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HomeMy WebLinkAboutMinutes - Read Before Packet - 6/19/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes June 18, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: June 18, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, City Attorney Carrie Daggett, Senior Assistant City Manager Kelly DiMartino, and City Clerk Delynn Coldiron met on Monday, June 18, and the following summarizes the discussions that began at 7:36 a.m. June 19 Meeting The June 19 agenda was reviewed. • Election Code Changes – it was noted that the termination deadline for committees was changed to 70 days after an election to align with previous changes to 7-day increments. • Home Efficiency Loan and On-Bill Financing Programs – there was discussion about City Gives and staff efforts to build/manage relationships with contributors to the City. There was also discussion about current Bloomberg grants and on how these are being coordinated, tracked, etc. • Riverside Bridge – staff is asked to provide a read-before memo describing any changes that will occur to the trail due to bridge construction. Will the path be straightened or widened? • Oil and Gas – it was noted that this item is coming forward to approach our land use in a way that maximizes the setback. Staff’s presentation should provide this context. Six Month Calendar July 3 – • Planned Unit Development (PUD) Overlay Zone Land Use Code Changes – added to the calendar. • Staff Report: North College Railroad Project – added to the calendar. Leadership Planning Team Meeting June 18, 2018 Page 2 of 4 July 9 • URA meeting – added to the calendar. July 17 • Process and Framework for Boards and Commissions – added to the calendar. July 24 • Keep Fort Collins Great (KFCG) 2020 – added to the calendar (moved from July 10). August 14 • Northern Integrated Supply Project (NISP) – added to the calendar (moved from July 24). Staff is asked to confirm the release date of the final EIS. August 21 • Staff Report: Transitional Sentencing Program – added to the calendar (moved from July 3). September 4 • NISP Comments – added to the calendar. September 18 • Stormwater Criteria Manual – added to the calendar (moved from August 21). • Larimer County Behavioral Health Plan – added to the calendar. The 100% renewable resolution was briefly discussed. Staff is asked to provide an update on the status and to get this item scheduled on the six-month calendar. If not ready to schedule, it should be added to Unscheduled Items. Other Discussion Items: Senior Assistant City Manager DiMartino: • Provided an update on City Park refresh efforts. There was discussion about the need to have a conversation about the definition of refresh and about the character of community parks. Having a charrette for City Park was also encouraged. A memo providing a summary from the two neighborhood meetings held on this item, as well as next steps, will be included in Thursday packets. • Mentioned that the Land Conservation Stewardship Board met and heard their annual prairie dog management update. They did not take any action or recommend changes to the current policy. Leadership Planning Team Meeting June 18, 2018 Page 3 of 4 • Provided a heads up about a potential change coming to the email retention policy. The proposal is to keep emails for 2 years versus 90 days. There was discussion about the reasons why this is necessary, as well as about the issues that resulted in the current policy limit of 90 days. Staff will continue to work out the details and report. City Manager Atteberry: • Noted that Rebecca Everette has been chosen as the new Development Review Manager. • Noted that staff is prepared to move forward on the National League of Cities Race Equity Leadership Training. There was discussion about the City sponsoring the event and inviting others to attend. Having two sessions was discussed; one for staff and one for regional elected officials. Staff is asked to look at the costs for having two sessions and report. Efforts to schedule should move forward. • Noted there is a Broadband event scheduled on Thursday, June 28th from 5:30-7:30 at the Lincoln Center. He encouraged Councilmembers to attend. Mayor Pro Tem Horak: • Noted changes needed to the City Manager’s Monthly Report. Staff is asked to follow up. • Noted his concern about the upward trend of homeless incidents. There was discussion about safety and related issues. Staff is asked to provide a response on how this can be addressed. • Noted he received some feedback from a citizen participating on one of the BFO teams about the use of the words “pilots” and “demonstrations”. Electric buses were given as an example; they have been around for some time. Any offers that describe a “pilot” or “demonstration” should explain why they are a pilot or demonstration. • Asked about whether the City has a plan for a non-fossil fuel fleet? Staff is asked to report on related efforts, timelines, etc. • Asked about how energy that is contributed to PRPA by participating utilities gets counted. Do the 11 MW of solar energy get included in our totals for clean energy? Staff is asked to follow up. • Noted the memo on Communities of Trust and asked about all of the items that were included. Staff is asked to report on a proposed implementation plan, timelines, resources required, etc. • Noted the memo comparing prairie dog policies between Fort Collins and Longmont did not include a recommendation from staff on whether they were interested in making any changes based on this research. Staff is asked to follow up. Leadership Planning Team Meeting June 18, 2018 Page 4 of 4 • Attended a celebration at Soft Gold Park. The event was sponsored by Kaiser Permanente and included a street fair and free vegetable stand. Natural Areas staff was also there. It was well attended and a good event. Mayor Wade Troxell: • Attended the City’s xeriscape event. • Noted he has learned about a new proposal for a privately-run landfill that has been offered to the County. There was discussion about how best to provide feedback to the County on this proposal. Staff will draft a letter for the Mayor and Councilmember Cunniff, as the City’s representative on the Regional Wasteshed Committee, to sign. The letter will be forwarded to the County with both the County Commissioners and City Council copied. • Visited Makerspace on Duck Drive. They have done a great job with equipment, laser cutters and other items. Staff was asked to include them in conversations about the Innovation Center in the SE part of town. • Noted that he has been hearing more about Lime and their program to provide scooters to communities. There was discussion about PACE and its requirement to connect to infrastructure to keep things orderly. Any solution, such as Lime, should have similar requirements. Staff is asked to research this and provide a report to Council. • Attended the Colorado Capitol Conference. He mentioned that this is an impressive program. • Noted the train noise study and asked about next steps. Staff is asked to follow up. • Noted the Xcel work being done on Shields Street and the patching that has occurred. He asked if the patching was temporary, stating that it was not very well done. Staff is asked to provide a response as to when Shields Street will be resurfaced and whether Xcel has any responsibility for contributing to the cost. City Manager Atteberry invited John Stokes to join the group and there was discussion about the Thornton project. The meeting adjourned at 10:01 a.m.