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HomeMy WebLinkAboutMinutes - Read Before Packet - 7/3/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes July 3, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: July 3, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Senior Assistant City Manager Kelly DiMartino, and City Clerk Delynn Coldiron met on Monday, July 3, and the following summarizes the discussions that began at 7:34 a.m. July 3 Meeting The July 3 agenda was reviewed. • Staff Report: Railroad Project – there was discussion about a related activity: o A cottonwood tree at the NW corner of Mulberry and Mason will be removed concurrently with this project. Six Month Calendar July 10 • Broadband Billing System Appropriation – Added to the calendar. Staff is asked to develop FAQs for this item that speak to: o The company chosen for the project and should include information about their track record and response times. o Cost of the system and what is covered. o Best practices for billing systems/Broadband; should include what Longmont and other municipalities are doing for Broadband (speak to best practices). It was noted that this information should be posted on the project website as well. Leadership Planning Team Meeting July 3, 2018 Page 2 of 5 August 14 • Review of BFO Assumptions – Staff, as part of the presentation/discussion, is asked to provide information on the allocations given to the various outcome areas for current and past BFO efforts. The information should be presented as both a percentage and absolute value. As well, there was discussion on FTEs that have been added over the years. During the presentation, staff is asked to report on how programs are evaluated to ensure they are doing what was expected and if they should continue. September 4 • Water’s Edge Metro District – added to the calendar. Staff is asked to take this item to the Council Finance Committee prior to September 4. September 18 • Stormwater Criteria Manual – moved to unscheduled. Staff is asked to provide Council with an update on this item and to identify whether there are any areas that are ready and can move forward. October 16 • 2019-20 Budget #3 – Staff is asked to add a description. November 27 • Yearly Evaluations for City Manager, City Attorney and Chief Judge – a resolution is needed to make this change but could be done in time to move year end reviews. Staff will follow up with all involved to determine if there is interest in moving forward. July 9 - Urban Renewal Authority The July 9 regular agenda for the URA was reviewed. • Finance Committee – it was noted that the new URA Board should determine who all of the Financial Committee representatives should be versus just adding one. • Add item asking for URA work session. Potential areas of discussion: o Governance  Need for a Technical Advisory Committee?  Agenda planning and prioritization  Timing of agenda materials 12-Month – Urban Renewal Authority Calendar • The new calendar was discussed. The following items were noted: o All board members and their contact information should be added to the calendar. o The City’s strategic plan objectives should be removed. Leadership Planning Team Meeting July 3, 2018 Page 3 of 5 o The calendar should be emailed to all participating entities. Staff is asked to follow up with each new board member to determine who, at their agency, the calendar should be sent to. Other Discussion Items: Sr. Assistant City Manager DiMartino: • Noted the memo that was provided on total compensation for collective bargaining efforts. There was brief discussion. Deputy City Manager Mihelich: • Noted some survey work being done related to large special events. Nextdoor is being used to gather citizen comments now; additional tools will be used in the future. Comments have generally been very positive except for times when multiple big events occur concurrently. The information will be compiled and provided to Council. • Provided information on a utility analysis done for the CSU Foothills Campus. He noted the analysis was prepared in collaboration with staff from CSU. The analysis will be sent to Council for review. • Stated that he will be meeting with the Fort Collins Sustainability Group regarding 100% renewable efforts. RTO, storage and scaling were discussed. Cost/rate drivers were noted. Staff is asked to schedule a round table for local CEOs of large energy consumers to ensure clarification on rates, revenues, intermittency, capacity and similar items gets disseminated. Staff is also asked to move forward with a related resolution this fall. An update on this item will be provided in two weeks. City Attorney Daggett: • Noted they are working on some amendments for the appeals code. City Manager Atteberry: • Noted that tomorrow is the 3-year anniversary of Steve Roy’s death. He will be reaching out to Ms. Roy. • Noted a Local Legislative Affairs Committee (LLAC) meeting that staff attended where one of the discussion items related to signs, billboards and related codes. The LLAC was very support of staff and of modernizing related codes. Leadership Planning Team Meeting July 3, 2018 Page 4 of 5 • Noted an issue with one of the marijuana grows in town. Ms. Coldiron provided additional details. • Noted that Police Services is averaging 29 transient calls/day. This prompted conversation around current efforts to deal with this issue and the perception by some community members that little is being done. Related budget offers and reallocation of resources was also discussed. The messaging around Fireworks was mentioned as an example of an effective and informative campaign. Staff was encouraged to find a similar way to get messaging out about the efforts that are occurring with transient issues. • Noted some challenges that have occurred with pickle ball participants. Ms. DiMartino provided additional detail. • Noted that the potential charrette on Thornton efforts will occur sometime after the July 9 County Commissioner meeting. • Noted that former Deputy Chief Cory Christiansen, now the Chief of Police in Steamboat, was recognized in an editorial recently about the positive changes that have occurred during his tenure. Mayor Pro Tem Horak: • Noted that he would like to get a resolution to the Energy, Environment & Natural Resources (EENR) Committee that focuses on aquatic versus wetlands. Staff is asked to have a strategic conversation about this and related timing questions. • Noted that the Poudre Valley Fire Protection District is exploring a ballot measure to “de- Gallagherize” property taxes at the November election. This will be a coordinated effort with other fire districts across Colorado. • Noted there are markings on the bike trail both east and west of College Avenue that are not coming off. East College markings go from Timberline to the river crossing. They may have been related to a previous run/event. Staff is asked to investigate and report back. Staff is also asked to report on when and how we allow people to mark up the trails. • Noted there is a construction sign at the corner of Linden and Jefferson that has fallen over. Staff is asked to get this corrected. • Noted an article that was in the Wall Street Journal about the Future of Cities. He stated it contains a lot of good information about current efforts and he encouraged people to read it. It will be forwarded to Council. Leadership Planning Team Meeting July 3, 2018 Page 5 of 5 Mayor Wade Troxell: • Noted concerns with the patching job done on Shields Street by Xcel Energy. Staff is asked to clarify whether there will be a complete repaving after the work is done. • Noted the Pi Kappa Phi Foundation event he attended. There was more integration this year with recreation which was good. He mentioned that in future years this would be an ideal event for CityGives where community members and other entities would be willing to provide funding. • Noted the memo in last Thursday’s packet regarding the immigration resolution. Based on the change of direction of the Trump Administration, the item has been resolved; no resolution is planned. • Asked about the status of Entertainment Districts. City Manager Atteberry and Ms. Coldiron provided additional detail. • Noted the Broadband Connexion launch was well done; lots of excitement. He added it was good to see so many interested citizens in attendance. • Noted the Ann Azari Lounge event was well done; he received many great comments. The meeting adjourned at 9:51 a.m.