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HomeMy WebLinkAboutMinutes - Read Before Packet - 4/17/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - April 16, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: April 16, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Sr. Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Delynn Coldiron met on Monday, April 16, and the following summarizes the discussions that began at 7:36 a.m. April 17 Regular Meeting The April 17 meeting agenda was reviewed. • The new procedures for persons wishing to display presentation materials during Council meetings were discussed. The Mayor will highlight these changes as part of his introduction for citizen comments. • Income Qualified Assistance Program – A number of questions have been received on the expected notification process. Staff will be prepared to answer these questions. • 2601 S. College Avenue Appeal Findings Resolution – Item is being moved to discussion. • Staff Report: Youth Advisory Board – The Mayor met with Youth Advisory Board members on Friday. Staff continues to work with them to refine and prepare for the presentation. • East Prospect Road Improvements – A read-before memo will be provided giving additional information on related history and process. • Broadband – Item is being removed from the April 17 Agenda and being added to the April 24 Work Session to allow for further discussion and ordinance changes. The new ordinances are expected to be considered at an adjourned Council meeting following the Work Session. Staff should be prepared to provide a timeline and more information on future finance and policy discussions as part of the Work Session. The revised ordinances should include defeasance of the Electric Utility Taxable Revenues Bonds Series 2010B and appropriations for only those items required to keep things moving forward. Staff is also asked to provide information on Leadership Planning Team Meeting April 16, 2018 Page 2 of 5 Longmont’s process and related requirements for Art in Public Places and provide comparison information to what is required under the current Fort Collins’ policy. • Poudre River Whitewater Park – The Land Conservation Stewardship Board voted 5-2 to approve all of the additional optional improvements. A memo was received from the Natural Resources Advisory Board; staff is asked to prepare a response and include in Council’s Read- Before packet. Six Month Calendar April 24 – • Adequate Public Facilities – Item was rescheduled to May 8. • Broadband – Item was added to the agenda for the purpose of providing a timeline and more information on future finance and policy discussions. • Broadband - Adjourned Council meeting added to discuss revised ordinances. May 8 – • Occupancy Study (U+2) – Item was canceled since there was not enough information to provide an update. A committee has been formed and the study is underway. Staff is asked to ensure that the new ASCSU board is updated and included. May 15 – • Nuisance Violations – Item was moved to June 5 to allow for additional public outreach. June 12 – • Mid-Year Evaluations of City Manager, City Attorney and Chief Judge – Item has been rescheduled to Monday, June 11 to enable interested parties to attend the Colorado Capital Conference. June 26 – • National League of Cities (NLC) Summer Conference occurs this week. Multiple Councilmembers are expected to be participating at the conference. There was discussion about moving the items scheduled for June 26 to June 19. Staff is working on polling Council regarding availability. • Poudre Fire Authority Annual Review – Item was moved to July 10 to accommodate the NLC Conference. July 3 – • Staff Report: Update on Alternative Sentencing Project – Item added to calendar. July 10 – • Poudre Fire Authority Annual Review – Item added to calendar (rescheduled from June 26). Leadership Planning Team Meeting April 16, 2018 Page 3 of 5 Other Discussion Items City Clerk Coldiron noted: • The Symphony plans to the Council meeting on April 17 to talk about upcoming events and play some music as part of citizen participation. • City Clerk staff made a trip to Estes Park during its recent election to view the new tabulation equipment and signature verification activities. Senior Assistant City Manager DiMartino noted: • The application for the Bloomberg Art Project is due this week. It includes a letter from the Mayor which is drafted and ready for signature. Deputy City Manager Mihelich noted: • A citizen is inquiring about changing the Charter to increase Council pay. • Staff has been having conversations with Northern Water regarding the NISP project. Staff was encouraged to reach out and meet the new director. • He received an email from a citizen regarding concerns about the Landmark Preservation Commission and related processes such as eligibility determination. There was discussion around eligibility determination criteria and the need to amend criteria and code. Relying on a survey to help was also discussed. Staff is researching other communities to see what they are doing in this regard. This item will be addressed in more detail as part of the upcoming Work Session scheduled for April 24. City Attorney Daggett noted: • Jill Hueser has been selected as a part-time prosecutor for Municipal Court. Her credentials were discussed; she has a lot of great experience. It was noted