HomeMy WebLinkAboutMemo - Mail Packet - 11/6/2018 - Memorandum From Lawrence Pollack Re: Councilmember Requests And Questions About The 2019-2020 Biennial Budget - Part 8Outcome Offer # & Offer Name Total Offer
Total of
Reserves / 1-
Time
Total Offer
Total of
Reserves / 1-
Time
CR 49.1 - Cultural Facilities: Utilities and Custodial 1,871,277 100,000
ECON 30.1 - Downtown Landscaping and Maintenance 2,037,528 26,500 2,099,667 26,500
ECON 41.10 - Northern Colorado Regional Airport Operational Support 177,500 92,500 177,500 92,500
HPG 3.3 - Information Technology Infrastructure Equipment 1,610,948 696,583 1,420,784 717,566
HPG 5.1 - HR Core Services 2,502,957 353,000 2,516,331 353,000
HPG 39.2 - City Manager's Office 2,306,049 18,000 2,368,829 18,000
HPG 52.1 - Financial Programs and Services 3,956,253 108,304 3,931,880 -
NLSH 66.1 - Neighborhood Programs and Services 1,727,892 100,000 1,785,010 100,000
NLSH 66.2 - Larimer Humane Society Contract 830,000 147,670 880,000 118,054
SAFE 25.2 - Police Patrol Services 16,997,553 91,431 17,551,739 112,967
SAFE 51.1 - Police Facilities Utilities and Building Operations 422,515 36,000 477,081 36,000
SAFE 25.4 - Police Criminal Investigations Division 7,285,943 85,000 7,391,970 -
SAFE 25.9 - Police Colorado Regional Information Sharing Project [CRISP] 494,040 212,844 515,307 222,069
SAFE 25.6 - Police Vehicle Program 2,087,704 133,000 1,781,850 108,000
TRANS 45.1 - Transit Local Fixed Route Network 16,987,578 297,645 17,376,362 349,073
Use of General Fund Reserves & 1 Time $ 59,424,460 $ 2,398,477 $ 62,145,587 $ 2,353,729
CR 47.2 - Recreation Activities and Programs 5,040,845 101,839 5,230,031 90,021
CR 47.3 - Recreation Administration and Communication Services 1,215,206 324,850 1,233,248 323,070
CR 29.1 - Parks, Trails and Facility Grounds Maintenance 7,906,081 583,322 8,094,779 423,932
HPG 5.3 - Citywide Volunteer Services Program 186,598 6,232 189,502 -
SAFE 25.1 - Police Office of the Chief and Administration 3,529,152 167,322 3,662,566 116,272
SAFE 25.3 - Police Community and Special Services 5,275,824 1,301,678 5,339,466 1,315,128
TRANS 35.1 - Street Maintenance Program 15,889,035 895,600 16,197,149 757,800
TRANS 34.5 - Neighborhood Traffic Mitigation Program 150,000 61,419 150,000 53,119
Use of KFCG Reserves $ 39,192,741 $ 3,442,262 $ 40,096,741 $ 3,079,342
CR 47.1 - Ice & Aquatics 2,720,589 5,250 2,832,414 5,250
CR 28.1 - Memorial Parks 839,710 28,576 870,849 42,550
CR 58.4 - Gardens on Spring Creek 1,012,243 51,000 1,051,213 51,000
CR 58.1 - Cultural Services 4,560,545 129,122 4,659,819 143,142
HPG 5.2 - Benefits and Wellness Program 34,944,129 - 39,162,216 646,760
TRANS 34.1 - Traffic Operations 3,328,350 150,000 3,252,750 -
TRANS 1.1 - Engineering Core Offer 2,147,485 32,420 2,162,126 5,496
TRANS 45.3 - Dial-A-Ride Service 2,088,000 580,920 2,123,000 1,507,429
Use of Other Fund Reserves $ 51,641,051 $ 977,288 $ 56,114,387 $ 2,401,627
2019 2020
Attachment #1
Outcome Offer Title
Year 1
FTE
Year 2
FTE
Position title Department (location)
Purpose
SAFE
11.22 - ENHANCEMENT: 1.0 FTE
Operational Technology Cybersecurity
Analyst - Utilities: Customer Service &
Administration
1.00 1.00 Systems Analyst
Utility Services, Information
Technology Services
Operational Technology (OT) environments require support by staff who
have a deep understanding of industrial control systems, physical
control devices, OT topology, and the unique operational objectives that
make OT distinct from Information Technology (IT). Utilities has two
primary OT environments: one used by Light & Power and one used by
Water Treatment and Reclamation. This position would work in both
environments, and potentially more in the future
SAFE
25.11 - ENHANCEMENT: 8.0 FTE - Police
Services Resources for a Growing
Community
4.00 8.00
2019: 1 Police Sergeant and 3 Police
Officers
2020: 4 Police Officers
Police Services
Funding this offer provides police officers to meet the demands of a
growing community. In 2016, Council adopted a law enforcement
personnel allocation model. This model is used to determine the
number of officers and community service officers necessary to respond
to calls for service. Having enough officers to meet the 30 minutes of
reactive and 30 minutes of proactive time is a priority along with a
prompt emergency call response time of within 5 minutes and 30
seconds. FCPS is not able to meet either metric without additional
personnel. This revised package offer is segmented into respective
years (2019/2020).
