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HomeMy WebLinkAboutMinutes - Read Before Packet - 8/14/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes August 13, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: August 13, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, and City Clerk Delynn Coldiron met on Monday, August 13, and the following summarizes the discussions that began at 7:35 a.m. August 14 Work Session The August 14 agenda was reviewed. • Sign Code Update – There was discussion about the extent of the changes that are proposed. New code sections on restoring existing historic signs, standards for new technologies and digital billboards were mentioned as key changes. Staff is asked to provide Council with a copy of the previous memo provided on this item if it provides additional detail. • 2019/20 Recommended Budget – There was general discussion about this item. Staff is asked to provide information on: o How allocations between the various outcome areas are decided. o The breakdown of the 5% increase included for Light and Power. o A list of what would be funded if Light & Power rates were raised by an additional .7%. o The items included on the stop doing list and related costs. o Recommendations around funding for park design and maintenance; increases? o The amount of revenue contingency included in the budget. o When the Council Finance Committee will see information on GERP contributions. • 2019/20 Budget Strategic Issues – There was discussion about tying this item directly back to the budget; need to see the connections. What are the impacts as funding increases/decreases for various items? There is a need for more transparency here. There was also discussion about how the Community Dashboard is tied to budget and strategic issues and the need for more connectedness/transparency. This should be a context for discussion and decision-making. Leadership Planning Team Meeting August 13, 2018 Page 2 of 6 August 21 Regular Meeting The August 21 agenda was reviewed. • Lincoln Center Seat Replacement – There was discussion about this item covering more than seat replacement. This allocation is actually for exit lighting. Staff is asked to update Council materials to ensure this is clear. • Model Rocketry – It was noted that this item would enable model rocketry activities in City parks through a permit process. • Code Amendments to Chapter 12, Article X – Staff is asked to revise the definition to include a reference to fugitive dust. • Adequate Public Facilities – There was general discussion about this item and what it accomplishes. It was noted that it reconciles and consolidates the review process, as well as provides additional flexibility for interpretation. • Lease for the Sherwood Street Property – There was general discussion about this item and a clarification made that the occupants are responsible for property maintenance and repair. • Right-of-Way for Suniga Road – It was noted that all issues have been resolved. • Hughes Stadium Annexation – There was discussion about earlier CSU annexations and how those relate to CSU’s main campus. The City and CSU are considering a possible IGA establishing future agreements regarding development on and off of campus. • Town of Timnath IGA – It was noted that this item pertains to the $2M that Timnath will be providing as part of its involvement in the I-25/Prospect Interchange improvements. Staff is asked to clarify this in the agenda item title. • Game Day Transportation – It was noted that this item improves upon last year’s processes ensuring that CSU has an opportunity to approve additional transportation expenses if they rise above what is initially agreed upon. • Red Mountain Open Space – It was noted that this item will likely be pulled from the Consent Agenda. There is a question on why the City should participate in this item if the County intends to purchase it anyway. An overall policy on land acquisition is needed. • Oil and Gas – It was noted that staff’s recommendation differs from the boards and commissions who provided feedback on this item. No changes are being suggested to staff’s recommendation. • Broadband – Staff is asked to provide an update on marketing efforts. Could be included as part of the upcoming work session. Leadership Planning Team Meeting August 13, 2018 Page 3 of 6 Six Month Calendar October 2 • Mennonite Locker Appeal – Staff received a request to move this item to October 16. This is the last day the appeal can be heard. October 9 was given as an alternative. Staff will follow up. November 20 • Drake/College Urban Renewal Plan added to the calendar. • Staff Report: Income Qualified Assistance Program added to the calendar. • Staff Report: 20 Year Anniversary Sprinkler Audit Program added to the calendar. It was mentioned that staff should consider doing this as a proclamation, in lieu of a staff report, and having a small celebration for this. December 11 • Regional Wasteshed Project Update added to the calendar. Urban Renewal Authority The August 24 meeting agenda and 12-month calendar were reviewed. City Clerk Coldiron: • Mentioned that the Clerk’s office worked with Fred Kirsch on his Petition for a Charter Amendment. She noted that he planned to start collecting signatures at New West Fest. Deputy City Manager Mihelich: • Noted a meeting he had with the Mail Creek HOA about the pending creek erosion control improvements. They were happy with the proposed design but hesitant about the interpretive signage and stream access. Staff plans to present the concepts to the entire neighborhood as a next step. • Provided an update on the prairie dog issue. Staff met with the Prairie Dog Coalition along with Mayor Pro Tem Horak and Councilmember Cunniff. The meeting went well. Approximately 300 remaining prairie dogs at the Old Town North property can be relocated to the Cathy Fromme Natural Area. Additional work will continue to identify other areas that could accommodate relocation, including the possibility of using select portions of Soapstone or Meadow Springs. • Noted that