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HomeMy WebLinkAboutMinutes - Read Before Packet - 2/12/2019 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - February 11, 2019City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: February 11, 2019 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Senior Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Monday, February 11, and the following summarizes the discussions that began at 7:36 a.m. February 12 Adjourned Meeting and Work Session The February 12 agendas were reviewed. • Keep Fort Collins Great – There was brief discussion about wording in the Resolution; updates are expected. Two protests have been received on this item, one from Eric Sutherland and one from Michael Pruznik (attached). • City Plan – Vision & Big Ideas – There was discussion about this item and several changes noted, including: o Need to clarify that there was a choice made not to proceed with a climate adaptation and resiliency plan at the same time as other planning efforts; this has been considered and will be done as time allows. o Need to add information related to sidewalk improvements, about the plan that has been approved to do this work, and about the efforts that have already been made; there has been a lot of work done in this regard. o Need to review the wording used in the transit section related to ridership being sustained to ensure it is accurate. Also need to add what we can do to ensure this occurs. o Need to add context about the methodology used for determining grades in each section. The link between available funding and the ability to meet program goals/objectives should be highlighted. Need to emphasize the ¼ cent sales tax for natural areas. o Need to add references under the housing section that give credit for building and other code changes that have resulted in increased quality of construction, energy efficiency, sprinklers, etc. The focus should go beyond the number of housing units. Leadership Planning Team Meeting February 11, 2019 Page 2 of 6 o Need to add additional context around the work that has been done related to affordable housing; significant progress has been made in this area over the past couple of years. • Regional Wasteshed IGA – There was brief discussion about this item. It was noted that the biggest concern of the haulers was whether the flow control included landfill items; at this point it does not. There are concerns about how this might change in the future. • E-bikes – There was a question about whether we know how many communities have done a similar pilot and then not moved forward with full implementation. Staff is asked to be prepared to respond to this during the work session. February 19 Regular Meeting The February 19 agenda was reviewed. • Proclamations will begin at 5:15 p.m. • Bus Stop Improvements – It was noted that this item is for ADA and access improvements at bus stops. There was a question about the status of other communities’ efforts to develop accessible facilities. Staff is asked to follow up. • Purchase of Lawn and Garden Equipment – This is good news! Shows how local governments, in conjunction with the Regional Air Quality Council, can make a difference. • Utility Agreements with CSU – It was noted that this item changes the easement to align with the location of the infrastructure. • Halligan Contract - It was noted that this item is for a design contract. There were questions related to ongoing costs and the status of work. Staff is asked to provide a memo that shows the body of work that has been done, including money spent, and the items Council has supported. There was also a request for a timeline, together with anticipated spending for the various parts of the project that are underway or coming. Graphical representation was suggested. • Agreement with Colorado Department of Transportation – It was noted that updates are being made to contract attachments that provide a correct and detailed description of the work to ensure that the City can get fully reimbursed for this project. • Exception to Competitive Process for Connexion – Staff is asked to add more description to the summary on this item. • Variance Request for Planning & Zoning Board Member – This is a variance request under a new process that, if Council approves, would allow a board member to get a variance that enables them to present to their respective board; they would not then be able to discuss and/or act on the related item. It was suggested that this item move to discussion. Leadership Planning Team Meeting February 11, 2019 Page 3 of 6 • I-25/Prospect and Police Regional Training Campus – It was decided to move related appropriation items to consent and to continue IGA items on discussion. • Electric Scooters – This item will address two things: 1) ensuring scooters are parked in an appropriate place (near bike racks) and in an upright position, and 2) ensuring that scooters are prohibited in the designated dismount zone. All other provisions will be included in service agreements with providers. There was discussion about whether scooters could be confiscated if a vendor came in and started placing them; until there are regulations, these would be treated as abandoned property and regulated accordingly. • Entertainment District – There was discussion about why new area had been added to the Entertainment District; this was to ensure that the requirement for 20,000 square feet of licensed liquor premises could be established. It was noted that this does not change the size of the common consumption area; this will stay within the boundaries of The Exchange as originally proposed. Staff is asked to provide information in the agenda materials for this item regarding the impacts of the Entertainment District on Police Services. • Downtown and Old Town Neighborhood Plans – There was discussion about this item and what is included; building height was mentioned as one of the components. Staff is asked to add more information to the summary to give a better idea of what this item includes. Staff is also asked to make sure to inform stakeholders that have been involved to let them know the date this item is coming to Council. • Historic Preservation Code Changes – This item will include prioritization, use of surveys, shorter notification periods, elimination of one of the meetings, etc. • Legislative Review Committee (LRC) – It was noted that some Councilmembers are interested in making a change to this assignment. Councilmember Cunniff