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HomeMy WebLinkAboutMinutes - Read Before Packet - 11/6/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - November 5, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: November 5, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak (by phone), City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Senior Assistant City Manager Kelly DiMartino (by phone) and City Clerk Delynn Coldiron met on Monday, November 5, and the following summarizes the discussions that began at 7:38 a.m. November 6 Regular Meeting The November 6 agenda was reviewed. • Entertainment Districts – There was brief discussion about this item. Staff has addressed all known questions as this point. There is some chance the item could be pulled. • 200 W. Swallow APU – There was brief discussion about whether rescheduling this item to a later date would create timing concerns. It was noted that Council would need to take up and continue the item since it was noticed. Alternatively, the process would need to start again with new notice. City legal staff is investigating whether there are any other issues related to timing and will report back. No changes were made at this time. • Dam Breach Flood Inundation Mapping Study – There was discussion about this item not going to the Water Board. It was noted that in cases where there are short timeframes, the information should be sent to the respective board(s) giving the Chairperson the opportunity to call a special meeting if the board is interested in hearing more about an item and/or providing a recommendation to Council. Staff is asked to create a process to ensure this happens in the future. • Planning Grant for Parks and Recreation Master Plan – There was a question about whether this money has already been appropriated; this was confirmed. • 2019/2020 Budget – There was discussion about the proposed electric rate increase and the items that are being funded. Staff is asked to provide a list of all Climate Action Plan offers and indicate which are being funded by the General Fund, which are being funded by the proposed rate increase and which are currently below the line. There is some confusion about earlier information that was provided. A read-before memo was requested. Leadership Planning Team Meeting November 5, 2018 Page 2 of 6 On a related note, there was discussion about the cuts made to circuits and any related impacts this might have to reliability. It was noted that this will defer maintenance to some of the transformers but should not impact reliability. If transformers do start to perform poorly or fail, reserves are available for equipment replacement. Staff is asked to start looking at demand charges to help fund this. There was also discussion about the $1M Bloomberg Award and how this fits with budget. It was noted that there would be a separate appropriation requested for this item. Staff is asked to provide a read-before memo addressing what the award money will be used for, the amount of carbon reduction that will be achieved, the impact this has towards achieving our energy goals, and why a separate appropriation is needed. FC Public Media was also discussed; there was a question on whether this should be funded. It was noted that this funding is used to provide a 50% match on the work that they are doing, and their work helps non-profits tell their story. It was noted that the initial funding was intended to help get the program established not to be ongoing. Staff is asked to provide a read before about how this funding has been utilized. • GID Meetings – It was noted that the summaries do not provide much overview. Staff is asked to provide one-page memos for both GID items that include the purpose of the GID, the work that has been accomplished, and more information on the specific projects mentioned. Six Month Calendar November 13 • Electric Scooter Regulations added to the calendar. Many items will be covered including: o Whether they should be allowed within the established dismount zone?  If so, what does this mean for skateboards and signage? o Items related to parking. o Whether they should be allowed on streets and sidewalks? o Whether they should be allowed on bike paths? o What happens if a scooter is abandoned? o Items related to enforcement. There was also discussion about long boards; seeing more of these than bikes in certain bike lanes right now. Also seeing these in designated dismount zones areas. It was suggested that the City’s Transportation Board weigh in on this topic. It was also noted that there are some sessions related to scooters available at the upcoming National League of Cities (NLC) conference. November 27 • Brinkman Construction and Lamar Advertising Appeal rescheduled to this date. Leadership Planning Team Meeting November 5, 2018 Page 3 of 6 December 4 • Staff Report: Open Streets Update added to the calendar. • Kechter Enclave Annexation moved to January 15. • Trilby Substation Annexation moved to January 15. • Friendly Fire Annexation moved to January 15. • Strauss Cabin Kechter Annexation moved to January 15. December 11 • Natural Areas Acquisition Policy added to the calendar. December 18 • Staff Report: Coalition for the Poudre River Watershed Update added to the calendar. January 22 • Outdoor Residential Wood Burning added to the calendar. February 12 • Pilot Program Allowing E-bikes on Paved Trails added to the calendar. It was noted that speeding on trails is of concern. Staff is asked to investigate doing speed studies in areas of concern. Staff should be prepared to speak in detail about the authority the City has to enforce speeding on trails, how this can be accomplished, success rates in court, etc. • Regional Wasteshed Project added to the calendar. May 14 • Poudre Fire Authority Annual Review added to the calendar. Unscheduled • Meadow Springs – Staff is asked to get an update on this item scheduled. Information on the current status of the project, permitting efforts, and related processes (Wyoming mentioned) was requested. City Clerk Coldiron: • Provided an update on the petition for Councilmembers to receive wages/benefits. The petitioner expects to have 9,000+ signatures by the deadline on November 6. The Mayor noted he had been informed that canvassers were collecting signatures at ballot drop-off locations last week. Staff will pass the concern along to the County, follow up to confirm whether any City action would be appropriate and assist the Mayor in responding