HomeMy WebLinkAboutMinutes - Mail Packet - 2/5/2019 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - January 28, 2019City Clerk
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MEMORANDUM
DATE: January 28, 2019
TO: Mayor and Councilmembers
FROM: Delynn Coldiron, City Clerk
RE: Leadership Planning Team (LPT) Meeting
Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager
Jeff Mihelich, City Attorney Carrie Daggett, Senior Assistant City Manager Kelly DiMartino and City Clerk
Delynn Coldiron met on Monday, January 28, and the following summarizes the discussions that began
at 7:38 a.m.
February 5 Regular Meeting
The February 5 agenda was reviewed.
• Trilby Enclave Annexation – It was noted that the substation is the only thing being annexed.
• Items Relating to the Employee Pay Plan – It was noted that the Fraternal Order of Police should
be added to the title making it clear that this item addresses items related to the Collective
Bargaining Agreement.
• Revisions for Metropolitan District Service Plans – There was a question about what was being
included; changes are being incorporated from the three service plan discussions Council heard
over the summer. Changes in dates/timeline was the main item mentioned.
• Staff Report: Income Qualified Assistance Program – There was a question on whether a related
FAQ sheet had been developed to help residents; this was confirmed. Staff will provide copies
at Mayor Pro Tem’s listening session tonight. As part of staff’s presentation on February 5, a slide
should be added showing how we are systematically approaching situations like senior residents
who live in low-income housing.
• Keep Fort Collins Great ballot language – Staff was asked to have two options available for Council
to consider; .85% added to the base rate and .60% added to the base rate with an additional .25%
set aside for sustainability and transportation items. Staff was also asked to provide information
on how Larimer County residents voted on the statewide transportation tax during the 2018
election.
Leadership Planning Team Meeting
January 28, 2019
Page 2 of 5
• Citizen Initiative on Council Pay – There was discussion about Council never taking a position on
something that was directly related to Council. Staff was asked to write the Resolution
confirming that this is not a Council initiative with optional language that says the Council is
against it. The person making the motion can determine whether or not they want to add the
additional language.
• Resolution making appointments to fill Bob Overbeck’s previous assignments will be added to
the agenda. A second representative to the Colorado Municipal League (CML) Legislative Policy
Committee still needs to be determined.
Six Month Calendar
February 12
• Regional Wasteshed Project – It was noted that staff is reaching out to the trash haulers as part
of this effort. More information will be shared at the work session.
February 19
• Staff Report: Greenhouse Gases – Staff is asked to make sure this reflects the accomplishments
for the community as a whole and not focus solely on the accomplishments made by the City
organization.
February 26
• Staff is asked to check to see if the Halligan Water Supply Project Update could move from
March 26 to this date.
April 9
• FoCoCreates Art and Culture Master Plan moved to April 23 for the benefit of the new Council.
• Sports Complex Facility Feasibility Study moved to April 23 for the benefit of the new Council.
April 16
• Staff Report: End of Council Report – Staff is asked to provide a highlight of the Council
Priorities dashboard and process (moved from April 9).
May 14
• Poudre Fire Authority Annual Review – Dinner for Council, the Poudre Fire Authority and the
Fire Protection District will occur prior to this meeting. Staff was asked to set this item up as a
joint work session between these agencies; this should be done annually.
Leadership Planning Team Meeting
January 28, 2019
Page 3 of 5
City Clerk Coldiron:
• Noted a request from Peter Jacobs for the NCIPA powwow committee who are interested in
making a presentation to Council on February 19. This will be done as a proclamation, giving
members opportunity to speak as part of this. Staff will also inform the committee about public
participation during the regular meeting.
• Noted a citizen initiative that may come forward for psilocybin mushroom decriminalization.
The deadline has passed to get this initiative on the April ballot. Staff just received the request
and will work with the interested party on next steps.
Senior Assistant City Manager DiMartino:
• Noted that they have received over 130 applications from people interested in working on the
City Park Refresh Committee. Staff is currently screening the applications against established
criteria and will forward a recommended list to the City Manager for final selection.
Deputy City Manager Mihelich:
• Noted that meetings have been set up with the ELCO Water District and Boxelder Sanitation
District regarding Montava. More information will be shared with Council as it becomes
available.
City Manager Atteberry:
• Noted that he and the Deputy City Manager will be traveling to Texas with a group of
community stakeholders later this week. They will be visiting homeless/transient centers in
both Austin and San Antonio.
• Noted that today is Riki Parikh’s last day with Senator Bennett’s office. Riki will be starting a
new adventure in San Francisco, outside of politics and government service.
• Noted ongoing conversations that are occurring related to the change in governance being
proposed for the Pleasant Valley Lake and Canal Board. Staff intends to do additional outreach
with other shareholders who are affected by the ditch. A shareholder meeting is expected to
be scheduled in the March/April timeframe.
On a related note, there was discussion about how ditch technology has changed over time and
the importance of exploring how we can start to incorporate some of this; there needs to be
some long-term strategic thinking in this regard.
Leadership Planning Team Meeting
January 28, 2019
Page 4 of 5
• Noted some concerns about the wireless tower project approved by the County south of town.
There are concerned citizens who may reach out to Council with the hope of the City being
enabled to review projects that are within the City’s Growth Management Area prior to
approval.
