff is asked to reach out further to talk more about other services and programs they offer. • Noted the LDS Church has a volunteer website that they use to gather people to volunteer to resource projects. Staff is asked to reach out to them to find out more about their volunteer service system and process. Leadership Planning Team Meeting March 5, 2019 Page 5 of 5 • Noted that Platte River Power Authority (PRPA) is in the process of hiring new legal counsel. The attorneys for the four owner municipalities will be involved in a panel as part of this process. Mayor Troxell: • Noted the Mayor’s Summit that occurred on Friday; good meeting and discussion. This is a rotating program; Berthoud will be hosting next year. • Noted he met with Kevin Jones, Cheryl Donaldson and James McDonald about integrating museums in the community and looking at cultural services in a more holistic fashion. This is a Council Priority item. • Noted that he is now the Vice-Chair for the Platte River Power Authority Board. There was brief discussion about the current construction project and some changes that will result in a large community room for meeting and conference room space. It was suggested that the annual meeting of all four municipalities be reinstated to help build understanding about PRPA and related efforts. • Attended a Colorado Respects meeting on non-corruption in elections; they had no local information/facts. Meeting adjourned at 9:45 a.m.