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HomeMy WebLinkAboutMinutes - Read Before Packet - 10/9/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - October 8, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: October 8, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Senior Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Monday, October 8, and the following summarizes the discussions that began at 7:38 a.m. October 9 Regular Meeting and Work Session The October 9 agendas were reviewed. • Review of 2019/20 Recommended Budget – Staff should preface the discussion with what they have heard to date and where things stand at this time. There were questions about: o Whether start date for all new positions had been assessed to ensure they are not over- funded, allowing time for recruitment, etc. o Whether the Elizabeth Corridor Rapid Bus System offer was moved above the line based on the potential for federal funding for this project. The following items are expected to be brought up: o Using a portion of the 5% utility increase for Climate Action Plan goals. o Changing the allocation for the Lodging Tax to help fund other items. Staff is asked to provide the current rate of the tax, and information on how the tax is currently allocated. The AIS provides a list of all of the items Councilmembers mentioned they are interested in funding for further discussion; staff is asked to update to include the contribution to the Regional Air Quality Council. October 16 Regular Meeting The October 16 agenda was reviewed. • Entertainment Districts – It was noted that this item is on the Consent Calendar; the item creates a process for both Council and the Liquor Authority related to these districts. Staff should be prepared to discuss process specifics, including related public outreach. Leadership Planning Team Meeting October 8, 2018 Page 2 of 5 On a separate note, it was mentioned that the establishment across from Woodbridge Senior Living Center located at 1508 W. Elizabeth Street has reopened. Concern was expressed about the shuffle of owners and whether there would be ongoing issues. Neighbors are starting to report loud music, open doors, etc. Proactive enforcement is needed. A SAR on this item was requested. • Addition of Permitted Use for 200 E. Swallow – It was noted that this item is on the Consent Calendar and that there have been no concerns received about the project. The item should move forward as planned. • Ballot Issues – It was noted that this will be one item with four separate resolutions for Council to consider. There was brief discussion around Proposition 112. There was also discussion about Proposition 73, which is currently not included. Since this item did not go through the Legislative Review Committee, there are no plans to bring it forward. Six Month Calendar November 20 • Northern Colorado Regional Airport proposed land lease was moved to December 4 to ensure the item could be brought to the Council Finance Committee. Other • Certification of Election/Council Organization Meeting should be added to the 6-month calendar. City Clerk Coldiron: • Noted the letters from residents provided by Mr. Kirsch at the last Council meeting in support of rooftop solar. Staff is asked to provide a letter outlining staff’s current approach to this and the reasons why. The letter should be sent to all. Senior Assistant City Manager DiMartino: • Noted that a proclamation has been requested for November 20 for a Transgender Day of Remembrance. It is being sponsored by the LGBTQ+ Committee and addresses anti-transgender violence. Staff is asked to incorporate the City’s approach of being welcoming for all and to ensure that the proclamation has a very local focus; broadening the focus to include violence against anyone and recognizing Matthew Shepard was mentioned due to his history with Fort Collins. Leadership Planning Team Meeting October 8, 2018 Page 3 of 5 • Noted a Meet and Greet scheduled tonight for the Cultural Services Director candidates. The event starts at 6:00 p.m. at the Museum & Discovery Science Center. Activities will start in the digital dome with candidates making introductions and answering questions followed by a reception on the mezzanine. Staff is asked to provide Council with candidate resumes. • Noted the first general KFCG meeting was held on Saturday. Future presentations will be changed based on feedback received to provide more basic City finance information; the amount of revenues coming to the City from property taxes was mentioned as an example. • Noted that staff has been in conversations with the CSU hockey team regarding scheduling ice time. Staff is asked to ensure we are consistently communicating and applying our practice for scheduling ice time. Offering differential pricing throughout the day was also discussed. Deputy City Manager Mihelich: • Noted that staff is meeting with the Denver Land Trust this morning. • Noted that a draft annual report is being developed for the 100% Renewable Resolution to ensure it provides the information people want to see. The items included in the Resolution, a graph of PRPA’s progression, significant goals reached, and projected milestones were mentioned as items that should be included. It will be sent to all Councilmembers for feedback. • Noted that progress is being made in negotiations for the Enyo transmission line