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HomeMy WebLinkAboutMinutes - Mail Packet - 8/14/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - August 6, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: August 6, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, Deputy City Manager Jeff Mihelich, Deputy City Attorney John Duval, Senior Assistant City Manager Kelly DiMartino, and City Clerk Delynn Coldiron met on Monday, August 6, and the following summarizes the discussions that began at 7:34 a.m. Six Month Calendar August 7 • Neighborhood Night Out – There was discussion about two long-standing events that are occurring but are not included on the list of events provided; Oak Street (Gina Janett) and City Park. Staff is asked to follow up on this and to ensure Councilmembers get a list and map of all events occurring throughout the community. August 14 • The order of Work Session items was discussed. The Sign Code Update will be first, followed by Review of BFO Assumptions and Major Themes of the 2019/20 Budget and then Strategy Map Results Review. It was noted that proposed items that could be funded should the November state transportation tax pass should be covered as part of the assumptions discussion. August 21 • Hughes Stadium Annexation Initiation added to the calendar. There was brief discussion about the zoning that is proposed for the site and whether there will be land dedicated to open space. Staff is asked to follow up. • CSU Game Day Operations Intergovernmental Agreement added to the calendar. There was a question about whether Greeley buses would be used again. Staff is asked to follow up. • Broadband – There was brief discussion on the proposed executive session. September 4 • Sanctuary on the Green Annexation Initiation added to the calendar. Leadership Planning Team Meeting August 6, 2018 Page 2 of 5 September 11 • Northern Integrated Supply Project (NISP) Comments added to the calendar. It was noted that final comments are now due on October 4. A joint meeting between the Land Conservation Stewardship Board, Natural Resources Advisory Board, Water Board and Energy Board is planned for August 22 to discuss this item, as well as the Meadow Springs easement for the renewable project transmission line. NISP final comments will be considered by Council at its October 2 meeting. September 25 • H25 Pre-Application Hearing – There was discussion about meeting timing. Thirty minutes will be planned for each: presentation, public comment and discussion. October 2 • Hughes Stadium Annexation and Zoning added to the calendar. • Lockers at Mennonite Church Appeal added to the calendar. It was noted that impacts on the neighborhood and safety are the major concerns for appellants related to the lockers. City Clerk’s staff is asked to work with the appellants to ensure they understand appeal guidelines, speaking time limits, etc. • NISP was added to the calendar. This is to consider a Resolution directing the City Manager to submit City comments regarding the project. October 23 • Homelessness Update – It was noted that the focus of this item will be on the program and operational items. November 6 • 2019 Utility Rates added to the calendar. November 27 • Meadow Springs Ranch Easement for the Roundhouse Renewable Energy Project added to the calendar. It was suggested that this item go to the Energy Board as well as the others that are scheduled. It was also noted that this item should be part of the joint board meeting scheduled for August 22. Assistant City Manager DiMartino: • Provided a brief update on FoCo Creates. She noted that public engagement is underway. Staff will be bringing this item to Council in October. • Asked about scheduling meetings in each Council district for Keep Fort Collins Great (KFCG). It was suggested that combined district meetings be held; the Downtown library and the Harmony Leadership Planning Team Meeting August 6, 2018 Page 3 of 5 library were mentioned as possible venues. Ms. DiMartino mentioned that a resource guide and related handouts will be prepared for Councilmembers to use at listening sessions or other times they are meeting with constituents. Staff will move forward with scheduling. Deputy City Manager Mihelich: • Noted that a Request for Proposal is set to go out for the Kechter Road land bank parcel to see if there are any developers who are interested in pursuing an affordable housing project. • Provided an update on the problem property at 2017 Huntington Circle. There was discussion about ensuring that senior leaders and Councilmembers are aware of problem properties within the community and the need for a more systematic approach to this. The need for additional collaboration between departments was also mentioned. • Noted a meeting he had last week related to the Roundhouse Renewable Energy Project. There was good discussion around the easement, the transmission corridor, habitat fragmentation and overall impacts. Habitat studies are being reviewed. • Noted that he and the Mayor Pro Tem visited with neighborhood residents and advocates concerned about the prairie dogs; the meeting went well. He also visited the construction site; there are still many prairie dogs left. The Cathy Fromme Natural Area has been identified as