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HomeMy WebLinkAboutMinutes - Read Before Packet - 2/19/2019 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - February 19, 2019City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: February 19, 2019 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Senior Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Tuesday, February 19, and the following summarizes the discussions that began at 7:10 a.m. February 19 Regular Meeting The February 19 agenda was reviewed. • Connexion Exception to the Competitive Bid Process – The Mayor noted that he attended a Northern Colorado Homebuilder’s Association meeting and opportunity for Connexion’s proactive approach to selling their services to new apartment buildings was mentioned. • Staff Report: Transitional Sentencing Program – It was noted that nominations for the Conrad Ball Award are being accepted; an application for Judge Lane was encouraged. • Electric Scooters – Staff received a call from a lobbyist with Bird Scooters asking to discuss the City’s proposed Code changes; they have some concerns. There was a question about whether the City intended to use one vendor during the pilot phase of this effort; that is what’s planned at this point. • Entertainment District – There was brief discussion on this item. • Planning and Zoning Board Member Variance Request – There was a question about whether the boardmember wanted to present to the Planning and Zoning Board; she does and that is the purpose of the variance. She has worked on transportation components related to the Montava project and wants the opportunity to present the information to the Board. It was noted that this item will look more like a hearing item where staff will provide an overview, the applicant will present her case, the public will have opportunity to comment, staff and the applicant will have opportunity to respond to the public comments and then Council will consider. • Possible Consideration of a Motion to Amend Resolution 2019-022 – There was a question about when it was or will be too late to make amendments. It was noted that for the next election there needs to be a timeline, with protest periods built in, to help clarify actual deadlines. The City Attorney’s Office will be watching Court filings closely to see if anything gets filed today. Leadership Planning Team Meeting February 19, 2019 Page 2 of 5 o On a separate note, there was a question about an email received over the weekend regarding the proposed appeal code changes. It was mentioned that staff presented the proposed changes to the Planning and Zoning Board at its work session on Friday. The Board will formally consider the changes at its meeting on Thursday, February 21. • It was noted that Council may want to have an executive session on the toplessness case. If Council agrees, it would be good to have this on February 26. A draft motion to adjourn to February 26 will be provided for tonight’s meeting. Six Month Calendar February 26 • Billboard sign update was added to the calendar. March 5 • Appointing Councilmembers to an Ad Hoc Council Total Compensation Committee was added to the calendar. • Outdoor Residential Wood Burning – There was a question as to whether a provision would be added that allows short term rentals to have gas fire pits only. It was noted that staff is not recommending this as part of the initial code changes. They do plan to collect related data and bring that forward to Council at a later date to determine if additional changes for short-term rentals are desired. March 19 • Downtown and Transitions Code Changes and Rezoning was added to the calendar (moved from February 19) to allow for more public outreach with stakeholders. • City Plan Adoption – There was a question about when Council would be receiving hard copies of the Plan; there is a possibility it might happen today. If not, Council will receive the Plan as part of Thursday’s packets. The materials presented to Council should include a summary of the items that changed based on feedback provided at the work session. There was discussion about possibly phasing the adoption process, giving Council and residents a chance to read and digest the information and then provide comments. There was support for presenting the Plan to the community with options. March 26 • Montava Planned Unit Development was moved to unscheduled. The developer decided to slow down to work on some of the more substantive items that need to be resolved. April 9 • Regional Economic Update was added to the calendar. April 16 • Montava Planned Unit Development was removed from the calendar. Leadership Planning Team Meeting February 19, 2019 Page 3 of 5 • City Laboratory Innosphere Partnership Project was initially moved to May 7 to give staff additional time to make sure things were accurate. Since this moves the item to a date after the new Council is seated, it was mentioned that the March 26 work session should also be rescheduled to provide information and build understanding with the new members. It was ultimately decided to schedule this item on the May 14 work session and adjust other dates accordingly. May 7 • Affordable Housing Inventory was added to the calendar. There was a question about what this item entails. The item will include an update on where we are with these efforts and what our numbers