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HomeMy WebLinkAboutMinutes - Read Before Packet - 4/24/2018 - Memorandum From Rita Knoll Re: Leadership Planning Team Minutes - April 23, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: April 23, 2018 TO: Mayor and Councilmembers FROM: Rita Knoll, Chief Deputy City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell (by phone), Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Senior Assistant City Manager Kelly DiMartino, Senior Assistant City Attorney Judy Schmidt, Senior Assistant City Attorney Ingrid Decker, and Chief Deputy City Clerk Rita Knoll met on Monday, April 23, and the following summarizes the discussions that began at 7:31 a.m. April 24 Adjourned Meeting and Work Session The April 24 agenda was reviewed. • Adjourned Meeting: Items Relating to Broadband Appropriations – Branding for the project will be unveiled in a few weeks. It was noted that the Mayor and City Manager met with the chair of the Cultural Resources Board to discuss the art in public places component of the Broadband project. • Work Session: Historic Preservation Code and Review Process – There are over 100 proposed amendments to the Code/process with a focus on simplification. • Work Session: Compatibility and Character Code Update – This item deals with implementation of the Old Town Plan. • Work Session: Proposed Changes to the Adequate Public Facilities Ordinance and Process – Staff was commended for the flow charts included in the materials. It was noted that the proposed changes allow for more creativity. May 1 Regular Meeting The May 1 draft agenda was reviewed. • Income Qualified Assistance Program – Staff was asked to provide a memo addressing a plan for creating a centralized place for low-income citizens to learn about available programs and to submit one application for qualification purposes. Leadership Planning Team Meeting April 23, 2018 Page 2 of 4 • Safe Routes to Schools – Staff should make sure the agenda materials provide good context regarding this year’s overall plan and program priorities. • City Code Changes Relating to the Urban Renewal Authority/Appointment of Andy Smith – Information will be included in the agenda materials for all applicants for the position on the Board of Directors. • Initiation of East Gateway Annexation – This annexation is a major component in closing the loop on the East Mulberry enclave. Following this annexation, one final annexation of railroad property will be needed to close the enclave. Staff has scheduled two public outreach meetings (April 25 at La Quinta Inn; April 26 at the Elks Lodge; both from 6:00-8:30 pm) to address what annexation means for the residents of the corridor. Staff is asked to provide Council with the presentation materials, notes taken at the meeting, and any follow-up information provided to attendees/residents. • Poudre River Whitewater Park – Language in the Ordinance addresses the pedestrian bridge and requirement for private funding. Six Month Calendar June 19 – • It was decided to hold a regular meeting on June 19, limited to consent agenda or time sensitive items only. The oath of office ceremony for the new Police Chief will take place at this meeting. Following the regular meeting, Council will go into work session to discuss affordable housing incentives and the Metropolitan Districts Policy. July 24 – • Art in Public Places Program Review was added to the work session. Staff will provide a memo outlining the outreach process surrounding consideration of this item. It was suggested that art should be more integral to the capital project, and public/private partnerships should be included as a funding mechanism. • City Comments on NISP – Staff is asked to meet with the Mayor prior to the work session regarding next steps. Unscheduled Items – • Phase II Poudre River Flows Plan IGA – Staff is asked to update Council when any movement occurs on this item. Mayor Troxell left the meeting at this point (8:21 a.m.). Leadership Planning Team Meeting April 23, 2018 Page 3 of 4 Other Discussion Items Senior Assistant City Manager DiMartino noted: • Staff is shifting focus on short-term rentals from licensing to enforcement. Staff will provide an update to Council, including how the appeal process works and the options available to the appeal hearing officer. Deputy City Manager Mihelich noted: • The BNSF Railroad is planning a complete replacement of the crossing on North College. This will require a full four-day closure this summer. In conjunction with the Railroad’s work, the City will complete road improvements in this area (grind, overlay, and striping). Dates have not yet been announced by BNSF, but staff is working on a detour plan in anticipation. Staff is asked to meet with Councilmembers to provide information on the project. • The URA workshop on May 11 has been split into two segments. The morning session will focus on URA 101, and is optional for Council. The second session, from noon-3:00, will focus on onboarding and designed to include Council and the new members of the Board. Two separate invitations will be sent. Staff is asked to research the URA governance structure used by other jurisdictions because the statute does not address the issue. City Manager Atteberry noted: • Staff will provide a memo in Thursday’s packet regarding additional funding for the Murphy Center to provide additional lockers and other services. Because this would be an ongoing funding request, staff is recommending this funding be addressed in a Budgeting for Outcomes offer for 2019/2020 (one-time funding) and that the Murphy Center look for funding partners. No funding is being recommended in 2018. • American Furniture has applied to the County for two 60-foot freestanding signs. The County standard is 18 feet. The City will organize a response to this request and will schedule Council testimony at the variance hearing. Mayor Pro Tem Horak noted: • The memo on the Halligan Project was well done. He requested that any memos on this topic going to boards and commissions be provided to Council at the same time. • The memo on the Poudre River Instream Flow Plan was appreciated. Staff is asked to provide the memo in Word format so that the information can be used in Councilmember communications relating to river flows. Leadership Planning Team Meeting April 23, 2018 Page 4 of 4 • Staff is asked to provide information on how the City facilitates groups interested in river clean- up events. • Staff is asked to provide, in a SAR, how trash and recycle receptacles quantities are determined in mobile home parks (it is determined by the trash hauler). • Staff is asked to provide information on the Dial-a-Ride qualification process: How long does it take to notify applicants, is the response time being tracked, what is the response time goal, how does it compare to other jurisdictions? The meeting adjourned at 9:20 a.m.