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HomeMy WebLinkAboutMinutes - Read Before Packet - 2/5/2019 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - February 4, 2019City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: February 4, 2019 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Senior Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Monday, February 4, and the following summarizes the discussions that began at 7:35 a.m. February 5 Regular Meeting The February 5 agenda was reviewed. • Keep Fort Collins Great – There was a question about when the last day was to refer ballot language. February 15 is the last day for someone to submit pro and con statements on this item; the ballot language should be referred in sufficient time to allow someone to do this. There was also mention that the ballot language is being revised to eliminate the concern identified by a resident. Council will receive the revised information as part of their Read-Before packets. The related agenda item will be revised and posted on the website; copies of the item will be available in the lobby along with the revised agendas. • Transmission Line Easement on Meadow Springs Ranch – It was noted that the information provided did a good job capturing and addressing Councilmember concerns on routes. • LEED Certification Standards for the Police Facility - There was a question about the conversations that staff had with concerned board members and residents about this item and whether resulting changes were reflected in the agenda materials. It was confirmed that the changes are reflected. Staff should mention this during their presentation. • Compensation for Direct Reports– It was noted that these ordinances were revised after they went to print last week, and updated versions have been posted and will be provided for consideration tomorrow night. • Vacancy Appointments to fill Bob Overbeck’s committee/board assignments – It was noted that Councilmember Cunniff may be interested in the vacancy on the Colorado Municipal League (CML) Policy Committee and is already the alternate for the Council Legislative Review Leadership Planning Team Meeting February 4, 2019 Page 2 of 5 Committee. It might make sense to appoint him to the CML role and to the Legislative Review Committee and then assign a new alternate to that Committee. There was some conversation about the number of discussion items and the potential need to postpone some. Item #22 – Respectful Workplace Policy, Items 25-27 – Setting Compensation for the Chief Judge, City Attorney and City Manager, and Item #28 – Vacancy Appointments to Bob Overbeck’s committee/board assignments were mentioned as items that could be postponed. Suspending Council’s rules to allow consideration of citizen pulled items prior to discussion items was also mentioned. Six Month Calendar February 19 • E-Scooters – The Mayor noted that he has met with two potential e-scooter vendors and asked if staff would be choosing one or multiple vendors. The goal is to have individual service agreements with all providers; the City’s purchasing process will help facilitate this. There was discussion about safety and enforcement issues. A pilot with one vendor would enable staff to work through a variety of issues and recommend any needed code changes. The Mayor asked that long boards also be included in this policy. February 26 • Boards & Commission Code Revisions – There was brief discussion about whether a work session was needed; this was confirmed. • The Platte River Power Authority Organic Contract will be added to the calendar. March 5 • Building code change related to short-term rentals (STRs) – There was discussion about a potential code change to allow a limited number of STRs in certain types of multi-unit buildings (R2). A work session was requested on this item and will be scheduled. March 19 • Staff Report: Community Dashboard Metric - Golf Course Total Cumulative Participation added to the calendar. • Staff Report: Human Services Grant Process Improvements added to the calendar. March 26 • Downtown Stormwater Project – There was a question about whether this item was an update. This was confirmed and it is also a chance to look at some potential options for doing things differently. There was a question on whether utilizing irrigation ditches for conveyance of stormwater had been explored and whether this could be tied into Nature in the City efforts. There were also suggestions to consider underground storage. The need for public outreach on this item was also discussed. Staff is asked to provide a detailed update to Council on this item, Leadership Planning Team Meeting February 4, 2019 Page 3 of 5 including the options being explored and what public outreach will look like. The work session will be rescheduled to the Summer. • City Laboratory Innosphere Partnership Project – There was some discussion about whether this was the right timing for this item. The item has been presented to the Council Finance Committee and was well received. It was decided to continue