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HomeMy WebLinkAboutMinutes - Read Before Packet - 2/26/2019 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - February 25, 2019City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: February 25, 2019 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Attorney Carrie Daggett, Senior Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Tuesday, February 25, and the following summarizes the discussions that began at 7:34 a.m. February 26 Adjourned Meeting and Work Session The February 26 agendas were reviewed. • Occupancy Limit Enforcement and Chronic Nuisance Properties Update – It was noted that this item will be moved to the end of the Work Session agenda. If Council cannot get to all items, this will be rescheduled to another work session. There were several questions asked about this item: o How are we looking at these issues systematically?  Is there any analysis to determine whether a particular property is the issue, or a particular owner/property management company is the issue? o How can the public look at code compliance records; are they accessible online? o If so, what type of information is available? o If not, are there plans to make this information available and when? Staff is asked to provide a read-before memo providing answers. • Utilities and Innosphere Laboratory Partnership Project – There was discussion on the need for pros and cons for moving forward with this project; what are the risks? Site security and defining world- class as it relates to laboratories was also discussed. Staff is asked to add slides to the presentation to address these items. March 5 Regular Meeting The March 5 draft agenda was reviewed. • Halligan Contract – There was discussion about recreational use of the Reservoir and a request that staff keep Council posted regarding related issues as they develop. Leadership Planning Team Meeting February 26, 2019 Page 2 of 6 • Appropriations for Bus Stop Upgrades – Staff is asked to include information in the AIS about the overall plan for bus stop upgrades and progress on completing the plan. • Appropriation for I-25/Prospect and the Police Regional Training Campus – There was brief discussion about procedures for disruptive persons during a Council meeting and actions to address. Coordination with Police on the process was also noted. Staff will follow up. • Intergovernmental Agreement for Water Treatment Service Capacity – It was noted that this item changes payment terms for the Plant Investment Fees to a lump sum versus paying over time. • Sale of Water and Sewer Taps – Staff is asked to update the title to clarify the reimbursement will go towards natural areas. • Electric Scooters – It was noted that staff will be providing an update to Council about the requirements around crosswalks. Staff is asked to ensure that education is provided to the community about this project and the parameters. Nextdoor and Neighborhood News were mentioned as methods for getting the word out. • Electric Bicycles – It was noted that staff, in responding to the crosswalk questions from the e- scooters item, found an incorrect reference to motorized bikes in the traffic code; this will be corrected as part of this item. It was also noted that the County’s Open Lands Board is getting requests to allow e-bikes on County trail systems, including soft trails. • Items related to Solid Waste – It was noted that this item pertains to the Intergovernmental Agreement with the County for solid waste infrastructure, as well as code changes related to a sorting/recycling facility for construction and demolition waste. There was discussion about what happens if Fort Collins is the only municipality who chooses to participate and what this would do to costs. Staff is asked to address the related implications if this were to happen, as well as strategies for how to move forward. • Hansen Farm Appeal – It was noted that this item should be moved to the first discussion item to stay consistent with how this has been done in the past. It was suggested that a new section be added to the Council Rules of Procedure that provide guidelines on agenda order. Six Month Calendar February 26 • City Laboratory Innosphere Partnership Project was added to the calendar. March 5 • Water Utility Enterprise Board meeting was added to the calendar. • City Laboratory Innosphere Partnership Project (1st Reading) was added to the calendar. Leadership Planning Team Meeting February 26, 2019 Page 3 of 6 March 26 • City Laboratory Innosphere Partnership Project was removed (was moved to May 14 and then back to February 26). • Regional Economic Update was added to the calendar. April 9 • Regional Economic Update was removed (moved to March 26). • Council Priorities Dashboard was added to the calendar. April 16 • City Laboratory Innosphere Partnership Project was added to the calendar (2nd Reading). • Staff Report: Youth Advisory Board Report on the National League of Cities Conference was added to the calendar. • Staff Report: Council Priorities Dashboard was removed (moved to April 9 as a work session item). May 7 • City Laboratory Innosphere Partnership Project removed (moved to June 4 (tentative) and then to March 19). May 14 • City Laboratory Innosphere Partnership Project removed (moved to February 26). May 21 • Staff Report: Block Party Trailer – There was brief discussion about this item. June 4 • City Laboratory Innosphere Partnership Project removed (moved to March 19). Urban Renewal Authority: The agenda for the February 27 meeting was reviewed. • There was a question about whether staff had reached out to board members outside of the City to discuss the agenda items. Staff is asked to follow up on this, as well as, to provide Council, through the City Manager, an update on the process and status of negotiations that have occurred with each entity. City Clerk Coldiron: • Noted the upcoming CrossCurrents meeting scheduled for February 28. The topic of discussion is the Council pay ballot question. The meeting will be held at City Hall at 7:00 p.m. Panelists include: Susan Kirkpatrick, former Fort Collins Mayor; Susan McFadden, President, Seven Generations; Dakota Sharette, Field Manager, Community for Sustainable Energy; and John Straayer, retired Political Science Professor. Leadership Planning Team Meeting February 26, 2019 Page 4 of 6 Senior Assistant City Manager DiMartino: • Noted the name selected for the new pedestrian bridge at the Whitewater Park