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HomeMy WebLinkAboutMinutes - Mail Packet - 7/3/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting - Minutes From June 25, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: June 25, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak (by phone), City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Senior Assistant City Manager Kelly DiMartino, and City Clerk Delynn Coldiron met on Monday, June 25, and the following summarizes the discussions that began at 7:01 a.m. July 3 Meeting The July 3 agenda was reviewed. • Wireless Telecommunication Facility at 620 W. Horsetooth Road – there was brief discussion about this project. Six Month Calendar August 7 • Broadband Appropriation – there was discussion about potentially adding a Council meeting to the week of August 6 to consider an appropriation to fund the Broadband billing system since the meeting on August 7 is cancelled for Neighborhood Night Out. Staff is asked to further explore existing dates including July 24, July 31 and August 14. August 14 • City Comments on Northern Integrated Supply Project (NISP) – It was noted that this date is tentative. The release date for the Environmental Impact Statement is currently unknown. City Manager Atteberry has requested an extension to the review period due to this. August 21 • Policy updates for Reviewing Proposed Service Plans for Title 32 Metro Districts – added to the calendar. Leadership Planning Team Meeting June 25, 2018 Page 2 of 4 September 4 • Montava Metro District – added to the calendar. • Waterfield Metro District – added to the calendar. September 25 • Affordable Housing Incentives – added to the calendar (moved from August 28). October 9 • 2019-20 Budget #2 – added to the calendar (moved from September 25). October 16 • 2019-20 Budget #3 – added to the calendar. This will be a work session item discussed after the regular meeting. October 23 • Outdoor Residential Burning – there was discussion about moving this to December to allow for additional public outreach. Staff is asked to move forward with this date (October 23) to provide Council with an update. • Park Refresh – will be added to the calendar. Public outreach prior to the session was encouraged. Staff will provide additional information, including a proposed schedule, in an upcoming Thursday packet memo. November 6 • 2019 Electric Rate Ordinance – staff is asked to provide a Thursday packet memo that provides an explanation on how this proposed increase aligns with or differs from the recently-approved increase that will go into effect in October; what are the drivers for the increase (PRPA pass through? Capital projects? CAP activities?). The information should include how staff is actively working with low-income citizens to reduce rates, current progress, benchmarks, etc. November 20 • URA Plan Area at Drake/College – potential public hearing on this item. There was discussion about the need for a 6-month planning calendar for the URA. It was noted that staff is working on this. November 27 • Yearly Evaluations for City Manager, City Attorney and Chief Judge – there was discussion about potentially moving these to mid-January and mid-July. Staff is asked to follow up with all involved to make sure these dates work. Leadership Planning Team Meeting June 25, 2018 Page 3 of 4 December 4 • Collective Bargaining Agreement – added to the calendar. Ms. DiMartino provided a brief update on current activity. The 100% renewable resolution was briefly discussed. Staff intends to bring this forward during the 3rd Quarter as part of the Light & Power Action Plan. PRPA will be involved. Staff is asked to provide a Thursday packet memo providing additional information on this item, including a proposed timeline. Staff is also asked to reach out to key stakeholders to inform them of efforts. Other Discussion Items: City Manager Atteberry: • Mentioned current conversations that are occurring related to the Thornton pipeline project. The County hearing on this item is scheduled for July 9. It was suggested that City staff should be present at that hearing. More information is expected to follow. • Noted that the National Institute of Standards and Technology (NIST) leadership team will be here on Tuesday evening and Wednesday to learn more about Baldrige. Elevations Credit Union will be participating. • Reviewed the draft agenda items for the upcoming URA meeting. It was noted that the URA Board will need to talk about legal representation and fiduciary responsibility. • Noted an issue reported to him by a resident where an HOA cited him for changing his oil in a City parking space. He stated that it is illegal to do this according to the City’s Traffic Code. It was noted that there is a business on Ash Street that washes cars and changes oil in the street routinely. Staff is asked to follow up. City Attorney Daggett: • Noted she obtained a lot of useful information from the Colorado Municipal League conference and will be following up on some of the items with Council and staff. She noted a recent case that had been decided on Internet Sales Tax. Staff is asked to provide information on what the financial implications would be for Fort Collins if we were to start receiving sales tax on internet purchases. Mayor Pro Tem Horak: • Asked about the status of the local resolution on immigration in light of the recent Trump Administration changes related to this issue. Staff is asked to prepare a memo on the changes that occurred as well as a recommendation on moving forward. Leadership Planning Team Meeting June 25, 2018 Page 4 of 4 • Noted he went to a Transportation Committee Meeting to talk about I-25 (final solution) to request that this item be included as part of the Tier 1 projects. Doing so would help ensure it was completed in the next 20 years if the related sales tax passes. He will report back once he hears something. • Noted the memo received on the storm assessment and asked about the City’s plans for storm water improvements. It was noted that staff continues to follow the existing Capital Plan and makes improvements as dollars become available. There was also discussion on whether bonds were an option to move things forward. Staff is exploring this and other alternatives. Mayor Wade Troxell: • Noted the memo on Homeless/Transient calls and asked about the requirements for disposing of marijuana waste. Staff is asked to provide information on this, as well as specifics on the trespass case at 1501 N. College Avenue – did the retailer abide by all requirements? The meeting adjourned at 8:32 a.m.