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HomeMy WebLinkAboutMinutes - Read Before Packet - 12/11/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - December 10, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: December 10, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Senior Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Monday, December 10, and the following summarizes the discussions that began at 7:36 a.m. December 11 Work Session The December 11 agenda was reviewed. • Natural Areas Acquisition Process – There was brief discussion about Council having more involvement in this process. • Regional Wasteshed Master Plan – Appreciation was expressed for those leading this project; it has been well done. There was discussion about conversations that have occurred with waste haulers and on the last-minute proposal received to provide waste management by a private entity; the proposal is no longer being considered. Staff is asked to address this as part of tomorrow’s discussion. • City Plan: Housing and Transportation Update – It was noted that staff is seeking specific feedback from Council on these items. Potentially moving the date of City Plan adoption was also discussed; LPT was fine with leaving the adoption date on April 16. • Council Vacancy Process – LPT was in favor of moving forward with the application process as soon as possible and scheduling interviews for January 2, followed by selection at the regular meeting on January 15. The chosen applicant could be sworn in on January 15 or January 22; this will be discussed further tomorrow night. A resolution capturing the process for filling the vacancy will move forward for Council consideration on December 18. Staff is asked to provide a list of committee appointments and liaison assignments for Councilmember Overbeck together with a schedule of when each board or commission meets next. Leadership Planning Team Meeting December 10, 2018 Page 2 of 4 December 18 Regular Meeting The December 18 preliminary agenda was reviewed. • Jefferson Street Improvement Project – There was brief discussion about whether funds for this project had been appropriated and about the project timeline. • International Codes – There was discussion about an ordinance that is being added that will ensure that the plumbing code includes language on water flow restrictions. There was also discussion about local amendments to these codes and on the first-time adoption language for the International Existing Building Code (IEBC) and International Pool and Spa Code (IPSC). Staff is asked to provide more clarification on the first-time adoption items and an update on outreach and other efforts that have occurred since the December 4 Council meeting. • Art in Public Places Contributions for Connexion – There was discussion about the full amount that would be required if Light & Power revenues were the base for the calculation ($600K) versus if Connexion revenues were the base for the calculation ($125K). It was noted that the Art in Public Places Board and Cultural Resources Board both believe the contribution should be the full $600K. • Executive Session: Mennonite Lockers – It was noted that an executive session might be necessary to talk about potential resolutions to this case and related legal issues. • Charter Amendment: Council Pay – It was noted that Fred Kirsch did get enough signatures on his petition to move this item forward. The petition will be certified as sufficient today. An item will be added to the December 18 agenda for Council to consider proposed ballot language. Six Month Calendar January 15 • Larimer County Solid Waste Infrastructure Master Plan added to the calendar. March 5 • IGA with Larimer County for Regional Wasteshed Partnership added to the calendar. April 18 • Urban Renewal Authority Meeting added to the calendar. May 22 • Urban Renewal Authority Meeting added to the calendar. Leadership Planning Team Meeting December 10, 2018 Page 3 of 4 December 20 - Urban Renewal Authority Meeting The December 20 agenda was reviewed: • Tax Increment Process – Staff is asked to provide an update on revenue sharing discussions; what are the issues/varying positions of all entities involved? Have there been any negotiations? What method will be used to figure this out? Senior Assistant City Manager DiMartino: • Noted that staff connected with LeAnn Thiemann regarding the POW flag. Ms. Thiemann led the initiative to get the POW flag flown locally as part of the Orphans of US Soldiers effort across the nation. One of her sons is a war orphan. At the time, the Governor pushed to fly the POW flag at the state level; the City agreed to do the same thing. The City will continue to display this flag at both the City Hall and Veterans Plaza locations. City Attorney Daggett: • Noted that staff would bring forward an appreciation resolution for Councilmember Overbeck; December 18 was the date selected for this. Deputy City Manager Mihelich: • Noted that the Pleasant Valley and Lake Canal Board was very responsive to staff’s request about keeping trees; any tree larger than 6” in diameter will stay. Work on this project is starting today. There was discussion about board membership and the need to get more City representation on the board to reflect our ownership interest. Staff will investigate this further. • Noted that notification has been sent to the Clean Energy Collective notifying them that Riverside Community Solar customers will be transitioned to the new TOD rates starting January 1, 2019. There was discussion about ensuring that solar customers are not penalized by the new rate structure; if they are benefitting the system during high peak times, they should get paid. Staff is asked to look at this further. • Noted he attended the homeless walk on Saturday; 200+ people attended. It was a nice, well organized event. Fort Collins was recognized for all its efforts related to the homeless. There was a dinner later that evening as well as a movie, Leave No Trace, which does a good job explaining the complexities of being homeless. Mayor Pro Tem Horak: • Noted the Legislative Review Committee is meeting today and asked if the legislators are going to attend; this was confirmed. Leadership Planning Team Meeting December 10, 2018 Page 4 of 4 • Noted the memo on gender neutral bathrooms and asked about the City’s plan moving forward. One suggestion was to do something similar to CSU; using only the pictures with no wording. • Mentioned that the Metropolitan Planning Organization awarded a BUILD grant for Segment 5 of I-25; great news. He noted that this will include the Berthoud interchange, as well as the Thompson bridge, and will connect to the climbing lane. He added that this approval provides greater leverage to get an infrastructure or BUILD grant for additional work on I-25 to the north. Mayor Troxell: • Asked if there were any updates on Federal Railroad Administration activities (FRA)? It was noted that the FRA had a staff person retiring January 1 and asked the City for more time to address our requests. It was suggested that staff reach out to Senators Gardner and Bennett to see if there are opportunities to get any of this included as a rider to other legislation; commerce committee legislation was mentioned. • Noted that he met with the Chamber’s Local Legislative Advisory Committee on Friday. • Attended the Menorah lighting ceremony last night. • Attended a photo art exhibit at the Carnegie building. It was also noted that there is a very popular and well received Photo Ark exhibit currently at the Museum of Discovery. • Visited the Urban Lab and noted a project done by students where they mapped all the parklet opportunities across the City. He noted that the students will be meeting with Stormwater staff prior to their next project; they are interested in developing natural habitat basins in SW drainage areas. Interesting ideas are being generated from these efforts; having art in public places that include functionality would be good. • Noted the Futures Committee meeting scheduled for today. • Attended the Platte River Power Authority Meeting on Thursday. Major items of discussion included: o 100% Renewal Resolution (passed unanimously). o Update on Meadow Springs Ranch Easement – It was noted that the proposed easements should be located so as to ensure future energy projects can be considered in this area. o Organic Contract – Discussion on the renewal process. • Noted that the application process for the Colorado Municipal League Executive Director closes today. Meeting adjourned at 9:18 am.