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HomeMy WebLinkAboutMinutes - Read Before Packet - 1/2/2019 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - December 31, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: December 31, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Senior Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Monday, December 31, and the following summarizes the discussions that began at 7:33 a.m. January 2 Regular Meeting and Work Session The January 2 agendas were reviewed. • Gardens on Spring Creek Visitors Center – there was a question about language in the agenda materials regarding the accumulation of capital reserves. Staff is asked to clarify if this is an operational or a capital reserve. • International Building Codes – there was some discussion about the amount of asphalt shingles that are currently diverted to the land fill; staff should be prepared to answer this. There was also discussion about having the existing wasteshed committee look at a possible recycling solution for asphalt shingles as part of their efforts. • District 1 Vacancy Interviews – various specifics were discussed. Staff will provide a short presentation about the application process to get things started. Due to the number of applicants, interview times will be reduced to 15 minutes. The Mayor plans to ask the following questions to each: o Why you? Why District 1 Council Representative? Why Now? o Describe what your engagement will be with District 1, City Council and the City as a whole. This will be followed by any specific questions one or more Councilmembers may have of an applicant. Leadership Planning Team Meeting December 31, 2018 Page 2 of 5 The Mayor will end this item by talking about next steps in the process, including the various ways the public can provide input to Council. One way that was discussed will be through a feedback form that will be available on the City’s website. • Keep Fort Collins Great Sunset – In case this item is not discussed on January 2, staff will be sending out a Doodle Poll to Council to find some alternative dates during the week of January 7. Six Month Calendar February 5 • Land Use Code Amendments added to the calendar. • Police Training Facility LEED Standards added to the calendar. This item is currently scheduled for both the Energy Board and the Council Finance Committee. • Staff report on Municipal Greenhouse Gas Emissions Reduction Progress added to the calendar. February 19 • Historic Preservation Code Changes – there was a question about whether this item will incorporate a ranking of historic structures and whether it will address historic surveys. This information should be included in the agenda materials. • Downtown Transitions Code – there was discussion about the step-back requirements and the need to ensure this information is included in Council materials and related presentations. Having a cross-section to demonstrate this was also suggested. • Electric Scooter Regulatory Framework added to the calendar (moved from January 15). Item was moved to enable additional public outreach. March 5 • Hansen Appeal added to the calendar. March 12 • National League of Cities Conference – there was discussion about the Youth Advisory board members that would be attending. The Mayor would like to meet with them, together with their staff host, to set expectations. He encouraged a meeting with the Loveland youth as well, similar to what was done last year. March 19 • City Plan Adoption added to the calendar (rescheduled from April 16). Leadership Planning Team Meeting December 31, 2018 Page 3 of 5 March 26 • Halligan Water Supply Project Update – there was brief discussion about current efforts; things are going well. An issue that has come up is the amount of public access that will be provided; staff is working to get this resolved. April 9 • It was noted that any new Councilmembers elected on April 2 should be invited to come to the April 9 work session. City Clerk Coldiron • Noted some equipment replacement work that needed to be done that would result in not being able to televise a meeting; she asked if the week of January 7 was an option since the Council would be doing annual reviews on January 8. Nothing can be determined on this until the date for discussing the Keep Fort Collins Great item is resolved. Deputy City Manager Mihelich: • Noted that the emergency shelter plan had been activated on December 27 for two evenings and will be activated again tonight for two evenings. He also mentioned that having extended hours for warming centers has been beneficial. • Noted that the work at the Nancy Gray/Sharp Point crossing, near the Bucking Horse Subdivision, is now complete and that efforts are underway to establish a quiet zone. He added that this will take some time, so Council may hear from concerned residents. Staff will be working with the Federal Railroad Administration and lobbyists to continue efforts on quiet zone issues/waivers. On a separate note, the Mayor asked for an update on a proposed daycare facility in Bucking Horse. Because this area is in the 500-year floodplain certain uses, including daycares, are not allowed without an exception approval. This item is currently going through a Chapter 10 flood plain process, as well as the Land Use process for approval. There was a question about whether these decisions could be appealed to Council; they can. • Noted that the lockers at the Mennonite Church are being used. City Manager Atteberry: • Provided an update on discussions that are occurring regarding cellular equipment at the Southridge golf course. There was also discussion about other areas where there are gaps in service in the SE and NE areas of the City. It was suggested that staff do a city-wide report on where there are gaps, opportunities for cellular equipment placement and context about the need and safety concerns. The information should be provided to the community to help build understanding. Leadership Planning Team Meeting December 31, 2018 Page 4 of 5 • Noted that efforts to resolve the short-term rental (STR) issue have continued. Staff intends to have an inspection component as part of the upcoming renewal process to determine the extent of those units identified that may not comply with code. Compliance options and/or possible code modifications are being explored. o There was discussion about emerging items such as STR, scooters, Uber, etc., where activity starts before the regulatory framework is in place and the challenges this creates. There was also discussion about these being commercial businesses and that it is incumbent on owners/operators to familiarize themselves with applicable laws, regulations and potential risks. • Noted that improvements were made to the Utilities’ phone system so that when there is an outage and the number of callers exceeds ten, the customers will receive an automated message to let them know staff is aware of the issue and provides whatever specifics are available. • Noted staff’s efforts around the neighborhood concerns received about the property at 105 Peterson. The operator at this business will continue to work with patrons to help ensure they are not negatively impacting the neighborhood. • Noted that he and Colman Keane plan to come to the February Platte River Power Authority (PRPA) meeting to officially thank them for their efforts with fiber. On a separate note it was mentioned that PRPA has done a cost of service study and found that Fort Collins was paying too much based on current load demands; this is expected to result in a decrease in fees for Fort Collins. This reflects the difference renewables are making for our community. A request from New Belgium to expand their current solar program was also mentioned. Mayor Pro Tem Horak: • Noted some work the Colorado Department of Transportation (CDOT) will be performing at Vine and I-25 to the west; bridge replacement. Staff is asked to reach out to CDOT staff to make sure there is appropriate access for residents and businesses, especially as it relates to emergency services. • Asked about whether any outreach had been done to the Homeless Coalition on the unattended property policy staff reported to Council on recently. Staff is asked to reach out to them. • Appreciated that planned power outages are now being noticed through Nextdoor. • Noted he would be submitting a SAR for traffic flow and parking concerns around schools. There was discussion about the need to look at this issue more holistically across the entire community. Leadership Planning Team Meeting December 31, 2018 Page 5 of 5 Using School Resource Officers and parking staff to help with this was mentioned. Including Poudre School District in these efforts is needed. Staff is asked to follow up. Mayor Troxell: • Thanked staff for the detailed and thorough response provided on the sewer backup issue, as well as their follow-up and assistance in the field. • Noted he would be submitting a SAR for complaints he has received on the new Residential Parking Permit program on Peterson street. Meeting adjourned at 9:31 am.