SAFE
25.31 - KFCG ENHANCEMENT: 1.0 FTE -
FC911 Emergency Services Dispatcher
1.00 1.00 Emergency Services Dispatcher Police Services
Funding this offer will add one Emergency Services Dispatcher position
at Police Services. Dispatchers provide 24/7 emergency services to the
community. In addition to radio duties, dispatchers are responsible for
handling 911, non emergency, and administrative telephone calls.
SAFE
33.2 - ENHANCEMENT: 0.2 FTE for
Municipal Court Judge and Security
Screeners
0.20 0.20 Chief Judge Municipal Court This Offer will increase the Municipal Judge’s position from 0.8 FTE to
1.0 FTE due to the size and complexity of workload trends
SAFE
33.3 - ENHANCEMENT: 0.75 FTE Court
Probation Division
0.00 0.75 Probation Supervisor Municipal Court
This offer proposes a Municipal Court Probation Division to provide
ENV
9.18 - ENHANCEMENT: 1.0 FTE
Contractual Project Manager - Halligan
Water Supply Project
1.00 1.00 Civil Engineer III Utility Services, Water
This offer funds one full-time contractual Project Manager position for
1.5 years to assist the Halligan Water Supply Project. Funding for the
contractual position will be primarily sourced from the Halligan Project’s
capital budget.
ENV
9.66 - ENHANCEMENT: 1.0 FTE Utilities:
Wastewater/Water/Stormwater - Water
Field Operations Manager
1.00 1.00 Chief Engineer Utility Services, Water
Funding this offer will create a much needed management position
within Water Engineering and Field Services for a Water Field
Operations Manager.
ENV
86.9 - ENHANCEMENT: 1.0 FTE
Conversion from Hourly to Classified GIS
Analyst
1.00 1.00 GID Programmer/Analyst Natural Areas
This offer converts an hourly GIS Mapping Specialist to a permanent
classified position of GIS Analyst 1. The hourly position was created to
design, manage and maintain data in geographic information systems
(GIS) primarily to support ecological management plans and projects.
The position has been an unqualified success and given the
tremendous growth in Natural Areas assets, as well as increased focus
on success metrics, there is a pressing business need for full-time in-
house GIS services.
ENV
86.12 - ENHANCEMENT: 0.50 FTE
Increase - Administrative Assistant in
Natural Areas
0.50 0.50 Administrative Clerk II Natural Areas
This offer increases a 0.50 FTE administrative assistant to a full-time
position. Currently the Natural Areas Department has 1.50 FTE
providing administrative services. These services include facility
reservations; review and approval of permits including research, group
use, special use, and other types of permits; providing support for all
public meetings conducted by the department including citizen advisory
board meetings; providing day-to-day front desk service to citizens to
respond to questions, concerns, suggestions; providing calendar
management services to the director; providing graphic arts services to
all staff for presentations and publications; and providing miscellaneous
administrative services to approximately 34 full-time staff.
Construction Inspector (2 positions)
Funding this offer will provide two new Contractual Construction
Inspectors to work in the Engineering Department and primarily be used
for inspection of restoration to the right-of-way for The City of Fort
Collins Broadband program.
Administrative Aide
The offer will also provide an administrative position to handle the
volume of permits that will be issued for the Broadband project.
Parks Maintenance Worker
Funding this offer provides support for the expansion of the Parks
Department's outside grounds maintenance for City-owned and
Downtown Development Authority (DDA)-owned facilities and
infrastructure within the Downtown core area and River District.
Parks/Grounds Tech
TRANS
31.2 - ENHANCEMENT: 1.0 FTE - Park
Technician and New Streetscapes
1.00 1.00 Parks/Grounds Tech
Community Services,
Parks
Funding this offer will provide resources for new streetscape
maintenance responsibilities in 2019 and 2020. Capacity to absorb
additional properties is unavailable without maintenance resources and
new support personnel.
