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HomeMy WebLinkAboutMinutes - Read Before Packet - 7/24/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes July 23, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: July 23, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Senior Assistant City Manager Kelly DiMartino, and City Clerk Delynn Coldiron met on Monday, July 23, and the following summarizes the discussions that began at 7:34 a.m. July 24 Special Meeting and Work Session The July 24 agendas were reviewed. • Executive Session on Collective Bargaining – The purpose of the proposed executive session was discussed. • Sign Code Updates – There was a question about whether the entire ordinance is new. Staff is asked to provide clarification. If the entire ordinance is not new, staff is asked to provide a red- lined version. Staff is also asked to follow up on a couple of items: o Yum Yum restaurant has a flashing sign with multiple colors. o New red and white building at Front Range Village has a digital wall that rotates colors every five seconds. Is this allowed? Six Month Calendar August 14 • Northern Integrated Supply Project (NISP) – Discussed adding this item. NISP comments are due September 4 so this would ensure a work session and regular meeting (August 21 or August 28 (adjourned)) prior. Staff is asked to move one of the other scheduled items to accommodate. Leadership Planning Team Meeting July 23, 2018 Page 2 of 5 August 21 • Oil and Gas Buffers – Land Use Code amendment added to the calendar. • Election Code Amendments added to the calendar. September 4 • Staff Report: Recognition for Chris Donegon for his work with Hurricane Irma added to the calendar. September 18 • Staff Report: Bike to Work Day added to the calendar. October 16 • Need to move the scheduled staff report and reserve agenda for Consent items only due to the Work Session that follows. October 30 • Park Refresh – There was discussion about location and timing for the new train in City Park, as well as location and cost for the new courts. There may be some delays as some of the details get worked out. • Affordable Housing Incentives added to the calendar (moved from November 13). November 13 • 2019 Fee Update added to the calendar. • City Plan Scenarios added to the calendar. There was discussion about the public outreach that has been done to date. There was also conversation about our current design and project standards and associated ongoing maintenance costs; need to determine if the standard is at the right level. It was suggested that the City’s Executive Lead Team have a conversation about this. There was a related conversation about budget and the need to look at things the City should stop doing or to identify places where reductions should/could occur. It was noted that this will be a key component in the Keep Fort Collins Great conversation. City Clerk Coldiron: • Asked about whether Council was interested in having Staff Report materials as part of their packets. These do not need to be included in packets, but should have a pdf accessible on the Agenda page. Staff report video segments will be posted on the City’s YouTube channel. Leadership Planning Team Meeting July 23, 2018 Page 3 of 5 • Reported that the Colorado Municipal Clerk’s Association just finished its yearly Institute; Christine Macrina finished her third year and graduated and Aimee Jensen taught a class on liquor licensing. • Noted that a local citizen plans to circulate a petition for a Charter amendment that would increase Council and Mayor compensation equal to the Area Median Income ($57,831.00 per year in 2016), plus the same benefits afforded to City full-time employees. He hopes to get this on the April 2019 ballot. Senior Assistant City Manager DiMartino: • Noted there will be a Consent item on August 21 for an appropriation to fund improvements/maintenance to the Lincoln Center. The 2018 budget includes $375K to replace performance hall seats. There is a need to replace the aisle lights as well which requires an additional $70K appropriation. Staff is asked to follow up with the Council Finance Committee to give them a heads up. • Provided a follow up on the request from skateboarder Nick Kullin. Although City policy does not allow for staff to promote his event through social media channels, he was advised to invite City Council to any kickoff event that he has planned. He was also provided with various resources to assist him with the PTSD and related items he mentioned at Council. • Provided an update on the Short-Term Rental process. The deadline for short-term rental license applicants who have been denied licenses to appeal the decision or discontinue their rental is coming up next week. Compliance checks will start soon and enforcement efforts will follow. • Provided an update on the cost share for the Gallegos project. Staff is asked to consider developing a formal policy related to when and how cost sharing occurs. Deputy City Manager Mihelich: • Provided an update on the minor amendment decision for the locker project at Mennonite Fellowship. The Planning & Zoning Board approved the project with the condition that a security camera be installed. There was a question about the two board members who recused themselves and why; concerns were noted. • Confirmed that Summit Stone is redeveloping the Choice House property. He noted that staff is helping current residents find alternative housing. Leadership Planning Team Meeting July 23, 2018 Page 4 of 5 • Reported that the Regional Wasteshed Master Plan has moved in a new direction. The Commission wants more time to review landfill options and to have more conversation with the haulers. A full evaluation is now underway. It was noted that governance is another item being addressed. A citizen has provided Mayor Pro Tem Horak with several suggestions related to this. Staff is asked to review and consider these items. • Noted that Faith Family Hospitality has completed its development review process. The Development Agreement has been approved and a lease/purchase agreement is moving forward. This item will be on Council’s Consent Agenda on August 21. Staff is asked to provide neighbors with a courtesy notice giving a timeline and more information about the project. City Manager Atteberry: • Noted he was able to follow up on the incident reported by a citizen about a man who was cut and bleeding on Transfort. Mountain Crest did not release anyone from the hospital that day and confirmed that they would never release anyone with cuts. Police received a call later in the afternoon about a man who had cut his forehead and was bloody. It could be it was this person who was riding the bus. The citizen who reported the issue will receive a follow up response. • Noted that the Racial Equity Training from National League of Cities will be offered to a group of up to 30 elected officials from around the region, as well as the City’s Executive Leadership Team. It is anticipated the training will occur in the Fall. Staff will schedule with Fort Collins Council and then invite others. Mayor Pro Tem Horak: • Noted landscaping on North College near Big O Tires and Ever Open Café causing line of sight issues. Staff is asked to follow up. • Noted the update on Halligan was very well done; the cost table is good and the information is easy to understand. • Noted he would like to see more information on next steps and a timeline for transit reciprocity. City Manager Atteberry was encouraged to reach out to the surrounding communities to discuss. Information was provided on the new Transit Director, Drew Brooks and on Dean Klingner moving to Interim Planning, Development & Transportation Deputy Director. The Mayor noted that Mr. Klingner did an outstanding job in his interim role as Transfort Director. • Noted the memo from the Parks and Recreation Board about budget and asked about some of the information provided. It was noted that boards and commissions are asked to weigh in on offers; it was suggested that in the future the focus should be at a higher level. Leadership Planning Team Meeting July 23, 2018 Page 5 of 5 Mayor Troxell: • Went to a neighborhood block party on Buckeye Street. He noted that residents have held this event for 39 years! Staff is asked to look at streamlining the process for these types of events; take a more concierge-type approach. There should be a standard policy with a one-stop approach to coordinate the various items that need to occur. • Attended a Northern Colorado Regional Airport meeting last week where one of the items discussed was a development project that proposed encroaching into airport space. A memo is being written that will be signed by the Mayor regarding this issue. • Noted a new cbd place that has opened in Old Town. Staff is asked to provide information about how this fits into the City’s Marijuana and Zoning laws. • Asked about what is going into the old Sports Authority building at Front Range Village. Staff is asked to follow up. • Attended a Drone Joint Advisory Meeting last week where they discussed flat deck parking structures, among other things. Meeting adjourned at 9:41 a.m.