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HomeMy WebLinkAboutMinutes - Read Before Packet - 9/4/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - September 4, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: September 4, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Senior Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Tuesday, September 4, and the following summarizes the discussions that began at 7:12 a.m. September 4 Regular Meeting The September 4 agenda was reviewed. • Right-of-Way for Suniga Road – An email was received from an Alta Vista resident providing history and detail on this item. Staff is asked to make sure this gets entered as a SAR. It was also suggested that staff follow up with this individual in person. • Oil and Gas Facility Locations – The Ordinance for this item has been changed to incorporate language that would enable automatic adjustments to match changes approved by the Colorado Oil and Gas Conservation Commission (COGCC) that result in more protective buffers. The item needs to be pulled from the Consent Calendar if Councilmembers do not agree with the proposed changes. A read-before memo will be provided on this. • Metro Districts – Staff is asked to provide the following information: o What occurs in a worst-case scenario where the developer goes bankrupt; who covers the costs? o A flow chart that shows the various steps of the approval process and where we are at for each. o Information on the present value of a house that would have the associated stream of taxes added to it. o Triple Bottom Line details for Water’s Edge. Leadership Planning Team Meeting September 4, 2018 Page 2 of 5 Six Month Calendar September 18 • A resolution is expected to be scheduled that will amend the process to allow the annual evaluations for the City Manager, City Attorney and Chief Judge to be held early in the year. September 25 • H25 Pre-Application Hearing – Details for this project continue to be worked out; the item may be postponed. October 16 • Entertainment Districts – There was discussion on whether this item should stay on the Consent Calendar. It was decided to leave it as scheduled for now. The City Manager intends to follow up with Councilmembers on this item during 1x1 meetings. November 27 • Natural Areas Acquisition Policy added to the calendar. December 4 • 2019 Employee Pay Plan added to the calendar. • Stormwater Criteria Manual added to the calendar. • Financing for the Prospect/I-25 Interchange and the Policy Training Facility added to the calendar. February 12 • Annual evaluations for the City Manager, City Attorney and Chief Judge – there was discussion about moving these items to either February 19 or 26. It was preferred to keep this on February 12. Staff is asked to provide a schedule of associated deadlines. Assistant City Manager DiMartino: • Provided an update on Keep Fort Collins Great outreach. Staff is asked to ensure there are meetings scheduled in late afternoon/evening timeframes and to consider a Saturday as well. Staff is also asked to coordinate scheduling with Councilmembers in districts where the meetings are being held to ensure they can come. Additional information will be provided at next week’s Leadership Planning Team meeting. • Noted that a Super Issue Boards & Commission Meeting is scheduled for Thursday, September 6. Topics of discussion include an overview of the City Manager’s recommended budget and Keep Fort Collins Great. Leadership Planning Team Meeting September 4, 2018 Page 3 of 5 • Provided an update on the collective bargaining process. Things continue to progress in a constructive manner. Additional information will be shared in a written update to Council in the coming week. • Noted that the County is recommending additional spraying for West Nile within Fort Collins in the southeast area of town. More information will be provided. Deputy City Manager Mihelich: • Noted that the $10,000 contribution to the Regional Air Quality Advisory Board was not funded in the recommended budget. Staff is asked to have further dialog about this item. • Noted a productive meeting that was held with residents of Campus West regarding nuisance properties. Staff is considering additional modifications to the nuisance ordinance to help effectuate further changes. Expanding code enforcement to address some of the behavioral issues such as party noise is also being explored. Rental licensing was noted as a potential fix for many of the issues that are occurring, including occupancy. City Manager Atteberry: • Noted that staff is accepting registrations for the regional NLC Race Equity and Leadership meeting. • Noted there are conversations occurring regarding LEED certification requirements for the new Police Training facility. • Noted a meeting he had with the County Manager about possible outreach on governance related to the behavioral health facility. It was suggested that a meeting of mayors, or their designees, together with the chair of the County Commission and respective Town/County/City managers be scheduled. • Provided information on MAX fares and related revenues. There