TRANS
46.7 - ENHANCEMENT: 0.5 FTE -
Systems Specialist - Parking Services
Technology and Support
0.50 0.50 Systems Specialist Parking Services
Funding this offer will support the growth of Parking Services
infrastructure management and enforcement by funding an additional
0.5 FTE for internal technical support and provide a parking
communication plan and implementation. This request will be funded
from ongoing Parking revenues.
C&R
26.2 - ENHANCEMENT: 1.0 FTE - Golf
Manager
1.00 1.00 Golf Manager Community Services, Golf
Funding this offer will provide a 1.0 FTE Golf Manager to provide
oversight for the Golf Division's maintenance and business operations.
The City provides three unique golf courses that provide great golfing
opportunities for the public. The Golf Division is an enterprise fund and
receives no assistance from the General Fund.
C&R
29.8 - KFCG ENHANCEMENT: 2.0 FTE -
Park Maintenance Workers and
Maintenance of New Parks and Trails
2.00 2.00
Parks Maintenance Worker (2
positions)
Community Services,
Parks
Two Park Maintenance Workers will be added to perform maintenance
in new parks located at the Streets Facility Park (7 acres) and Trail
Head Park (5 acres). New trail sections include Long View Trail (2.2
Miles), Power Trail (1.25 miles) and trail spurs (1 mile). Maintenance
responsibilities will include mowing, irrigation repairs, sports field
preparation, facilities infrastructure repairs, snow removal, playground
repairs, trail monitoring, trash collection and horticulture support. The
positions are needed year-round to provide the level of maintenance
required for upkeep and safety of these parks and trails.
C&R
47.7 - KFCG ENHANCEMENT: 0.25 FTE
Increase - Adaptive Recreation
Coordinator
0.25 0.25 Recreation Coordinator Recreation
Funding this offer will increase the 0.75 FTE Adaptive Recreation
Coordinator to a full-time position. This position was established five
years ago to meet the growing needs for Adaptive Recreation
Opportunities (ARO) inclusion services and the Unified Sports program.
Horticulture Technician (1.0 FTE) The Conservatory/Greenhouse Horticulture Technician will oversee all
interior horticulture in the Conservatory and Production Greenhouse.
Horticulture Technician (0.5 FTE)
The Gardens currently manages a 0.5 FTE Horticulture Technician
position in the Parks Department at Twin Silo Park that oversees the
specialty horticulture crops in the park. The Gardens hired this person in
an hourly capacity in 2018 to help with expansion planting. This position
will convert to full time to oversee maintenance of the Prairie Garden.
Events Specialist
An Event Planner will oversee up to 12 special events per year and
assist with concerts and exhibits.
Guest Services Coordinator
The Guest Services Coordinator will oversee front line operations
including gift shop management, facility rentals, registrations and
admissions, etc. This person will manage the guest services team.
Resource Development Coordinator
The Resource Development Coordinator will manage memberships, the
Annual Campaign, Endowment fund, corporate giving, grant writing and
individual donors.
C&R
58.10 - ENHANCEMENT: 0.5 FTE
increase - Lincoln Center
Marketing/Publicity Specialist
0.50 0.50 Publicity Marketing Specialist Lincoln Center
Funding this offer will increase the Lincoln Center’s Marketing/Publicity
Specialist position from 0.5 FTE to 1.0 FTE in 2019 and 2020. The
services the Lincoln Center provides the community – including cultural
performances, room rentals, ticketing and community outreach – have
greatly increased as the population of Fort Collins and beyond has
grown. The duties and tasks performed by the Marketing Department
have outpaced the available resources of the allotted staff hours.
Total new FTE: 31.65 40.40
Less: Identified position reductions (4.50) (4.50)
Less: Position reductions through attrition (8.50) (8.50)
Net Change in FTE: 18.65 27.40
C&R 2.50 4.50 Gardens on Spring Creek
58.5 - ENHANCEMENT: 4.5 FTE (Multiple
positions) - Gardens on Spring Creek
Expanded Programming and Operations
Funding this offer also provides maintenance of the Whitewater Park.
Responsibilities include shelter maintenance, green space, horticulture
maintenance, trash removal, kayak amenities, snow removal, and
bridge and parking area maintenance. Previous funding requested for
this park in 2018 will be used to purchase equipment for the park.
