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HomeMy WebLinkAboutMinutes - Read Before Packet - 1/22/2019 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - January 22, 2019City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: January 22, 2019 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Senior Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Tuesday, January 22, and the following summarizes the discussions that began at 7:03 a.m. January 22 Adjourned Meeting and Work Session The January 22 agenda was reviewed. • Oath of Office for Susan Gutowsky – There was conversation about what was planned. Since Councilmember Gutowsky has already been formally sworn in, she will start at the dais along with the rest of Council. She will move to the front of the dais for the oath and then return to her place on the dais after. If the Council decides to move into executive session, there will be a short break prior to allow for pictures and congratulations for Councilmember Gutowsky. • Keep Fort Collins Great (KFCG) Sunset – There was a question about whether staff had reviewed the report sent by the Chamber. It was noted that staff personally met with Chamber representatives. Staff is asked to provide any additional pertinent information to Council as part of a read-before item. • Occupancy Study – There was discussion about the findings in the report and a question about the basis for the consultant’s conclusions. Staff is asked to emphasize conclusions that are based on actual data/facts. • Outdoor Residential Wood Burning – There was discussion about the need to have more focus on health consequences and neighborhood impacts as the reason for taking action on this item. There was also discussion about why current nuisance codes were insufficient to address this; for this to apply, the smoke from a person’s property would have to impact multiple properties, including a City right-of-way. This generally is not the case. There was a lot of discussion about the proposed permit process and whether this was the right way to approach the issue. Registration versus permitting was noted as an option. Enforcement was also discussed. Staff is asked to provide data on how many times the Poudre Fire Authority is called out to check fire pit complaints. Leadership Planning Team Meeting January 22, 2019 Page 2 of 5 February 5 Regular Meeting The draft February 5 meeting agenda was reviewed. • Trilby Substation Enclave Annexation – There was a question about whether the substation property is the only thing being annexed. Staff is asked to follow up. • Master License Agreement with Verizon – There was a question about how the City is protecting itself from related impacts; through strict design standards. An example mentioned was related to poles – if the City has existing poles, the vendor would be required to use what already exists versus building new. A question on whether the vendor would be using the City’s backbone was also asked; ultimately, they might and would be required to pay for such use. It was noted that this is intended to be a model agreement that the City would use as a basis for all others. • National Cable Television Cooperative – There was brief discussion about this item. • Pay Plan Amendments – There was brief discussion about this item. It was noted that the title should be changed to reflect that the changes relate to Police Services and the contract with the Fraternal Order of Police. An appropriation ordinance will also be added. • Boards and Commissions Vacancy Process – It was noted that there should be a review of this process; this is a lot of work/responsibility for one person. Staff is asked to follow up. • Staff Report: Water Treatment Facility Energy Efficiency – It was noted that related Climate Action Plan items should be included as part of this report. • Staff Report: Income Qualified Assistance Program – It was noted that public engagement and how staff is getting this information to the public should be covered. • Partial Waiver of LEED for Police Regional Training Campus – It was noted that staff has met with concerned board members and residents regarding this to clarify information; they are supportive of the overall project, and have recommended changes in how the waiver is presented. The agenda materials and the Resolution are being amended to provide additional clarity. This item is going to the Council Finance Committee on January 28. • Resolution on Council Salary Initiative – It was noted that this item will be brought up under “Other Business” to gauge Council’s interest in doing this. There is some concern that citizens will feel that part of the ongoing need for KFCG is for Council to fund a raise for themselves and at least one Councilmember has indicated an interest in having Council formally oppose the salary increase. It was also noted that a group opposed to this initiative is likely being formed. Leadership Planning Team Meeting January 22, 2019 Page 3 of 5 • Financing for Prospect/I-25 Interchange and the Police Training Facility – There was a question about what City properties would be used as part of the financing arrangements for these items; 215 N. Mason and the Civic Center Parking Garage. • Keep Fort Collins Great Ballot Language – There was brief discussion about possible ballot language that might move forward; will have more clarity after tonight’s work session. Staff is asked to ensure that hearing and protest language gets added to agenda materials. Six Month Calendar February 19 • The Exchange Entertainment District added to the calendar (moved from February 5). March 26 • Montava Planned Unit Development – There was discussion about significant considerations regarding water and wastewater service, as well as parks funding. The LPT discussed the best process to facilitate the appropriate conversations with stakeholders about potential options. A memo with