are. It will include any units in town that meet the affordable housing designation. Staff is asked to update the description on the calendar to make this more clear. • Staff Report: SAIDI – There was a question about how this is calculated/measured if one house goes out versus when an entire feed fails. There was also a question about how this would change as more resiliency gets built into the system through distributed energy; how would this measure be adjusted to accommodate this? Staff is asked to follow up. May 28 • Possible executive session and Strategic Operations Meeting for Connexion added to the calendar. Urban Renewal Authority: The agenda for the February 27 meeting was reviewed. • North College Drainage Project – There was a question about whether the summary included enough context for the new board members. Staff is asked to be prepared with a more expanded presentation on this item if it gets pulled off consent. Engineering and Stormwater staff are asked to be present for questions. It was noted that staff would be meeting individually with the new board members to help them better understand the project. • Onboarding – There was a question about how new Councilmembers will be brought up to speed on URA efforts. The City Manager noted that onboarding will be done in four parts: 1) Logistics/Procedures, 2) City, 3) URA, 4) Connexions. Senior Assistant City Manager DiMartino: • Noted that staff received 148 applications for the City Park Tomorrow Design Workshop; only 32 spaces are available. A rigorous review process was used to pare down the applications, with a final selection done by the City Manager. Councilmembers may start getting questions from those who were not selected. If so, there is another opportunity for people to participate – April 10-13 Open House. All public are invited to participate. Mayor Pro Tem Horak asked for the opportunity to say a few words at the Workshop kick-off. • Noted a meeting with a private donor and kayakers related to possible enhancements for the whitewater park. Additional information will be provided as things progress. Leadership Planning Team Meeting February 19, 2019 Page 4 of 5 Deputy City Manager Mihelich: • Noted that he and other staff will be meeting with the Human Relations Commission chair and vice- chair to review the issue of providing food to the homeless in Library Park. Staff would like to see those involved get permits to ensure that adequate bathroom facilities, trash receptacles and other requirements are met. There are potential first amendment issues that are being reviewed and addressed. City Manager Atteberry: • Noted concerns have been shared by some from the environmental community in Wyoming about the permitting process and location of the towers for the Roundhouse Energy Project. There is a possibility they may come to Council tonight to speak about this topic. Staff is asked to ensure they are available to answer questions if this occurs. • Noted an article in the Coloradoan about plans for Hughes Stadium; CSU staff did not feel this adequately represented the outreach that has been done on this project. Staff will review and provide more information as soon as it is available. Mayor Pro Tem Horak: • Noted that his appeal is coming up at the Planning and Zoning Board for 1032 West Prospect Road and that he would like to get copies of the materials that were submitted when this item was approved. • Asked about where the funding is coming from for the new Sugar Beet Park. Staff is asked to follow up. • Noted an email received from a resident regarding efforts the City of Lafayette has made related to forming a working group to address prairie dogs and related issues. Staff is asked to research this further and report back. • Noted the Water Treatment Facility Microhydro Project and asked about how much hydroelectric power can be generated. Staff is asked to share about this project in a staff report; good news item! • Asked about the Mayor’s Summit on Entrepreneurship and the genesis of this initiative. Staff is asked to follow up. Mayor Troxell: • Asked about whether there is any interest on allowing four-bedroom occupancy in the near term; it was noted that no further action is anticipated during the term of this Counncil. Leadership Planning Team Meeting February 19, 2019 Page 5 of 5 • Attended a Building a Better Colorado meeting yesterday. This group will be convening two meetings in Fort Collins, one around Gallagher 23 and one around TABOR. • Asked about census activities. There is a team working on this. Staff is asked to provide Council with an update on current efforts. • Asked about signs that still show former Councilmember Bob Overbeck on them at the Carnegie building. Staff is asked to have these removed. • Participated in a Naturalization Ceremony at Dunn Elementary School; the 5th graders did a really great job. • Attended the Colorado Municipal League Legislative Workshop and legal review; it was good. • Participated in the Platte River Power Authority steel beam ceremony; great event. • Met with the two Youth Advisory Board members who will be traveling to Washington DC. He was able to set expectations with them and they will report out to Council when they return. Staff is asked to ensure that the chaperone who is attending with them is well versed in what is expected. Meeting adjourned at 9:03 a.m.