to the inquiring party. Senior Assistant City Manager: • Noted that updated We are Fort Collins banners that now include African and Hebrew languages, are ready to be installed. It is anticipated this work will be done next week. Leadership Planning Team Meeting November 5, 2018 Page 4 of 6 Deputy City Manager Mihelich: • Noted that he has received information from the Federal Transportation Administration (FTA) on the definition of “shovel ready” related to the build grants; requires a commitment of a local match and sufficient engineering and design (30% is sufficient). Staff is asked to reach out to FTA staff to find out more about what qualifies a jurisdiction for the non-traditional $20M grants; this is different than the standard FTA process. On a separate note, there was discussion about next steps for train noise. Staff is asked to set up a meeting with the representatives we have worked with from Washington DC and someone from Senator Gardner’s office to find out how to start moving forward on the necessary legislation that will help mitigate the issues. City Manager Atteberry: • Noted that conversations are occurring with Platte River Power Authority (PRPA) to transition fiber that PRPA has installed to the City to enable its use for broadband. Both a franchise agreement and an IGA will need to be considered by Council. The franchise agreement will allow PRPA to have fiber in the City’s right-of-way. The IGA will outline governance. It is anticipated that the franchise agreement will come forward during the first meeting in December. • Noted a long-time police officer, Jay Davis, passed away recently. He was a sworn officer from 1961 to 1987. During that time, he worked throughout the agency including in Records, CID, Supply, Patrol and Internal Affairs. After he retired as a lieutenant he remained with Police for several years as a civilian managing the indoor shooting range. He chose not to have a funeral at his passing. • Noted he is having conversations with Pete Richardson to plan a strategic operations meeting for broadband. Staff hopes to get this done by the end of the year. • Noted that Council will be receiving a memo on the sports complex feasibility study that is kicking off soon; it is anticipated that this work will be completed by February. There was discussion about stakeholder groups and the need to think about durable partners that are outside of the normal groups that Parks and Recreation interacts with. As staff works on mapping out various stakeholder groups, Council would like an opportunity to provide input. • Mentioned that Homeward 2020 would like to provide to Council a Homeless 101 education series. There was discussion about whether this should be done as part of Council’s upcoming retreat. It was decided to do this sometime after the retreat. Leadership Planning Team Meeting November 5, 2018 Page 5 of 6 • Noted there were some schedule conflicts with events planned during the upcoming NLC conference. Staff will provide Councilmembers with a schedule of all events. A council dinner is scheduled for Wednesday evening at 6:30 p.m. The City will be receiving a Digital Cities Award on Thursday evening. • Noted that the North Fort Collins Business Association has been recognized by the Department of Energy for the grand prize for housing innovation for the Revive development in north Fort Collins. Staff is asked to prepare a proclamation for the Mayor to give at an upcoming Council meeting and to look for other ways to provide recognition for NFCBA and Sue McFadden. City Attorney Daggett: • Noted that the Global Relay System which provides transparency to Council emails will continue to have a 90-day retention period. She mentioned that although the City changed its email retention policy to 2 years, the Global Relay System is not the repository for City records so does not need to follow the same 2- year period. Mayor Pro Tem Horak: • Noted the memo received on excess water use surcharges and asked about how staff is informing the HOAs. Staff is asked to develop a plan and share with Council in a Thursday memo; outreach to the various HOAs was requested. • Appreciated the information received on Pleasant Valley. Concerns were expressed about the lack of planning that has occurred with this project; things have been put off for too long. Staff is asked to provide an update on the plan to move forward. • Noted a memo received from Directing Change. The LPT discussed and decided a response would come from the Mayor and City Manager. • Noted the memo received on URA outreach. The Mayor and/or Mayor Pro Tem would like to accompany staff for these meetings when possible. • Noted the memo received on electric utility rate adjustments; he appreciated staff’s work on this. Leadership Planning Team Meeting November 5, 2018 Page 6 of 6 Mayor Troxell: • Noted the lighting ceremony that took place on Friday night. The turnout was great! There was discussion about: o The Mayor having a larger part in this event. o Having a lottery to identify a kid/family to turn on the lights. o Moving the event to Old Town Plaza. There is some interest from business owners in lighting their facades as part of this. o Having the lights come on in a series; block by block and ending in Old Town Square. Staff is asked to follow up on these potential changes. • Participated in a Mayor Innovation Studio regarding the future of the workforce. He noted that Fort Collins is well placed to address changing needs in this regard. Fort Collins is doing well; healthy in so many ways. • Participated in City Lab in Detroit. The City was recognized in one of the opening sessions for the US Mayor’s Challenge award; the ceremony was impressive and included Detroit’s children’s choir. He came away from the conference with a very favorable impression of Detroit; it is a clean, well lit, functioning city again. • Gave kudos to staff for the business breakfast. He noted that the panel was well run and very insightful. He liked that the panel was different in terms of who was represented and illuminated new areas. He added that we need to keep discovering similar stories; perhaps there could be a special initiative around these types of businesses. This is good news and proof that our systems are working. On a related note, there was discussion about small business fatigue; companies that are thriving, but the daily grind is tiring, and they have no one to succeed them. Reinforces some fragility here. Meeting adjourned at 9:19 am.