additional details will be provided. April 9 • Staff Report: End of Council Report – It was noted that this information should be incorporated into existing documents including the quarterly Council Priority Dashboard and the City Manager’s monthly report versus provided at the Work Session. It was suggested that this become the new standard process. City Clerk Coldiron: • Noted that the CML Legislative Policy Committee will be meeting on February 19 and that Bob Overbeck was one of the Councilmembers assigned. Staff is asked to follow up with Council to see who is interested in participating on this committee. Staff will prepare a Resolution for the February 5 meeting that will assign the interested Councilmember to the Committee. As well, the Resolution will assign Councilmember Gutowsky to the remainder of Mr. Overbeck’s previous assignments. • Noted staff is working to schedule a dinner between Council and the Poudre Valley Fire Protection District. It was noted that this is intended to be more of a social event and the preference is to hold this from 5 p.m. to 7 p.m. at a local restaurant. Staff is asked to follow up. Senior Assistant City Manager DiMartino: • Noted that the City Manager is considering approval of the name for the new park at Vine and Lemay. The proposed name is Sugar Mill Park. The name is intended to give homage to the history of the park. There was a question about whether there would be interpretive items Leadership Planning Team Meeting January 22, 2019 Page 4 of 5 included to inform people about the history. There was some conversation about the history of sugar beets and that this should be part of the name. Staff will follow up. • Noted that the full CRU conference will still take place in 2019, although pre-conference activities have been reduced. The participants will be here the entire month of July. There was a question about whether they would be staying in the residence halls; some will be. Others will be staying off-site. In February, this organization with be going out for a new RFP for the 2021 event. Visit Fort Collins is encouraging Colorado State University (CSU) to reapply. Deputy City Manager Mihelich: • Noted that Medalist Sports has contacted the City about hosting the Colorado Classic women’s bike race. The race would be scheduled on August 22, which is CSU move-in weekend. Tour de Fat follows nine days later, and then the Fortitude 10K two days after that. There would also be an approximate charge of $100K to the City to sponsor the event. The City Manager indicated he has concerns about this but welcomes input from other Councilmembers. City Attorney Daggett: • Noted that there has been confusion about an appeal from an administrative Basic Development Review, which under the Land Use Code goes to the Planning and Zoning Board. Staff should be watching for more on this, as a clarification on who the appellant is may be forthcoming. City Manager Atteberry: • Noted an upcoming regional meeting with Larimer County and northern municipalities. He stated that two items on the agenda are the solid waste master plan and behavioral health services. He asked for any additional discussion items. Suggested items included collaboration with the County for pedestrian and bike infrastructure in undeveloped areas (safe routes to everywhere) and collaboration with the County on homelessness issues. • Noted a meeting with the Pleasant Valley and Lake Canal Board that was held last week; discussion on increased representation for the City did not go well. Staff plans to schedule a meeting of the shareholders to discuss a change to the By-laws that would allow the City’s representation on the board to increase to three members. Once this change is made, the City’s representation can be increased. Staff is asked to provide a memo that gives Council the information needed to respond to requests that might come in related to this. At the same meeting, the long-term ditch rider in this area resigned; the reason for his resignation is unknown. Leadership Planning Team Meeting January 22, 2019 Page 5 of 5 • Noted that he would be signing the Animal Control Contract today. The only change includes a rebate for low income seniors over 62 for licensing fees. It is estimated that the most this will cost the City is $30K; a year-end appropriation may be needed to cover this unanticipated cost. Mayor Pro Tem Horak: • Noted that he and City staff met with the Campus West Merchants Association last week to talk about construction projects and related impacts. Staff is working to immediately address any items the City can to help resolve some of the problems that are occurring. Staff is also working on an outreach process that can be used for non-City projects, similar to what was done for the Walnut Street project, to avoid some of these issues in the future. • Noted that he and Councilmember Stephens met with a resident regarding a number of issues occurring at mobile home parks. Example issues noted included who is responsible for maintenance of trees, the need for a mediation process for disputes, and the way water is charged to park residents. Staff is asked to follow up to determine what can be done to help. It was suggested that the Legislative Review Committee take a look at this item as well. Mayor Troxell: • Noted that Big Lots had 20 or more signs in the City’s right-of-way over the weekend. Staff is asked to get this addressed. • Asked about the overhead lines that remain in improved alleys. There was discussion about the need to incorporate undergrounding into any project where alleys are being improved. Staff is asked to follow up. • Noted an upcoming meeting he has with Lime Scooters. Staff is asked to ensure that CSU is involved on policy discussions related to scooters to ensure consistent policies on- and off- campus. • Attended the United Way event; it was a good event. Meeting adjourned at 8:56 a.m.