Loading...
HomeMy WebLinkAboutMinutes - Read Before Packet - 1/15/2019 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - January14, 2019City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: January 14, 2019 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Senior Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Monday, January 14, and the following summarizes the discussions that began at 7:35 a.m. January 15 Regular Meeting The January 15 agenda was reviewed. • Proclamation for School Choice Week – there was a question about who would be accepting; former House Representative Bob Schaffer and the principal from Liberty High School, Torgun Lovely, are expected. • Grant for Recycling Equipment Replacement – this is a good news item. There was brief discussion about the current equipment; units are working but maintenance issues are increasing due to the age of the equipment. • Transmission Line Easement at Meadow Springs Ranch – this item is being moved to discussion. It will be the first discussion item. • Friendly Fire Annexation – this item may get pulled by a citizen. If any of the annexations get pulled, it was noted that the related zoning ordinances can stay on consent unless specifically included in the request to pull. • Grant for Transfort/FLEX Service – this is a good news item. Mayor Pro Tem Horak noted there may be opportunity for additional funding through federal infra grants. New applications are due at the beginning of March; staff is asked to move forward with applications. • Boards and Commissions Appointments – there was brief discussion about current efforts; there were a couple of instances where incumbents were not reappointed this round. • Reappointment to the Airport Commission – there was brief discussion about this item. Leadership Planning Team Meeting January 14, 2019 Page 2 of 5 • Respectful Workplace Policy – Staff has received additional feedback on the proposed policy from outside experts, and there is a resulting revision that was not presented to the ad-hoc Council Committee for consideration. It was decided to reschedule this item to February 5 to allow time for the Committee to meet and consider the changes proposed. • District 1 Vacancy – there was brief discussion about the process for the meeting. There was also discussion about onboarding for the new Councilmember and the need to get this started as soon as possible. The City Clerk will to do a formal swearing in of the new Councilmember as soon as possible after the 15th so they can start getting packet materials, including confidential information. The January 15 meeting will be adjourned to the 22nd so that a public oath can be given. Six Month Calendar January 22 • Salary Ordinances moved to February 5. February 5 • The Exchange Entertainment District added to the calendar. There was a question about whether this item would go to the Council Finance Committee; this is not planned. It was noted that Council will be interested in details around safety and security. • Staff Report: Income Qualified Assistance Program added to the calendar. • Staff Report: Monthly Community Dashboard Metric added to the calendar. February 19 • Staff Report: Municipal Greenhouse Gas Emissions added to the calendar. It was noted that this item should focus on overall community efforts in this regard; should make sure to include Platte River Power Authority (PRPA), Anheuser Busch and Colorado State University efforts as well as the City’s. Need to provide context about how this program fits into the overall picture. • Staff Report: Transitional Sentencing added to the calendar. March 19 • Appeals Code Update added to the calendar (moved from February 19). This move gives the Planning and Zoning Board a chance to consider the changes. March 26 • Montava Planned Unit Development added to the calendar (adjourned meeting). This item was moved from March 19 so that the Planning and Zoning Board could consider this item at two meetings. Second reading will occur on April 16. Leadership Planning Team Meeting January 14, 2019 Page 3 of 5 April 23 • Tourism Master Plan added to the calendar (moved from March 26). Unscheduled • Connexion Strategic Operations Meeting – there was a question about when this will be scheduled; it would be good to have a plan ready to go for the new Council. Staff is asked to follow up. Senior Assistant City Manager DiMartino: • Noted that the Energy Board passed the Police Regional Training Facility LEED item with a vote of 7-1. Staff is asked to work with the board chair and concerned resident to further understand their concerns around process. • Noted that the What Works Cities certification would require an extensive documentation process. Staff is exploring how we might be able to pursue this. • Noted a learning exchange that occurred last week between the City and Tulsa, Oklahoma on open data and performance improvement; there is good engagement occurring here. Deputy City Manager Mihelich: • Noted that staff is writing a Soapbox article on Halligan that will be in the Coloradoan this week. There is also a new website that will go live during the same time that will give the public information on the project and keep people informed as things move forward. It was mentioned that as we move into the operational stage, there is a need to inform people that the primary purpose for this is drought storage that is critical for our community. Various ways to contextualize this message were noted. • Noted that the Pleasant Valley Lake Canal project was delayed; it is scheduled to start this week. There was discussion about the