that she is also an assistant judge for Greeley. City Manager Atteberry noted: • He met with Chief Swoboda who is in town for a couple of days; he is excited about relocating to Fort Collins. There was additional discussion about the Chief transition and the official swearing- in ceremony that will occur at Council. • He received a call from the Loveland Chamber asking if Fort Collins is interested in pledging $30,000 for the I-25 Business Alliance. There was support for doing this. City Manager Atteberry will reach out to the Fort Collins Chamber and route the request through them. It was suggested that a budget offer be submitted for the 2019 and 2020 contributions. Leadership Planning Team Meeting April 16, 2018 Page 4 of 5 • He received a request from a group who is interested in finding new ways to get flow augmentations for the Poudre River. There were questions on where this item is headed and a need for a more practical explanation on what these efforts are trying to accomplish and next steps. It was suggested that John Stokes and City legal staff prepare a response. A public memo was requested for a Thursday packet. • A group for water literate leaders has requested a $10,000 contribution from Fort Collins, Greeley and Loveland to keep their efforts going. Community Foundations is the convener. It was suggested that staff reach out to David Roy for further conversation. It was also noted that the group would benefit from a more specific focus and added participation from public officials and City staff. • A staff report on alternative sentencing efforts has been scheduled. Dedicated jail space will be one of the topics covered. Staff is asked to provide a memo to Council on this ahead of the staff report. • He was aware that the memo in Thursday’s packet on the billboard at Mulberry did not answer the question on whether this item had been communicated to Council. Staff is asked to follow up on this and provide the additional information that was requested. • The Police Awards Ceremony was excellent; it was well done, meaningful, and efficient. Incorporating the Mayor into the process was appreciated. Mayor Pro Tem Horak noted: • Eric Sutherland came to a recent listening session and talked about his concerns over the Electric Enterprise Board. There was discussion about potential code changes that could occur to add clarity. Staff is asked to follow up with Mr. Sutherland on this topic and to provide Council with an update and recommendation on moving forward. • The National League of Cities fall conference is in California; he would like the City to present on train horns, quiet zones and Performance Excellence (Baldrige). • He appreciated the update on the Library neighborhood meeting. Staff is asked to ensure that the information gets sent to neighborhood participants. • He appreciated the information on the East Mulberry Annexation. The article in last Sunday’s Coloradoan was discussed. • There was good information provided in the Longmont Oil and Gas Overview. A budget offer for City efforts related to oil and gas is expected. • The Council Finance item on the Murphy Center Expansion was confusing. There was discussion about how much support the City should provide and whether there were additional funding Leadership Planning Team Meeting April 16, 2018 Page 5 of 5 partners. It was noted that staff could research additional funding partners; however, this will require more time. • Many improvements had been made to the City Manager’s Report. There was discussion about some additional changes that would be helpful. • He had a citizen ask him about online stakeholder surveys. There was discussion about the need for disclaimers to be provided. • He attended a Regional Air Quality meeting where they presented on Transport and Chemistry Modeling in the Colorado Northern Front Range Metropolitan Area; it was excellent. Staff is asked to provide the meeting materials to Council and appropriate staff. It was suggested that staff arrange for a Community Forum where this could be presented. He also provided staff with information on Wildfire-Influenced Ozone Exceptional Events that he asked be distributed. The referenced documents can also be accessed at: http://raqc.org/april-2018-board-meeting/. Mayor Troxell noted: • He met with a resident regarding West Nile and the need to understand, beyond jurisdictional boundaries, vector borne issues. He added that two counties in California have come together to work on West Nile issues and are doing good things. Staff is asked to follow up on this. • He met with the new manager for Residence Inn and Courtyard Inn who had talked with a Police Officer about what the City does to support families of officers who are killed. She was told that the City does nothing to support families in this case. Staff is asked to follow up on this and ensure that staff is informed. • He visited Xfinity and talked to them about their basic service. The lowest service he was quoted was $39.99; however, this did include internet. It was mentioned that the lowest service they provide is $19.99 but this is for cable only. Staff is asked to follow up to ensure they have the required signage on pricing and to find out more about their basic package and income qualified rate. • He attended an event in Boulder where Ginger and Baker was recognized; it was nice. The meeting adjourned at 9:59 a.m.