easement. The item is scheduled for Work Session on November 27. • Noted that a business survey would be going out in mid-October. There was discussion about the questions in the survey and what will be done with the data received. Development of a Business Engagement Plan was noted as something done based on the last round of feedback. There was also discussion about providing more support for Council related to business outreach and about redefining areas of focus for Economic Health. City Manager Atteberry: • Noted the Council Initiatives Dashboard provided in Thursday’s packet and that he would be discussing the information in his 1x1 meetings with Council. Mayor Pro Tem Horak asked for the following related to this item: o For CDOT/I-25 item, there should be mention of the build grant and lobbying that has been done. o For Smart Cities/Broadband, there should be a preliminary schedule developed and dates placed on the 6-month calendar. Leadership Planning Team Meeting October 8, 2018 Page 4 of 5 o For PRPA 100% Renewable Energy, battery storage should be mentioned. o For PRPA Waste to Energy, staff is asked to provide an update on this item including the chance for success. o For the Prescription Drug Takeback Program staff is asked to follow up on whether there could be a drop off at Campus Connections, District One and the Senior Center and how we could make this program more accessible to people. Assisted Living facilities were noted as places who have prescription medicines, but there is no process to help gather and get rid of it. Syringe disposal was also noted. This item will be discussed further at the next Executive Lead Team meeting. o For the Short Term Rental Review staff is asked to provide an update. o For the Utilities Efficiency Programs for Low Income staff is asked to provide an update on how customers are informed about the program and signed up. o For County Engagement for Building Infrastructure in City GMA, staff is asked to provide an update; sidewalks and bike lanes in and around schools were noted as potential opportunities. There was also discussion about the need to have substantive meetings with the Commissioners on a regular basis. Scheduling an ongoing meeting between the Mayor and the Chief Commissioner was also requested. On a separate but related note, it was mentioned that Poudre School District received $49M above projections and that there might be opportunity to partner with them, as well as the County, on infrastructure work. Staff is asked to follow up • Noted that the visit to Washington D.C. was productive. Mayor Troxell, Mayor Pro Tem Horak and Councilmembers Stephens and Martinez participated with staff in conversations with Senator Gardner, Senator Bennet, the Federal Railroad Administration, the Department of Transportation and the National League of Cities regarding transportation issues. They were also able to meet with the Federal Aviation Administration about drones and the virtual airport tower. Conversations about water (Haligan), 5G, and upcoming federal grants also occurred. Staff is asked to provide Council with an update on upcoming grants and related deadlines Mayor Pro Tem Horak: • Noted that a press release stating the City offices are open would be good on days such as today that are holidays for Federal and other entities. • Asked about the prairie dog issue at Strauss Cabin. Staff is asked to provide a memo providing an update on this item and to tie it back to the overall prairie dog issue and the current status. Leadership Planning Team Meeting October 8, 2018 Page 5 of 5 • Asked about First Night and the reason the Downtown Business Authority has decided to cancel the event. Staff is asked to reach out to the DBA to find out more information. There was also discussion about providing an alternative event for the community. • Noted the memo provided on the West Mulberry Project and liked the way the citizen comments were presented. Staff is asked to provide more information on the measures that will be used for the evaluation criteria listed. • Noted the memo on the scooter program; the information was helpful. • Noted a letter received regarding flooding at the Howes and Mulberry Carriage House Office Park requesting budget to fix the issues. Staff is asked to provide another response to him. • Provided an article (attached) from the Washington Post on climate scientists. Mayor Troxell: • Noted the compost issue that Columbine and Poudre School District are facing. Staff is asked to reach out to Gallegos to find out why they are no longer providing this service and to see what they would need to get this reinstated. We need a quick resolution for this item. • Noted that Hugh McKean contacted him after the NISP discussion regarding legislation he has underway related to this. Staff is asked to follow up on this item. • Noted the Futures Committee meeting scheduled for today and the City as a Platform item. There was discussion about the draft final report, key findings and recommendations. • Attended an event at Harvest Farm on Saturday. He noted that this is a great resource for our community. It truly makes a difference for those individuals it serves. • Attended the 50th Anniversary Party for Front Range Community College. It was a great event. They are adding a bachelor’s degree for nursing to their programming. Meeting adjourned at 10:19 am.