an area that could receive relocated prairie dogs. Efforts are underway to identify additional City lands that might be available in the future. • Noted a meeting he had with the Mail Creek HOA about the pending creek erosion control improvements. They were happy with the proposed design but hesitant about the interpretive signage and stream access. Staff plans to present the concepts to the entire neighborhood as a next step. • Noted that staff is hosting a sharing day for Baldrige on Thursday; 40 participants are expected. Mayor Pro Tem Horak: • Asked about the new bike lanes on Mulberry and the posts that have been installed. Staff is asked to provide information on why these are placed in some locations but not others (no posts were installed with the new bike lanes on Shields and Taft Hill). What is standard? • Noted that near Sheldon Lake along Mulberry there are tree roots that exist within the new bike lane that are creating a hazard. Staff is asked to follow up on this item immediately and consider a detour in this area until the item is addressed. • Noted the information from the URA on the process for hiring a new attorney is good. Staff is asked to meet with new boardmembers about packet information and to address any questions. Leadership Planning Team Meeting August 6, 2018 Page 4 of 5 • Thanked staff for trimming the median landscaping along North College to fix sight issues. • Asked about the Global Village request. Staff is considering the information provided and will respond. There was discussion about looking at all of the City’s museums in a more holistic way. There was also discussion about Cultural Services’ current focus and efforts as well as funding. Broader discussions about these and related items are anticipated once the new Director has been hired. • Was glad to see information coming forward on the Bicycle Stop Bill. Staff intends to bring a recommendation to Council soon. • Noted the Healthy Homes Award Ceremony scheduled for August 8 from 10 am to 11 am. The Mayor offered his congratulations. • Appreciated the information on potential changes to fugitive dust regulations. The item will move forward on the Council Consent Agenda. • Appreciated the information provided on the Income Qualified Assistance Program and Time-of- Day Rates; the resources are helpful. It was noted that staff would be providing one-stop coordination for these items. • Noted the information provided for board and commission periodic reviews. There was some question about board and commission goals and objectives and whether these were aligned with Council, as well as scope of responsibilities. Staff is considering implementation of a more detailed annual review with the staff liaison, council liaison and chair from each board at the beginning of the year to discuss these items and provide additional direction. • Noted the information he received regarding the Fortitude race; it was informative. • Provided a project status update for the North Front Range MPO area as well as I-25 Coalition information. The information is attached. • Provided an article from www.nytimes.com entitled “The $3 Billion Plan to Turn Hoover Dam Into a Giant Battery”. The article is attached. It was suggested that staff research storage; hydro pump storage, battery storage and ice storage were mentioned. Staff is asked to work with PRPA and the Northern Water District on this item. • Provided an article from Solar Today entitled “Hawaii: Ahead of the Curve in the Evolution of Energy Systems”. The article is attached. • Provided an article on autonomous vehicles from John Hopkins Magazine entitled “In the Driver’s Seat”. The article is attached. Leadership Planning Team Meeting August 6, 2018 Page 5 of 5 • Noted that the improvements along I-25 at Crossroads Boulevard are scheduled to be completed on Thursday. He also noted that an overall contract is being developed that covers all work from Region 7 up to Wellington; this will help facilitate efforts. • Noted a Poudre Fire Authority event on Wednesday from 5 pm to 9 pm. All Councilmembers were invited. • Noted the City Employee Picnic on Thursday from 4 pm to 7 pm. Mayor Troxell: • Asked about the residential wall at the property at Remington and Prospect and whether there was a requirement on finish; is it required to be more than concrete? Staff is asked to follow up. • Noted that Department of Transportation representatives will be here this week. There was discussion about scheduling the I-25 item first, then railroad. It was noted that staff should be sure to include information about train noise as part of the railroad item. • Thanked staff for the work done in getting the Strategic Plan finalized. He noted that the Plan ties to the Leadership System, is consistent and self-reinforcing. • Participated in the Veterans Charity Ride; nice event. • Attended the Pianos Around Town event and thanked all involved, including the Bohemian Foundation and the Downtown Development Authority. The event marked 100 pianos placed around town. • Attended the 100-year anniversary event for the Rotary Club. He noted that current members have raised $1M for a new Century Fund that will be used to expand their programming. He offered his congratulations. Meeting adjourned at 9:28 am.