need for additional representation on the board to better reflect the City’s 60% majority ownership role and to have an increased voice in overall direction and related strategies. Staff is asked to provide Council with an update on this board and related efforts. City Attorney Daggett: • Noted that in the Martinez Case, the Colorado Supreme Court ruled in favor of the Colorado Oil and Gas Conservation Commission. Leadership Planning Team Meeting January 14, 2019 Page 4 of 5 City Manager Atteberry: • Noted the Police Chief and Planning, Development and Transportation staff visited O’Dea Elementary School to get a first-hand look at the traffic and parking issues at the school. They have identified some fixes that will be implemented to increase safety for the neighborhood and those coming to and going from the school. Staff plans to pilot these improvements at O’Dea but will also look at other schools where similar issues are occurring. • Noted that both School Resource Officers approved as part of the budget process will be hired in 2019; the school district has agreed and can fund its portion as well. • Noted that he and Deputy City Manager Mihelich met with City of Greeley staff and toured the Milton-Seaman Reservoir. The City of Greeley is considering a major expansion of the Reservoir that could impact City-owned assets in the region. Staff anticipates further conversation with Council about this in the future. • Noted that business owners in Campus West are becoming increasingly concerned about the construction impacts along West Elizabeth. Staff is asked to meet with them to listen and, where possible, address their concerns. • Noted that additional time is needed to work through the abandoned property policy. Staff is expecting to move toward clean up after property has been abandoned for 24 hours (versus the current 72-hours) sometime in the Spring. More outreach is planned. • Noted that Councilmember Horak and Planning, Development and Transportation staff met with residents at Soft Gold Park to talk about issues they were experiencing. There was discussion about the need for ongoing interactions with the citizens who live there; this will be important for the new District 6 representative. A follow-up meeting has been scheduled for January 28. It was requested that staff from Police, Parks and Utilities attend, and that the City provide a translator and headsets for this meeting. There was also discussion about the need to be more deliberate in engaging with residents in mobile home parks and thinking strategically about how to address equity issues throughout the City. • Noted issues with the increase in licensing fees for low-income seniors at the Larimer Humane Society (LHS). Staff will be meeting with the LHS this week to talk about this further. It is likely that staff will be offering rebates to seniors to help cover the increased cost. Loveland is subsidizing senior fees in a similar way. It was suggested that in the future other fee categories be raised slightly to help cover a reduced cost for low-income seniors. More discussion on this item is expected. Staff will provide an update as soon as something is available. Leadership Planning Team Meeting January 14, 2019 Page 5 of 5 • Noted, with regard to Connexion, that staff is evaluating whether it makes sense to provide service to other communities through an IGA for things such as tech support; several regional cities are asking us to participate with them. Mayor Pro Tem Horak: • Noted that he and Councilmember Stephens met with residents in Clarendon Hills about a fence that has not been improved along Shields Street. This has been a long-standing issue. Staff is asked to review this item and develop a strategy for getting this resolved. • Noted that the chart provided as part of the Keep Fort Collins Great information was very helpful; there would be a significant impact if the .25% is reduced or eliminated. • Noted that the City Manager’s Report has improved and is very useful. He provided feedback on a few items. • Noted the new Sustainable Neighborhood Program and asked for more specifics. Staff is asked to follow up. Mayor Troxell: • Noted that PRPA has asked for a meeting to discuss the organic contract; distributed energy generation is a topic they would like to review. Staff is asked to follow up to get this meeting scheduled. Following, a meeting needs to be scheduled with the directors of all four cities to talk about the organic contract and next steps. The Utility’s directors meeting was mentioned as a possible opportunity for this discussion. Climate change, the 2030 renewable goal and distributed energy generation were all mentioned as topics that need to be considered as part of this discussion. • Noted that he has a meeting with the Executive Director of the Downtown Business Association today. Mayor Pro Tem Horak provided some information from his meeting with him that was held last week. • Noted that he has an upcoming meeting with a representative of Bird Scooters. • Noted a possible development on West Vine Drive. He asked about whether City Plan was including this area and talked about the need for pedestrian and alternative modes development/infrastructure. Staff is asked to look at areas where we have safe routes to school that include County properties to see if we can get conversations started about making improvements in these areas. Providing this information to the County’s Director of Public Works in advance would be helpful. This was suggested as a topic of conversation at the next City/County meeting. Meeting adjourned at 10:08 a.m.