was the alternate for the LRC. Staff is asked to bring back a Resolution that appoints Councilmember Cunniff to the LRC with Councilmember Gutowsky as the alternate. Six Month Calendar February 26 • Platte River Power Authority Organic Contract added to the calendar. March 5 • Public Hearing for Adoption of an Urban Renewal Plan Area (Drake/College) added to the calendar (moved from February 19). • 2019 Reappropriation Ordinance added to the calendar. • Outdoor Wood Burning – Staff is working to develop proposed code changes and will report to Council on this item soon. Leadership Planning Team Meeting February 11, 2019 Page 4 of 6 March 19 • Platte River Power Authority Organic Contract added to the calendar. • Electric Utility Enterprise Board meeting scheduled. o Platte River Power Authority Power Supply Agreement Extension and Modification is the topic of discussion. March 26 • Short-term rentals in multifamily housing added to the calendar. Staff is asked to bring forward options to limit the use of fire pits in primary short-term rentals. • Montava Master Plan – There was brief discussion about the conversations that are occurring with ELCO Water District and Boxelder Sanitation District, separate from the development review process. April 9 • Regional economy update added to the calendar. April 16 • Adoption of an Urban Renewal Plan Area (Drake/College) added to the calendar. • City Laboratory-Innosphere Partnership Project added to the calendar. May 7 • Staff Report: Electric System Average Interruption Duration Index (SAIDI) added to the calendar. May 28 • Connexion strategic operations meeting and possible executive session added to the calendar. The entire night will be dedicated to Connexion. July 23 • Downtown Stormwater Project added to the calendar (moved from March 26). Senior Assistant City Manager DiMartino: • Noted the new name of the park at Vine and 9th Street is Sugar Beet Park. • Noted that access permits are being issued to allow surveying work along the river east of Riverside to evaluate proposed mitigation for the NISP project. If an intake structure will be built, the project will go through a formal process that includes board and Council review. Deputy City Manager Mihelich: • Noted that Greeley staff has decided not to move forward with permitting for the Seaman Reservoir project at this time. Future updates will be provided as they become available. Leadership Planning Team Meeting February 11, 2019 Page 5 of 6 City Attorney Daggett: • Noted that Appeal Code revisions will be heard by the Planning & Zoning Board on February 21. The changes will be coming to Council on March 19. City Manager Atteberry: • Noted that he would be traveling with other staff members to meet with Broadcomm, as well as the vendor selected to implement the new utility billing system. • Provided some context for the issue with serving meals to the homeless at Library Park. The food provider does not have trash receptacles and does not ensure that things are cleaned up. Mike Calhoon addressed the related issues in a SAR response provided last week. Staff is following up with the food provider to find a way for this service to continue in compliance with the City’s permit requirements. • Noted that Connexion now has a Facebook page and Twitter feed. • Noted that staff is continuing to have conversations with members of the Pleasant Valley and Lake Canal Company. The ditch rider who resigned has agreed to help with training when a new ditch rider is hired. • Noted information received from the Downtown Development Association regarding their late President, Justin Larson. They will be having drinks to honor him on Wednesday, February 13, at 5:00 p.m. at the Social. A celebration of his life is scheduled for February 17, at 3:30 p.m. at the CSU Center of Arts. • Noted that Police Services has increased their presence on MAX buses and is making special efforts to address compliance on the buses. • Provided a brief update on the two train/pedestrian incidents that have occurred recently; investigations are ongoing. • Noted that a conversation has occurred with City of Wellington staff on the B2 and B3 dams in the headwaters of the Boxelder watershed; Wellington will be impacted by the project. They have indicated that their Council is not likely to support an entity such as the Boxelder Basin Stormwater Authority but may be receptive to an intergovernmental agreement for the project. Mayor Pro Tem Horak: • Mentioned onboarding for new Councilmembers and suggested a number of items including: o Inviting them to upcoming work sessions prior to the election being certified; Leadership Planning Team Meeting February 11, 2019 Page 6 of 6 o Having an information session on rates, why increases are necessary, the need for infrastructure, renewables, grounding on Platte River Power Authority, etc. o Ensuring the Council Handbook includes information on the ability to call in for work sessions and on expense reimbursement. It was noted that a team is currently working on this; the revised Handbook will be sent to all Councilmembers for review once it is ready. • Noted the report received from the Downtown Development Association on the wayfinding project. Staff is asked to provide Council with associated next steps. • Asked if we have a “cash for grass” program where people receive incentives for replacing grass with xeriscaping. Staff is asked to follow up. • Noted that pickleball was a topic at his recent listening session. A SAR has been submitted. Mayor Troxell: • Asked about how we compare with Boulder and other jurisdictions on climate efforts and how they measure their progress. It was noted that there is legislation proposed on a state-wide basis that relates to this issue. Staff is scheduled to meet with Representative Joe Neguse and this was mentioned as a potential item of discussion. Want to ensure that we have information on how we measure climate efforts and show progress. • Noted the meeting coming up with Representative Neguse and the need to bring him up to speed on pressing issues. B2 and B3 dams, Halligan and I-25 were mentioned as potential topics. • Noted an upcoming meeting with Betsy Markey, the current Trade Representative for the State of Colorado and former Congresswoman, to discuss regional economic efforts. The Mayor also noted work done by Ted Settle, who is on the Economic Advisory Board, while he was in Virginia. He plans to talk to Ms. Markey about some of the things he did. Meeting adjourned at 10:00 a.m.