staff met with the Chamber on the 100% Renewable Resolution. The Chamber’s main concerns are with reliability, cost and affordability. Staff’s goal is to bring one resolution to Council that all sides support. Leadership Planning Team Meeting August 13, 2018 Page 4 of 6 • Mentioned that the City received a grant from the American Planning Association for the Healthy Impact Project. Staff will be coordinating efforts with the Larimer County Health Department. The goal is to incorporate health, wellness and equity policies into the comprehensive planning process. It was suggested that staff work with Mary Ontiveros from CSU on these efforts as well. • Noted that staff is having conversations with a company named SKOOT regarding options that may be available for providing scooters throughout the community. There was discussion around the need for a policy and code changes related to this. There was agreement that docking should be a key element in any proposal that moves forward. Staff is asked to research other communities to find out how they are addressing these issues and to move forward with developing a policy and potential code changes. City Manager Atteberry: • Noted the Larimer County Behavioral Health Policy Council that is being proposed by the County. It was suggested that a regional meeting be scheduled with all involved jurisdictions to have more dialog. It was also suggested that this be a facilitated conversation. • Noted he is working on a response to a resident regarding the ongoing issues that are occurring in his neighborhood. There was discussion about chronic problem properties that exist in the community and the barriers that exist for addressing them. There was also discussion about the need for more definition around what constitutes a business and what types of related activities should be allowed within a neighborhood before regulation occurs. It was suggested that a team be established to look at this issue more closely. • Provided a heads up that he has been working with the Superintendent of the Poudre School District on ideas for an Innovation Center. The school district has received some funding for this and is exploring potential collaborative opportunities. • Mentioned he had a good conversation with the City Manager of Eugene, OR. Town Gown activities and homelessness issues were items discussed. • Noted the City sponsored its first Baldrige sharing day. There were approximately 40 businesses from throughout the country who visited. The day was filled with good, rich discussion. Feedback from the event will be provided once received. The City is required to do a similar sharing day in 2019. • Noted Lew Gaiter’s article in the paper and asked whether Council would be interested in doing something special. It was suggested that the Mayor present a proclamation at the upcoming open house being held from 1-3 p.m. on August 15 at the Larimer County Commissioner’s hearing room. Leadership Planning Team Meeting August 13, 2018 Page 5 of 6 • Noted his thanks to the various teams and individuals who were involved in New West Fest; the event was well done. He appreciated the coordination between service areas and the increased Police presence. The Downtown shined! Mayor Pro Tem Horak: • Requested information on what the City plans to fund if the transportation tax passes. Staff is asked to provide a memo. • Commented on the site visit to Martin Marietta and asked if this is still needed. Staff is asked to follow up, including contacting stakeholders. • Provided comments related to the City Manager’s monthly report. He also asked about the more comprehensive fireworks debrief that is prepared annually. City Manager Atteberry confirmed that it would be sent to Council shortly. • Asked for some changes to the Natural Areas Quarterly Land Conservation Report. Staff will follow up. • Suggested that any time Council adopts an item, i.e., the Strategic Plan, the initial letter should come from the Mayor and the City Manager. • Noted that he, the Mayor and staff had an excellent meeting with the Federal Department of Transportation (DOT) representatives. They were able to gain additional understanding around the train noise issue and noted that Fort Collins may be a unique case that could result in a waiver. MAX and BRT were also discussed. Several programs and funding opportunities were noted that staff should follow up on. Mayor Troxell provided additional information about the Loveland meeting that followed. The DOT employees plan to review our items further and will report back. Mayor Troxell: • Attended the City Picnic; nice event. Mayor Pro Tem Horak also attended. • Attended a Chamber Business After Hours event at the stadium; it was also a good event. • Attended the opening of the Union on Plum; the facilities are amazing! • Provided his congrats to staff on the City’s recognition from HUD on the Healthy Homes program. • Attended a Small Business Association Advocacy meeting where people were exploring barriers to small business. Leadership Planning Team Meeting August 13, 2018 Page 6 of 6 • Participated in Neighborhood Night Out and thought things went well. He noted that numbers were down and asked staff to rethink and possibly repurpose/refocus the event. It was suggested that staff meet with neighborhood leaders to explore this and ask about how things can be improved or changed. • Asked about whether the City was ready for the influx of students, related activities, upcoming CSU games, etc. City Manager Atteberry stated that the City is ready. This year’s Community Welcome event is scheduled for Wednesday, August 22. A no-tolerance approach to party noise (writing tickets vs. warnings) was also discussed and is planned. The increased presence from Police Services throughout the community was also noted; this is appreciated. • Noted the County Commissioners have delayed their decision on the Thornton pipeline to give them time to look at alternatives. They are looking for feedback from the City. We should frame and pursue best outcomes. Meeting adjourned at 10:27 am.