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HomeMy WebLinkAboutMinutes - Read Before Packet - 11/13/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - November 13, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: November 13, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell (by phone), Councilmember Ray Martinez, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Senior Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Tuesday, November 13, and the following summarizes the discussions that began at 7:01 a.m. November 13 Work Session The November 13 agenda was reviewed. • Electric Scooters – There was discussion about whether the scooters would be allowed in the downtown dismount zone, whether a business license would be required and the potential need for right-of-way permitting. There was also a question about whether code changes were needed to add scooters to the items not allowed within the dismount zone in addition to signage. All will be addressed during tonight’s work session. The Mayor learned while talking with the president of LIME that they do intend on coming to Fort Collins. He noted the potential to partner with them on data analytics; traffic patterns and multi-modal information was mentioned. • 2019 Fee update – Generally have heard that the process has been good, and the methodology is sound. There was a question about whether developers were included in the process and about whether the comparisons that were done were accurate (apples to apples?). Staff should be prepared to address this during tonight’s work session. • City Plan Scenarios – Councilmember Martinez received some comments that the public outreach done for this item may not have fully represented the entire Latinx/Hispanic community. Appreciation was expressed for staff’s efforts to translate meeting materials into Spanish and for having additional translation services at all events. Low-income communities were also mentioned as being potentially under-represented in the feedback. Staff is asked to be prepared to address this during tonight’s work session. Leadership Planning Team Meeting November 13, 2018 Page 2 of 5 November 20 Regular Meeting The November 20 agenda was reviewed. • 200 E. Swallow Addition of Permitted Use – There was a question about the amount of public participation done on this item. It was noted that this item had an added layer of public participation since it was heard by both the Planning & Zoning Board, as well as Council. A formal response is being prepared by staff and will be forwarded to Council. • Stormwater Rates – There was discussion about whether this item could be separated and added to consent. It was determined to leave things as they are. • 2019/2020 Budget – There was discussion about the changes requested for funding the Pedestrian Plan and West Elizabeth Plan. It was noted that the work outlined in the West Elizabeth Plan offer would not get us to the 30% design threshold needed for the DOT grant; it is estimated this would take approximately $1M. Staff should be prepared to discuss what would be needed to get us to the 30% design. At this time, three options are expected to be brought to Council: o Adding the Pedestrian Plan. o Adding the West Elizabeth Plan. o Adding both plans. Funding for these items was discussed; reserves and/or a mid-cycle budget request were mentioned. The options will likely come forward as attachments to the Agenda Item Summary. • Building Energy and Water Scoring – It was noted that a lot of support for this item is being expressed. Staff is currently refining program specifics and related details. Six Month Calendar December 4 • Historic Preservation Land Use Code changes were added to the Design Compatibility and Character Land Use Code Amendments item. • Transfer of Fiber Optic Network from Platte River Power Authority (PRPA) to the City of Fort Collins added to the calendar. December 11 • Regional Wasteshed – There was discussion about flow control and whether outreach had been done with the haulers related to this. Staff is asked to reach out to the County to find out more about their outreach plans. February 5 • Historic Preservation Code Changes added to the calendar (moved from December 4). Leadership Planning Team Meeting November 13, 2018 Page 3 of 5 February 12 • City Plan Update – Principles and Policies added to the calendar. February 19 • Appeal Code Updates added to the calendar. March 12 • Halligan Water Supply Project Update added to the calendar. City Clerk Coldiron: • Noted that there was a request to move the Council retreat up one week and that the current facilitator was unavailable for this. Staff is asked to research other possible dates and poll Council. Alternatively, a different facilitator could be used. • Asked whether there was any interest in forming a Council subcommittee to work on the Boards and Commission changes that have been requested. It was determined that a subcommittee was not necessary. Staff will prepare a memorandum providing a proposed scope and areas where Council feedback is needed. Items to be reviewed include: o Attendance requirements. o Voting requirements. o Financial disclosure requirements. o New framing for the 21st Century.  