• Acknowledged an interaction that occurred between a train and a pedestrian at Mountain and
Mason on January 24. The pedestrian remains in the hospital. More details will be shared with
Councilmembers at 1x1 meetings with the City Manager.
Mayor Pro Tem Horak:
• Noted the wireless tower approval at Southridge and the need to inform residents that will be
impacted. It was suggested that staff inform people of the dynamic situation that exists and the
need to change course when capacity and safety become a concern; this is not fully understood
by residents. An FAQ sheet was mentioned as something that would be helpful.
• Noted the sewer backup situation the City is involved in; an article was in the paper today. Staff
is asked to review similar situations that have occurred over the past few years to see how these
have been handled. Staff is also asked to look at whether there is a better way to resolve these
issues; would like to see us be more proactive here.
• Noted the Bondi Beach incident. Police staff have invited the mom and son to see the video of
the incident. Once resolved, Council will get a full report.
• Asked about the status of the Clarendon Hills fence replacement. Staff is contacting the
landowner to get a meeting scheduled.
• Appreciated the information on the RACQ grant. This is a great example of how small things can
be done to help achieve climate goals. Staff is asked to broaden our reach on this item by
contacting Colorado State University and the Poudre School District to see if they are interested
in implementing a similar program. It was also suggested that the City make electric equipment
an expectation of contractors chosen to work for the City.
• Asked for more information on enclave annexations including a table and map that shows all of
the enclave annexations completed since 1997, including the size of the annexation.
• Noted the information provided on City rentals and had the following questions:
o Does the rental income go into General Fund or into an account to fund related
maintenance?
o Is operations and maintenance factored in to the rent amounts charged?
o What determines the differences in what tenants pay?
o What are the discounts that are considered?
Leadership Planning Team Meeting
January 28, 2019
Page 5 of 5
It was suggested that a more structured and systematic process is needed. Staff is asked to
provide Council with more information after the item goes to the Council Finance Committee.
Mayor Troxell:
• Noted that the State of the City Address is sold out and asked about other locations that would
be available for viewing; staff will reach out to the businesses who participated last year to see if
they are willing to do this again. There was also discussion about parking and the need to have
officers available to help assist. Parking is available on site, as well as at Jax and along Hickory.
• Noted that the Northern Colorado Regional Airport did not get the grant it was seeking. It was
suggested that the airport be included in the conversations held at the National League of Cities
conference.
• Noted that Kevin Bommer was selected as the new Executive Director of the Colorado Municipal
League.
• Noted that the CML Board will be looking at HB 1086 which would require all local governments
who conduct their own plumbing inspections to employ journeyman plumbing inspectors; CML
will be opposing this bill.
• Provided CML information about cities and towns, including:
o 2019 State of Our Cities & Towns pamphlet that includes an article from Chad Crager, the
City Engineer, on Public-Public-Public-Private Partnership. The article is attached.
o 2019 Legislative Priorities of Cities & Towns (attached).
The 2019 annual CML legislative workshop is scheduled for February 14, 2019.
• Asked about the RFP the City issued for scooters. Staff is reaching out to vendors who may be
interested in providing this service in our community.
Meeting adjourned at 9:35 a.m.
•
•
Infrastructure: Transportation
Public-Public-Public-Private Partnership
By Chad Crager, Fort Collins city engineer
THE INTERCHANGE AT PROSPECT ROAD AND 1-25 SERVES AS A CRITICAL GATEWAY INTO central Fort Collins
to the west and the Town of Timnath to the east, and has aged beyond its design lifespan. During rush-hour and other
peak travel periods, it is highly congested; existing and planned development in the area will only exacerbate traffic
and safety issues in the area.
The Colorado Department of Transportation (CDOT) began work in September 2018 to widen a 12-mile stretch of
1-25 from north Fort Collins to south Lovefand. CDOT's project includes a third managed lane in each direction,
repairing and/or replacing two bridges, and adding bus slip ramps and a park-and-ride facility in Loveland.
CDOT is using a design-build project management approach, which allows economies of scale and cost efficiencies
to expand the project scope. CDOT previously had indicated that if the City of Fort Collins was willing to be a funding
partner, it would be able to include interchange improvements in the project scope.
The City of Fort Collins collaborated with the Town of Timnath and private-property owners in the area to develop a
public-private funding model to share the interchange improvement costs, estimated at $31 million. CDOT will pay
$12 million, which is 50 percent of the costs to meet its basic interchange design standards. The other 50 percent of
the base design, as well as an additional $7 million to meet Fort Collins' higher-level landscaping and urban design
standards, will be split among the City of Fort Collins ($8.25 million), property owners ($8.25 million) and the Town of
Timnath ($2.5 millfon), totaling $19 million. With multiple entities working together to fund these improvements, the
Prospect interchange will be upgraded, and this funding partnership will save approximately $7 million in construction
costs compared to doing the work as a stand-alone project. In addition, constructing the project now will minimize
overall construction impacts to the travelling public.
As the overall project is underway, with Kraemer/lHC as the general contractor, City staff is working with CDOT to
ensure that the Prospect interchange will meet the City's needs during final design and construction. The interchange
is scheduled to start construction in the summer of 2019 and be completed by the beginning of 2021.
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Colorado Municipal League 9