with the work session as planned. The item should also be scheduled for Council consideration/approval. April 9 • Halligan Water Supply Project Update moved (from March 26) – It was noted that new Councilmembers should be invited to hear this item whether or not election results have been certified. April 16 • Staff Report: Community Dashboard Metric - Response Time to Graffiti Removal added to the calendar. April 23 • Council Organization Meeting – It was noted that the Important Dates document given to candidates should be updated to show this as a potential meeting date. Senior Assistant City Manager DiMartino: • Noted that the team working on the Downtown Quiet Zone has identified three potential options, including: o Rewriting train horn rules through the existing process; o Securing a legislative rider to force rewriting of horn rules or expressly granting Fort Collins a quiet zone; or o Submitting a new waiver request. Based on conversations with the Department of Transportation staff, there may be support for the legislative option due to the unique circumstances that exist in Fort Collins. Staff is asked to reach out to the Federal Railroad Administration to explore these options with them as well. It was suggested that staff reach out to Governor Polis, Senator Bennett, Congressman Neguse and to involve the National League of Cities in an effort to gain broader support. • Attended the Poudre River Forum last Friday. It was well attended; over 300 people and was a nice event. She noted that Tom Shoemaker and Loren Maxey received Poudre Pioneer awards. Leadership Planning Team Meeting February 4, 2019 Page 4 of 5 Deputy City Manager Mihelich: • Noted that the first Neighborhood Sustainability Network Open House occurred on January 24. It was well attended; 74 residents, including Councilmember Summers. The attendees represented 30 different neighborhoods, as well as four Council districts (1, 2, 3 and 6). • Noted that the north front range snow pack is in great shape; currently 134% over last year and above the 30-year historical average. He will continue to provide updates as he receives them. City Manager Atteberry: • Noted the Poudre Fire Authority awards banquet held on Friday; the Mayor attended. The event was good. The lifesaving moments and the fact that this was a family friendly event with multi-generations in attendance were highlights. • Noted his trip to San Antonio and Austin where he and others visited two chronically homeless campuses; both were cutting edge, comprehensive systems. Staff will prepare a one-page memo with key take-aways. More detail will be provided to Council at the City Manager’s 1x1 meetings with them. • Shared election results on Propositions 109 (transportation bonds) and 110 (state sales tax to fund infrastructure). Both items failed County-wide. For Fort Collins, Proposition 109 failed and Proposition 110 passed (43,218 yes to 38,925 no). These numbers are approximate based on City limits not exactly matching County precincts. Mayor Pro Tem Horak: • Noted that he continues to hear from residents about the lack of mobility infrastructure from areas in the County into the City, especially in areas to/from schools. He asked whether staff keeps a detailed list of these areas; this was confirmed. • Noted he visited the County site out near Fossil Lake Ranch where the cell tower has been approved by the County; County Commissioners were also there. He mentioned that the tower will be very visible from one of Fort Collins’ gateways. He suggested that staff proactively work with the County to see if process/policy changes could be made to give the City more opportunities to provide feedback for items within the growth management area. It was suggested that this item be added to the next regional meeting agenda. • Appreciated the information provided on City vendor payments. • Noted the Climate Action Plan monthly report and asked about the smaller awards staff is applying for. He also asked for a copy of the National Cities of Resilience application. Leadership Planning Team Meeting February 4, 2019 Page 5 of 5 • Noted that he likes the change in focus on industry cluster funding; having a regional approach is good. • Appreciated the land acquisition partnership guidelines. Recommendations that move forward to Council will include information about how the proposal met the criterial and guiding questions. • Asked about sales tax and how much of this has gone to fire and police services. Staff will be providing more information on this. Mayor Troxell: • Noted the State of the City event and thanked everyone involved. The event was nicely done and had good attendance. People liked having it at the Lyric. • Noted he will be stamping valentines with Loveland Mayor Jacki Marsh this week. • Asked about the status of the Clarendon Hills fence. Staff will have an update for Council next week. • Asked about extra occupancy rentals and what can be done to promote the current policy. He encouraged additional conversation around the policy. Meeting adjourned at 9:33 a.m.