More agile approach.  Super boards. This item will be scheduled for the February 26 work session. Senior Assistant City Manager: • Noted that the Poudre Landmarks Foundation recently voted to start charging admission to the Avery House. The anticipated rates are $5/adult, $3/child; group rates are unknown. There was a question about how the Avery House fits into our cultural efforts and whether this should be included with our efforts around museums; this should be part of a more holistic approach. Staff is asked to do additional research related to this and report back to Council. • Noted that it is Civic Service Day at the CSU game this weekend. Councilmember Martinez agreed to attend and participate in the coin toss on the Mayor’s behalf. Leadership Planning Team Meeting November 13, 2018 Page 4 of 5 Deputy City Manager Mihelich: • Noted that the contractor hired for the Riverside Bridge project is behind schedule. Staff will have more information by the end of the week, at which point additional communication will be provided to Council and stakeholders. • PRPA continues to work with cellular companies to get their equipment removed from transmission line towers. There are a couple of providers who are resisting these efforts. PRPA is committed to staying the course in the interest of safety. City Attorney Daggett: • Noted that she is working with the City Clerk on the process for filling the Council vacancy that will occur with Councilmember Overbeck’s transition to County Assessor. A memo will be provided in Thursday’s packet outlining a suggested approach and timeline. City Manager Atteberry: • Noted that Bruce Henderson stated that he will be communicating with local cyclists about the budget conversations that occurred related to the Power Trail. • Noted that staff is pursuing possible lighting enhancements for the Alta Vista neighborhood, including changing out older streetlights to LEDs, installing additional mid-block lighting and installing lighting upgrades in the park. Outreach with residents is underway. • Noted the National League of Cities (NLC) conference and meeting with Los Angeles City Mayor and staff. Los Angeles has done a lot of great work related to homelessness; their comprehensive and inclusive housing strategy was noted. They have done a lot of work that may translate well for Fort Collins. Staff will be following up on various items and will report back to Council. Councilmember Martinez: • Noted that he received a comment from a citizen that the signage at the mall is very confusing. Staff is asked to pass this information along to mall owners. • Asked about the outreach being done on Income Qualified projects and whether we are on track with Council expectations regarding this. • Noted the memo on the rerouting of US 287 related to the NISP project. Staff is asked to report back on how this will impact Fort Collins and how we plan to inform impacted parties. • Noted the memo on e-bikes on paved trails and asked whether gas powered bikes are included in this. Staff is asked to follow up. Leadership Planning Team Meeting November 13, 2018 Page 5 of 5 • Noted the memo on electric vehicle readiness and asked whether there will be an app available for this. Staff is asked to follow up. • Noted the memo on railroad crossing replacements and noted that there are dips at the following locations that need to be addressed: o Horsetooth west of Timberline (inside lane). o Prospect west of Timberline (inside lane heading west). o Oak and Mason. Mayor Troxell: • Asked about Outreach Fort Collins and whether their staff were City of Fort Collins’ employees. It was noted that we provide some funding for this effort, but they are not employed by the City. Outreach Fort Collins was engaged in fundraising efforts; what is the role of CityGives in this? Staff is asked to follow up. • Reported that the Northern Colorado Economic Alliance executive director has resigned. Staff is asked to report back on how this will affect Fort Collins and the City’s economic health program. It was noted that this would be a good topic of discussion at the next regional leaders meeting. The Mayor plans to bring this up at the next regional Mayor’s meeting as well. • Noted the NLC conference and thanked Council and staff who attended. Some legislative priorities that resulted included: o Reduction of train noise. o Local control of drone space. o Reauthorization of the Second Chance Act. o Reduction in gun violence. o Items addressing the heroin and opioid epidemic. o Items addressing cannabis. o Items addressing hazardous contaminants for fire personnel. A full list of legislative items is available for those who are interested. He also mentioned he attended the Mayor’s Challenge to end veterans’ homelessness; good information was exchanged, particularly from Mesa, AZ. Meeting adjourned at 8:36 am.