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HomeMy WebLinkAboutMinutes - Read Before Packet - 3/27/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - March 26, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: March 26, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Sr. Assistant City Manager Kelly DiMartino, Deputy City Attorney John Duval, and City Clerk Delynn Coldiron met on Monday, March 26, and the following summarizes the discussions that began at 7:30 a.m. March 27 Work Session The March 27 meeting agenda was reviewed. • West Nile Virus – There was brief discussion on whether staff’s recommendation is the same as it has been in previous years. It was noted that the recommendation has changed slightly. • Sign Code Updates – While setting the context for this item, staff should address the questions and misinformation that has been circulating and mention that feedback is being collected; no solutions are being recommended. There was also a question about whether a zoning approach for billboards will be utilized; this was unclear in the agenda materials. Staff should be prepared to address this. • 2019/2020 Budgeting for Outcomes Consideration Items – While setting the context for this item, staff should describe how the discussion will be approached; 5-minute staff presentation, followed by discussion. There was discussion on project estimation. Staff should be prepared to speak to the number of projects that have come in under conceptual estimates and what will be done to improve in that area. It was noted that Platte River Power Authority has recently implemented a more rigorous capital planning/estimating process as well as a related policy. Staff is asked to research this. April 3 Regular Meeting The April 3 draft meeting agenda was reviewed. • Horsetooth Road Improvement Project – Staff is asked to ensure that Councilmember Martinez is provided with specifics on what is occurring with the project and related timeframes. Leadership Planning Team Meeting March 26, 2018 Page 2 of 4 • Cyber Security and System Enhancements for Utilities Customer Information System – There was discussion about whether an independent review had been done on this project. An independent review was done and ongoing monitoring continues. Other City cyber security prevention efforts were discussed. • Peak Notification Pilot Project – Staff is asked to provide Council with information on whether there is coordination with Platte River Power Authority on this item. How does this fit into distributed energy overall? • Demand Response Services – Staff is asked to include information on how we are working with Platte River Power Authority on this item. Six Month Calendar 1. April 17 • Youth Advisory Board staff report – added to the calendar. The staff report for FC Lean will be moved to June 5. 2. May 15 – • Nuisance Violation code change – added to the calendar. 3. May 22 – • City Park Refresh – removed from the calendar. 4. June 5 - • FC Lean staff report – added to the calendar (moved from April 17). • Homeless Camp Clean-Up staff report – added to the calendar. 5. July 17 – • Design Compatibility and Character Land Use and Historic Preservation Code changes – added to calendar (moved from June 5). 6. Unscheduled Items – Staff is asked to ensure this list is complete. Other Discussion Items City Clerk Coldiron noted: • Staff is ready to move forward with scheduling interviews for the Mayor’s appointment to the new Urban Renewal Authority Board; she asked for clarification on the Councilmembers who would be participating. Mayor Pro Tem Horak recommended that the Mayor and Councilmember Stephens participate. Leadership Planning Team Meeting March 26, 2018 Page 3 of 4 • She received confirmation that the Larimer County Joint Regional Meeting will be held on April 4 as planned. Senior Assistant City Manager DiMartino noted: • A resolution is being prepared for the IBA designation of City-owned properties along the Poudre River and will be scheduled in May as requested by the resident who submitted the idea. • There was some question on whether the City Park Refresh should be a work session item; after discussion, it was decided it should be removed. Mayor Pro Tem Horak noted his interest in having an area for miniature golf. City Manager Atteberry noted: • Efforts continue to go well with the Police Chief recruitment process. • He and Deputy City Manager Mihelich met with a citizen on site to view issues occurring in his neighborhood due to unscreened trash containers. In this case, there is an older multi-family property that was grandfathered in and not required to build trash enclosures when the code changed to require this. Staff is asked to review the current nuisance code and bring forward recommendations that would help resolve this issue. • He received information from a citizen regarding issues occurring at the Library. He intends to meet with Library staff this week. • He received information from Mayor Pro Tem Horak relaying a citizen’s concern about CSU bus service. There are citizens who are not students who ride bus routes to the CSU student center and then access the MAX by utilizing the bus on campus (the Horn). There are increasing concerns because there is no on-campus bus service on Sundays to accommodate this. Staff is asked to provide a budget offer to help with this; coordination with CSU on this item was requested. • The gun violence protest that occurred over the weekend and related requests received for the City to do more at a local level to prevent this. Staff is asked to provide Council with information on what the State is doing in this regard, as well as what other cities are doing. • The City of Denver is working on an Olympics bid. There was discussion about whether the Fort Collins area should be included for consideration. Staff will reach out to Visit Fort Collins regarding this. Leadership Planning Team Meeting March 26, 2018 Page 4 of 4 Mayor Pro Tem Horak noted: • He attended a conference about transportation. A key takeaway from the two-day event was to ensure that street plans are all-encompassing; street plan, bike plan, pedestrian plan should be included together. Staff is asked to respond to how we ensure all our plans are being incorporated. Other items mentioned, included: o Low income rates on transit. Staff is asked to provide information on whether Transfort includes a rate option for low-income riders. The concept of having a one-stop shop for low income users for all City services was mentioned. o Seattle has done some excellent things to increase ridership. It was suggested that staff find out more about what they are doing. o Sommerville, MA has an effective methodology for bike counts. Staff is encouraged to look at this. o Other municipalities are exploring curb pricing and usage for things such as parking, freight loading/unloading, Uber, etc. They are looking at the curb as an asset that can be allocated. It was mentioned that this kind of thinking is related to City as a Platform discussions and should be explored further. Mayor Pro Tem Horak commented on the following items from the March 22 packet: • Memo on the Urban Renewal Authority – prompted a lot of discussion around upcoming changes. Coordination with County staff, governance issues, code changes, meeting locations and the upcoming training session were discussed. Staff is asked to make sure that a draft agenda goes out to all participating new board members to ensure they have a chance to provide feedback. It was suggested that the Executive Director of Special Districts also get a copy. • Memo on Nuisance Code Changes – supported moving forward with this. • Memo on Managing Transportation Network Companies in Old Town – supported this. • City Plan Update – appreciated the information. There was discussion about under- represented populations. Staff is asked to consider how we know when people are no longer under-represented and how it is measured. The meeting ended at 9:46 a.m.