HPG
3.4 - ENHANCEMENT: 0.5 FTE Increase -
Senior Technical Support Specialist
0.50 0.50 Senior Technical Support Specialist Information Technology
Funding this offer will increase the existing 0.5 FTE Technical Support
Specialist position for Client Services to 1.0 FTE. This position was at
one time a 1.0 FTE but was decreased during earlier recession years.
HPG
15.2 - ENHANCEMENT: 1.0 FTE -
Communications Coordinator
1.00 1.00 Communications Coordinator
Communications & Public
Involvement Office
Funding this Offer will provide essential communication support for key
community, Council and organizational priorities, as well as supporting
City Broadband marketing and communications.
HPG
10.13 - ENHANCEMENT: 1.0 FTE Utilities:
Customer Service & Administration -
Information Technology Services - Analyst
to replace PRPA resources
0.00 1.00 Systems Analyst
Utility Services, Information
Technology Services
The position will provide critically needed back-up support to a primary
software engineer who delivers deep support to the billing system and
its ~80 interfaces to other systems, including the City's ERP system, JD
Edwards.
HPG
10.24 - ENHANCEMENT: 2.0 Contractual
FTE Utilities: Customer Service &
Administration - Locates Enhanced
Staffing
2.00 2.00 Utility Facility Locator (2 positions)
Utility Services, Customer
Service & Administration
This offer funds 2.0 contractual FTE Utility Facility Locators, and their
associated trucks and equipment for the 2019-2020 budget cycle. Utility
Facility Locators mark underground lines any time excavation occurs.
This can be anything from a major intersection rebuild to a homeowner
installing a fence.
ECON 3.00 3.00 Engineering
88.1 - ENHANCEMENT: 3.0 FTE -
Construction Inspector (2.0 FTE) and
Administrative Aide (1.0 FTE) Broadband
Project
30.2 - ENHANCEMENT: 2.0 FTE - Park
Technician and Park Maintenance Worker
with Expansion of Downtown Maintenance
Community Services,
Parks
ECON 2.00 2.00
individualized case management to both juvenile and adult offenders.
The new division would allow the Court to offer probation as an
alternative sentence to fines or jail.
Assistant City Attorney I (0.75 FTE)
Legal Assistant (0.25 FTE)
SAFE
87.1 - City Manager's Office: Office of
Emergency Management - 0.5 FTE plus
2.0 FTE transfer from PFA
2.50 2.50 Executive Administrative Assistant City Manager's Office
This Offer will continue the same level of service being provided today;
it is a shift of resources from PFA to the City, where the Office of
Emergency Management is planned to reside
SAFE
25.19 - ENHANCEMENT: Police School
Resource Officers for Poudre School
District
1.00 2.00
Police Corporal (1 FTE added in each
year)
Police Services
Funding this offer provides the City’s share (approximately half) of two
School Resource Officer (SRO) corporals beginning in 2019 and two
SRO officers beginning in 2020. This offer is contingent upon Poudre
School District (PSD) funding the other half of these positions.
Preliminary discussions with PSD have indicated support for adding the
two corporal positions in the 2018-2019 contract.
NLSH
66.4 - ENHANCEMENT: 0.2 FTE Increase -
Restorative Justice Case Manager
0.20 0.20 Restorative Justice Case Manager
Restorative Justice
Services
This offer will change the existing Restorative Justice (RJ) Case
Manager position from .8 FTE to 1 FTE. Responsibilities of the position
have increased and the job cannot be done effectively as a .8 FTE. In
2015, the Mediation program merged with RJ programs and the RJ
Program Coordinator took on supervision of Mediation and RJ
programs. With the shift in responsibilities for the RJ Program
Coordinator, the Case Manager took over many of the duties and
responsibilities that previously belonged to the Program Coordinator.
NLSH
65.8 - KFCG ENHANCEMENT: 1.0 FTE
Contractual - Historic Preservation Building
Survey
1.00 1.00 City Planner
Community Development
& Neighborhood Services
Funding this offer will meet Council's direction at its April 24, 2018 work
session to resource the survey of historic buildings, by funding one FTE
professional contractual staff for two years. The addition of a contractual
FTE would result in an average of 2,160 properties surveyed at the
reconnaissance level and 160 properties surveyed at the architectural
level each year. This is significantly more than the 288 reconnaissance-
level and 22 architectural-level surveys each year that current staffing
allow.
This offer is to add prosecution personnel in the City Attorney's Office
(CAO) to support increasing demands of Municipal Court and to finish
SAFE 1.00 1.00 City Attorney's Office
73.2 - ENHANCEMENT: 1.0 FTE (0.75
FTE Attorney, 0.25 FTE Legal Assistant) -
Attachment #2