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HomeMy WebLinkAboutMinutes - Read Before Packet - 2/27/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - February 26, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: February 26, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Sr. Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Delynn Coldiron met on Monday, February 26, and the following summarizes the discussions that began at 7:37 a.m. February 27 Adjourned Meeting and Work Session The February 27 meeting agenda was reviewed. Poudre River Whitewater Park – There was brief discussion on staff’s recommendation and sources of funding. Staff should be prepared to articulate the benefits to the storm water system if this funding source is utilized. March 6 Regular Meeting The March 6 meeting agenda was reviewed. Marjorie J. McTaggart Donation – There was discussion about how these contributions are managed and how they related to City Fund efforts. Staff is asked to provide a memo describing the current process, as well as any coming changes and related timelines. Staff is also asked to provide a list of contributions/donations made in 2016 and 2017 and how they were managed. Temporary Judges – Staff is asked to make sure that the name of the selected judge(s) has been added to the agenda materials prior to publication. Halligan – It was noted that the March 6 meeting would be a good time to hold an Executive Session on this item if one is necessary. Six Month Calendar 1. March 20 – • URA Meeting added to consider Whitewater Park funding. 2. May 1 – • IGA between City and DDA – Added to calendar. The IGA would govern the use of a line of credit. Leadership Planning Team Meeting February 26, 2018 Page 2 of 4 3. May 15 – • Employee Recognition Week – Added to calendar. 4. May 22 • City Park Refresh – Added to calendar. Other Discussion Items City Clerk Coldiron noted: • Her thanks for those who helped make it possible for four youth advisory board members to attend the National League of Cities conference. Assistant City Manager DiMartino noted: • The Technical Advisory Committee completed its work on the West Nile Virus. LPT requested that a work session be scheduled with Council to review the information, as well as staff’s recommendations. Staff is asked to provide a summary memo to Council prior to the work session. Deputy City Manager Mihelich noted: • Council will be getting a packet of information for Saturday’s strategic planning session on Tuesday evening. Additional copies will be available at the meeting on Saturday. • Staff is recommending a small change to the City’s nuisance code that eliminates the requirement for providing notice for violations. A corresponding department policy is being created to ensure there are clear guidelines on when an employee should write a ticket as a first step versus provide notice. This will increase staff’s ability to readily address chronic problem properties throughout the community. Staff is asked to provide Council with a memo on this item within the next couple of weeks. • A team has been created to focus on Smart Cities efforts. The team will define smart city, research best practices, inventory current smart city initiatives, and develop a governance approach. It is likely that Council will see a BFO offer for a smart city strategic plan roadmap. City Manager Darin Atteberry noted: • Anheuser Bush has ordered 20 Tesla trucks and have started discussions on the need for industrial charging stations. • There will be a regional north county meeting on April 5. Proposed topics include the future of solid waste, transit, I-25 north and broadband efforts. • He received a memo from a citizen regarding potential hazards at the Hughes Stadium site. The information will be forwarded to Tony Frank for consideration. Leadership Planning Team Meeting February 26, 2018 Page 3 of 4 • Some changes to Council rules are being considered, including: o recording at Council meetings o implementing a process for slides/videos that will be shown o enabling the City Manager to pull consent agenda items Staff will begin work on the changes and scheduling will be discussed at the next Leadership Planning Team meeting. • Thornton pipeline efforts. Staff is asked to prepare a brief memo that describes Thornton’s potential corridor for the proposed pipeline, including a map of the area. • He met with a resident who was unhappy with the boards and commission recruitment process. She had applied to the Planning & Zoning Board and was not given any indication that incumbents were reapplying. Staff is asked to review this process and forward any recommended changes. • He met with the new Director of the Library who is seeking assistance from the City related to transient behaviors. Staff will follow up and report back. • Staff may come back to Council for additional discussion on the metro districts policy. Prior to scheduling, staff is asked to prepare information on the changes that are being recommended, why the changes are necessary, and the guidelines/criteria that would be incorporated. City Attorney Daggett noted: • After further discussing the idea of a voluntary pre-hearing conference for applicants/appellants, staff intends to increase communication efforts to assist with coordination in advance of appeals through written means. The goal is to coordinate regarding the mechanics of the hearing process ahead of the hearing to help streamline the hearing and decrease delays. Mayor Pro Tem Horak noted: • He met with Councilmember Martinez, City staff and a concerned citizen regarding the City’s sign code. He noted that the upcoming work session on this item will focus on the process the City will be using to make the changes versus the recommended changes. The meeting was productive. • There needs to be more explanation with the 7 outcome areas on the Community Dashboard. Staff is asked to provide information on the formula/methodology used to produce the overall color rating. Staff is also asked to make this explanation more transparent on the website. Staff should also consider ways to engage Council more directly in discussions about Community Dashboard results, particularly around areas of concern and what is being done to address the issues. Staff reports might be one venue for this. • There is a tree at Washington and Magnolia that needs some attention. Staff is asked to find a creative solution for this issue without removing the tree. A SAR is currently being processed. Leadership Planning Team Meeting February 26, 2018 Page 4 of 4 • He met with a citizen regarding the sidewalk on Prospect near his property. The citizen states that cars are driving up over the sidewalk to get to the new turn lane near the Taco Bell. He is hoping some kind of obstruction can be placed to prevent people from doing this. He also spoke with the citizen regarding the Lyman Ho Report and asked about the delay from when the City received the report to when it was made publicly available. Staff is asked to provide a memo that describes this process and what occurred. Mayor Troxell and Mayor Pro Tem Horak commented on the following items from the February 22 packet: • The Murphy Center information is good. Mayor Pro Tem Horak appreciates having something he can give to citizens as they request this information. • Wood Burning study – Staff is asked to prepare a memo discussing what the $20K will be used for, and specifically the need for a survey. • Green House Homes – Assisted Living Facilities – Staff is asked to review the information that was provided in Thursday packets and determine whether this could be done in Fort Collins. Mayor Troxell noted: • He has seen some sidewalk graffiti (possibly utility locate markings) at the corner of Linden and Willow related to Confluence construction. He asked about how we can manage the aesthetics of these markings if they are needed and about who is responsible for clean-up. Staff is asked to go out and check the site. • He is hearing a lot of complaints about the condition of Horsetooth Road east of Zeigler. It was noted that this is in the County; staff will follow up. • The Climate Action Plan feedback session where individuals were paid. It was noted that food coupons might be preferable than paying cash if a similar event is done. The meeting ended at 10:00 a.m.