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HomeMy WebLinkAboutMinutes - Read Before Packet - 5/8/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - May 7, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: May 7, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Senior Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Delynn Coldiron met on Monday, May 7, and the following summarizes the discussions that began at 10:01 a.m. May 8 Adjourned Meeting and Work Session The May 8 agenda was reviewed. • Northern Integrated Supply Project needs to be noted under Other Business as the purpose for the executive session. A tentative item should also be added for May 29 on the six-month planning calendar for this topic. • Climate Action Plan and 100% Renewable Electricity Update – There was discussion about the goals that have been identified and their impact on reducing carbon emissions. Staff should be prepared to speak to whether meeting some of the short-term goals listed takes away from other long-term goals that have a larger impact; focus should be on items that provide the best results for the dollars spent. Staff is asked to provide an overall timeline of the items planned. Integration and distributed energy were also mentioned. Staff is asked to do a more deliberate analysis of these items and provide information back to Council. Staff is also asked to provide information on what needs to occur for 100% renewal energy to be realized. • Local Solar Goals, Policies and Business Models – Staff should be prepared to provide additional context for overall solar efforts and how this item relates to the previous topic (Climate Action Plan and 100% Renewal Electricity). There was some discussion about whether having big solar (Rawhide) is better; no information on alternatives was provided. Staff is asked to provide Council with updates on related programs to assist them in their preparation for PRPA Board meetings; a PRPA strategy was also requested. Leadership Planning Team Meeting May 7, 2018 Page 2 of 4 May 15 Regular Meeting: The May 15 agenda was reviewed. • Oakridge Crossing Affordable Housing Project – Staff is asked to provide more context in the Agenda Item Summary about the Community Capital Improvement Program fund; how much money is in the fund? How much has been expended? • West Nile – Staff is asked to reach out to interested parties to ensure they know about the proposed changes and the Council meeting. The Technical Advisory Committee and citizens who have contacted us noting their concerns were mentioned as those who should be included. The importance of having proponents on all sides of the issue was noted. • Downtown Development Authority Line of Credit – This item has been moved to the Consent Calendar. Six Month Calendar May 29 – • Tentative item for the Northern Integrated Supply Project has been added. June 5 – • Oil and Gas Land Use Code Updates – It was noted that the Planning & Zoning Board has some concerns over staff’s recommendation related to setbacks. Staff is asked to provide a summary of the issue in a Thursday packet. October 23 – • Outdoor Residential Burning was rescheduled to this date (from November 27). November 13 – • Yearly evaluations need to be rescheduled. Other Discussion Items: Senior Assistant City Manager DiMartino noted: • The new branding for the Gardens on Spring Creek. She explained that the City has administratively granted permission to cultural facilities to use stand-alone logos in conjunction with the City’s. She noted both are always required to appear and confirmed that this is monitored. Leadership Planning Team Meeting May 7, 2018 Page 3 of 4 Deputy City Manager Mihelich noted: • Staff is in the process of setting up a resident meeting for Mail Creek. • Staff responded to the citizen request regarding missing items from the Sign Code. • The Youth Advisory Board is planning to do a community chalkboard at the mall. The intent is to promote free speech and expression. Mall Facilities staff will be monitoring. They plan to unveil the chalkboard at an event on June 3 from 1:00 p.m. to 3:00 p.m. and have invited Council to come. They are also seeking permission for a bulletin on FCTV and a press release. There was some discussion about whether this was a part of their work plan and concern expressed about boards and commissions acting independently of Council. The City Manager was asked to follow up with the Council liaison for this board to see if there are concerns. City Manager Atteberry noted: • The upcoming joint meeting with Loveland, Larimer County and Fort Collins and asked for potential agenda items. Updates on wasteshed, Broadband, county-local roads, revenue and the behavioral and mental health facility were mentioned. • Police Services employees selected Interim Chief Jones as their Employee of the Month. There was discussion on what a great job the Interim Chief is doing; well deserved. • An upcoming CML regional training forum for elected officials in Windsor on May 24 from 8:30 a.m. – 10:00 a.m. where Sam Mamet will be leading a discussion on important municipal issues. The invitation will be forwarded to Council. • The memo on bike patrol efforts; results have been good. Assistant Chief Cronin’s efforts to keep Council informed are appreciated. • The City recently received two awards at the Places for Bikes Awards Ceremony; Safest Bicycling City and the top award for the Highest Rated Bicycling City in the Nation. Staff is asked to provide information on the criteria/evaluation used if available. • The Coloradoan has submitted a CORA request on sexual harassment training and claims. They have made the same request to Loveland, Larimer County and PFA. Mayor Pro Tem Horak noted: • He would like additional information on what’s occurring with the prairie dog issue. It was noted that Staff has been in contact with Gayle Miller and had a good conversation. Staff is asked to provide Council with a historic overview of the review process associated with prairie dog policies. Leadership Planning Team Meeting May 7, 2018 Page 4 of 4 • As the legislative seasons closes, it would be good to review the City’s legislative process and the Legislative Review Committee to determine how things are working, what is effective, what is not, etc. This may be something for the new Council to address. • He appreciated the information provided on the Urban Renewal Authority and encouraged all Councilmembers to come to the morning session to help build relationships with the new members. • His concern that the Housing Catalyst funding request did not go to the Council Finance Committee. He noted that on items with short timeframes, a special meeting should be considered. Staff will also request more notice from the Housing Catalyst on future items. • He appreciated getting the information on the Occupancy Study; this was helpful. • The short-term rental enforcement that is underway. Staff is asked to provide information on the number of illegal dwelling units and unclosed building permits that have been identified. • He wanted to make sure to have balanced representation on the Broadband Arts in Public Places stakeholder group to ensure all viewpoints are represented. Related, staff is asked to provide information about the process for appointing stakeholder groups. • The attachment for the Murphy Center update item was not included. Staff will follow up. • The need for a broader view and for more context for the Boards & Commission Public Participation Report. Specifically, who applies for vacancies and the need to reach people who did not apply to a board or commission. It was noted that this information will be shared and further discussed as part of an upcoming Futures Committee meeting. Mayor Troxell noted: • A box and cable at the rear of his property being used by someone else. He determined that this was a Comcast cable that was unburied and running through a space in the fence. Staff will follow up and evaluate this situation and Comcast’s obligations under its franchise agreement. There was also discussion about spools that are being left by cable companies that are hanging above-ground on poles and the safety hazards these create. It was noted that staff should identify these hazards as they see them to get them resolved as quickly as possible. • A question about whether Larimer County had provided any input on the proposed Mulberry Annexation. City Manager Atteberry noted that County Staff will be part of the planning and impact analysis process. The meeting adjourned at 12:03 p.m.