was some conversation about the merits of having reduced or no fares. • Noted that several emails have been received related to pickleball encouraging additional funding. No additional funding has been recommended in the City Manager’s budget. Staff is asked to provide a one-page memo to Council in preparation for budget discussions. Staff is asked to address whether there has been a demand analysis done of the courts that are available and whether there have been conversations with Poudre School District or HOAs to determine if there are additional venues that could be utilized for this purpose. It was also suggested that staff look at some low-cost items such as ensuring there are appropriate marks on existing courts for pickleball. Leadership Planning Team Meeting September 4, 2018 Page 4 of 5 • Noted that the efficacy study for West Nile was not funded in the City Manager’s budget. Staff is asked to provide information on catch numbers and the minimums required before intervention occurs. • Mentioned an upcoming water ceremony that will be occurring at Anheuser Busch. Mayor Pro Tem Horak: • Noted some of the concerns that had been raised related to the Fortitude race. Staff is asked to look at access issues in/out of neighborhoods, whether drones could be use in lieu of helicopters, and how to ensure volunteers are more fully trained. Staff is asked to provide information on whether this is a for-profit race and, if so, whether any of the profits are donated to any local organizations; what is the benefit to the City for having this race? It was suggested that a donation be provided to the Good Neighbor Fund. It was also noted that the Stadium Advisory Committee might be a good resource for reviewing future Fortitude race events. • Noted the Platte River Power Authority (PRPA) board will be looking for a new chair due to a recent resignation. With regard to the PRPA 100% Renewable Resolution, he noted that there will be a 2-3-month outreach process. Staff is asked to work with PRPA on a systematic approach for this. It was stressed that Key Account staff should work closely with PRPA and our large customers to better understand any issues/concerns. Related to this, there was discussion about moving this item from October 2, to sometime in November or December to more closely align with the PRPA process. • Asked about proposed rate increases and what constitutes the percentage increase being requested. It was noted that the PRPA pass through makes up 1.5% of this; what makes up the rest? Staff is asked to provide clarification, including a long-term look of where things are headed. • Noted ongoing concern about homelessness issues and asked about related funding in the upcoming budget. Specifics provided included shared funding for another street outreach person and additional police officers. A supplemental offer that would add resources to help with camping and similar issues was noted in the event Council is interested in increasing enforcement efforts. Staff is asked to address whether there is a policy for cameras around City buildings or in areas where there are concerns. If so, are we implementing? • Asked about when Council would receive the memo on how funding would be allocated if the statewide sales tax for transportation items passes. Staff is asked to follow up. • Noted the potential ballot measure on Council salaries and asked if this has been included as a contingency in the City Manager’s budget. The petitioner is seeking approval for Council salaries equal to the Fort Collins Area Median Household ($57,831 per year in 2016), plus benefits. Staff should be prepared to demonstrate how this would impact the City’s budget. Leadership Planning Team Meeting September 4, 2018 Page 5 of 5 • Noted the information provided on prairie dog relocation. There was additional discussion about the need for specifics; will be provided at the time another relocation effort is requested and related analysis/site work is done. • Appreciated the information on river flow and noted that most citizens do not understand the number of diversions that occur or the importance of storage. He plans to ask more questions related to this during the upcoming NISP conversations to help build more understanding around this. • Asked about the Summitview Ready Mix site being proposed in the County. Although this is within the City’s Growth Management Area, staff has limited say in the project. We have been involved in the project review and have submitted comments. Mayor Troxell: • Mentioned the railroad crossings from Pitkin going south have gates and asked why the train horns still blow the same as they do downtown. Staff is asked to follow up on this. An upcoming meeting with Senator Gardner was noted; there may be a way for Fort Collins to get an exemption to help with this issue. • Asked if Council would be considering resolutions for any of the ballot issues moving forward in November. He asked specifically about Issues 97, 108, 153 and 167. The City’s Legislative Review Committee is meeting on September 17. More information will follow. Meeting adjourned at 9:50 am.