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HomeMy WebLinkAboutMinutes - Read Before Packet - 12/4/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - December 3, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: December 3, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Senior Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Monday, December 3, and the following summarizes the discussions that began at 7:40 a.m. December 4 Regular Meeting The December 4 agenda was reviewed. • Sign Code Changes – It was noted that this item may get pulled off the Consent Calendar. Staff is attempting to work with the concerned citizen to help answer questions and resolve issues. • Lease of 424 Pine Street – It was noted that this is a good news item and should be noted under consent follow up. • Building Code Changes – It was noted that this item may get pulled off the Consent Calendar. Flow restrictions for plumbing fixtures such as faucets, shower heads and toilets have been identified as concerns. • Stormwater Criteria Manual – Staff is asked to provide information on why this item was presented to the Land Conservation Stewardship Board but not the Natural Resources Board. • City Impact Fee Updates – The agenda materials did not include information about the question identified in the developer audit of whether fees were being used appropriately. Staff is asked to clarify this in a read-before memo. • Legislative Policy Agenda – It was noted that there is no contact person identified for transportation items. The Deputy Planning, Development and Transportation (PDT) Director fills this role. Interviews are occurring this week, so the information will be updated immediately following selection of the new Deputy. Leadership Planning Team Meeting December 3, 2018 Page 2 of 4 Six Month Calendar December 11 • Council Vacancy Discussion will be added to the calendar. This will give Council a chance to provide direction on the application materials and the process that will be used to fill Councilmember Overbeck’s pending vacancy. January 2 • Regular meeting moved to Wednesday due to the holiday. • Placeholder to consider the Councilmember Salary petition if deemed sufficient. • Work Session to discuss Keep Fort Collins Great funding considerations. January 15 • Salary Ordinances for the City Manager, City Attorney and Municipal Judge added to the calendar. March 12 – Canceled for the National League of Cities Conference. March 19 • Urban Renewal Plan Area/Drake and College added to the calendar. March 26 • Tourism Master Plan added to the calendar (moved from March 12). • Halligan Water Supply Project Update added to the calendar (moved from March 12). April 9 • Sports Complex Feasibility Study added to the calendar. April 16 • City Plan Update – Adoption – There was discussion about moving this item to March 19 and about what specifically is being adopted. Staff is asked to follow up. May 7 • FoCo Creates Arts & Culture Master Plan added to the calendar. Deputy City Manager Mihelich: • Noted the outage that occurred on November 27 was caused by a malfunctioning protective relay at one of the substations; both the City and Platte River Power Authority (PRPA) were involved. Additional system-wide maintenance and replacement work is scheduled for 2019/2020. Staff is asked to follow up with PRPA and provide a joint response on overall maintenance plans moving forward. Leadership Planning Team Meeting December 3, 2018 Page 3 of 4 • Noted that the North College Citizen Advisory Group (CAG) has requested a joint meeting with the Urban Renewal Authority (URA) board. Staff is asked to schedule a meeting between the CAG and the URA Finance Committee. • Noted staff inspected the railroad crossing at Drake and Mason and found that the rail had been raised 4” above what was expected. Staff intends to patch as soon as possible this week; work will occur this Thursday. Full reconstruction will occur this spring. • Noted that United Way received a grant from the Anschutz Family Foundation in the amount of $7,500. It will be used to help fund the City’s overflow shelters. • Noted that staff followed up with the citizen who had concerns about traffic/safety at Tavelli School. Poudre School District is engaged and will resolve the issues. • Noted the Prairie Dog Coalition is nearly done trapping all the prairie dogs in Old Town North. They report that the prairie dogs that have been transplanted to Cathy Fromme Prairie are doing well. City Manager Atteberry: • Noted the Regional Issues Summit scheduled for tomorrow, December 4. Deputy City Manager Mihelich will be there for part of the session; staff from Economic Health for the entire session. • Noted that the Chamber of Commerce may have some interest in getting more involved in regional marketing. He has a meeting with Chamber President May tomorrow and will provide an update after. • Noted that there may be opportunity to use mini bonds for future endeavors; staff will continue to explore. • Noted that the Human Relation Commission awards are scheduled for tomorrow. He will not be attending due to interviews for the Deputy Planning, Development & Transportation Director. • Noted a schedule change for the Pleasant Valley Lake Canal project; now scheduled to start on December 10. The project was originally scheduled to start in January. The move was due to concerns over weather and retaining the chosen contractor. There was discussion about the importance of ensuring the work is done in a less disruptive way than was originally planned (no clearcut). Additionally, LPT discussed the potential for increasing the City’s representation on this board to more closely align with our share ownership. Leadership Planning Team Meeting December 3, 2018 Page 4 of 4 • Noted a working group that staff has been involved in with Larimer County related to the Thornton pipeline. There was discussion about the City’s stance of keeping the water in the river until it passes through the City, through Windsor if possible, and how proactive staff should be in messaging this. Staff will keep Council apprised of these efforts. Mayor Pro Tem Horak: • Noted the work session topic covering the transmission line at Meadow Springs Ranch; great analysis, very well done. • Appreciated staff’s memo on the US287 realignment; good information. • Thanked staff for the follow up provided on capitalized interest related to broadband. • Thanked staff for the work with citizens who came to Council expressing concerns over TOU rates. • Noted the memo outlining the historic feature found in the Poudre River. There was brief discussion about the structure and its use. Any impacts to the timeline or budget will be shared with Council. • Appreciated the work done with the Northern Colorado Health Network. • Appreciated the memo on the building energy score program; the tables summarized the information well. Mayor Troxell: • Noted he went to the Senior Center and watched as individuals were signed up for the LEAP program; the Utility staff person did a great job. • Noted that he is speaking with downtown business owners about systemic problems they are aware of that are creating the vacancy issues. There was discussion about the business listening session recap and the request for more sales tax data in the Old Town area. Staff is asked to follow up. • Asked about the MIA flag and the status of individuals missing from Fort Collins. Staff is asked to follow up with LeAnn Thieman who was originally involved with this to find out more about the history and status of this project. • Noted that he has been working with Councilmember Summers to interview candidates for the Economic Advisory Committee. He noted a couple of the candidates specifically; they had great perspectives/insights. Meeting adjourned at 9:29 am.