is Graham Family Bridge. This item is anticipated to come to Council on March 19 as part of the existing naming policy. • Noted that the City anticipates receiving a substantial grant from the Metropolitan Planning Organization at the upcoming meeting. Mayor Pro Tem Horak confirmed that he would be attending. • Noted that staff is in the process of updating the Foothills Management plan that includes the Maxwell Natural Area. Residents are interested in ensuring that steeper trails be maintained in addition to an easy trail that can be used by all. Staff is asked to provide Council with an update on these efforts and to provide information on how residents can get involved. Staff was also asked to reach out to the Overland Mountain Bike Association and include them where possible. • Noted that an annual recreation meeting was held at the Senior Center last week. Pickleball continues to be of concern to many residents, some of whom are becoming increasingly belligerent and disrespectful to staff. A question was asked about a long email that had been sent about pickleball a bit ago; no response has been provided. Staff is asked to follow up on this. • Noted the draft FOCO Creates Plan has been finished and is being reviewed by the FOCO Creates leadership group. The response so far has been very positive. A draft is anticipated to go out to the community during the first week of March. Staff is asked to provide Council with a copy in Thursday packets. The item is expected to come before Council in April. • Noted the upcoming joint County/City meeting on April 11, 2019, in Wellington. Suggested items for the agenda include: 1) Progress report on launching behavioral health efforts, 2) Regional partnerships for transportation, 3) Oil and gas operations and regulations, and 4) the new County Strategic Plan. It was suggested that the County/City interface for infrastructure related to bike lanes and sidewalks be added as an agenda topic. It was suggested that newly elected Councilmembers (who will not yet have been sworn in) get invited to this meeting. Councilmembers should notify the City Manager if they have other suggested topics. • Noted that notice of a special shareholder’s meeting was sent out for the Pleasant Valley Lake and Canal board. The meeting is scheduled for this Thursday. An update will be provided after. On a related note, the group is working diligently to replace the ditch rider position. • Noted that staff is working with Teaching Tree on building upgrades that require energy efficiency/LEED certification improvements as well as enlarging their playground. Staff will continue to work with all involved to try to find agreement. • Noted that a meeting is being scheduled regarding the Clarendon Hills fence issue. Several options will be presented. Staff will provide an update after the meeting. Leadership Planning Team Meeting February 26, 2019 Page 5 of 6 City Attorney Daggett: • Noted that it might make sense to let the board member variance process that was approved on Tuesday play out and then review any issues that arise. The Ethics Review Board as it is constituted by the new Council can then determine how much review of the process is needed. Mayor Pro Tem Horak: • Noted several concerns with City Plan: o The document does not include any of the revisions that Council suggested at the Work Session. o The Larimer County Farmers Alliance has provided comments and have some reasonable suggestions; how can these get incorporated? o The document needs a comprehensive review to ensure strategies are at a consistent level (e.g. some are very specific and detailed and others are conceptual). o Nothing is included about regional strategies. There was a question about whether executive level management staff had thoroughly reviewed and vetted the plan. There was also concern expressed about the item being ready for Council consideration on March 19. It was noted that Council and the community need to have a chance to review a plan document that has all recommended changes incorporated. A red-line version of the revised plan was requested. It was suggested that an additional work session is needed to review. March 26 was mentioned as a possible date. Staff is asked to follow up. • Noted a change in process for designating members to the County Open Lands Board. Rather than each of the four cities designating representatives, the seats will now be open. Existing members will continue until their terms run out and then the County will reappoint. This will need to be removed from Council appointments. • Noted the upcoming Mayor’s Summit and a recent LatinX business owner meeting where all Councilmembers were not invited or given notice. Staff is asked to review current processes to ensure consistency on when Councilmembers get notice and/or get invited to meetings, and the types of meetings they should be included in. • Noted the Sugar Beet Park memo and asked where the $50K from Arts in Public Places is coming from. What is the source of that funding? Staff is asked to follow up. • Noted a concern with the development review process; the current process allows existing nonconforming conditions to be approved rather than requiring a property to meet higher standards as part of the conditions of approval. Staff is asked to look into this further. • Provided a copy of an editorial in the Denver Post about metro districts. It can be viewed at: https://www.denverpost.com/2019/02/22/colorado-taxing-districts-out-of-control/. Leadership Planning Team Meeting February 26, 2019 Page 6 of 6 Mayor Troxell: • Met with Bob Briggs about passenger rail; his group is looking at raising some funding for this. The Mayor suggested that this be added to an upcoming Futures meeting agenda. Mayor Pro Tem Horak suggested that Becky Karasko, the Transportation Planning Director form the North Front Range Metropolitan Planning Organization be included as well. • Attended a regional airport meeting; it was good. • Met with Representative Joe Neguse and discussed the City’s legislative agenda. Councilmembers Cunniff and Martinez, as well as City staff were also in attendance. • Attended the Evening with a Holocaust Survivor event hosted by Colorado State University. Attendees heard the story of Mr. Irving Roth, a holocaust survivor, as well as Molina Morrison, who lives in Windsor, and who liberated Mr. Roth and others in Auschwitz as part of the holocaust. It was a moving and touching event. Meeting adjourned at 9:55 a.m.