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HomeMy WebLinkAboutMinutes - Read Before Packet - 2/20/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - February 20, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: February 20, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell (by phone), Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry (by phone), Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Delynn Coldiron met on Tuesday, February 20, and the following summarizes the discussions that began at 7:00 a.m. February 20 Regular Meeting The February 20 meeting agenda was reviewed. Item #15: Regional Contribution for I-25 Improvements – There was brief discussion on IGA structure and funding. No staff follow up is required. Item #22: Landbank Program – There was a question on whether this item had been presented to the Commission on Disability. Staff should be prepared to speak to this at tonight’s meeting. Six Month Calendar 1. February 27 – • Whitewater Park Project – Brief discussion on the topics expected to be covered, including: a review of project costs to date, remaining costs, funding sources, unfunded items and ideas for filling funding gaps. 2. March 6 – • Opening Vehicle Connection – Andersonville/San Cristo– Additional notification is being sent to applicable neighborhoods. Staff plans to reach out to Councilmember Overbeck and parties who were in opposition to the vehicle connection during earlier efforts to ensure they are informed. 3. April 3 – • Staff Report – Horsetooth Foothills Land Conservation Project – It was suggested that GOCO be invited. 4. April 17 – • Staff Report – FC Lean – Staff is asked to prepare a summary report for Council prior to the presentation. Leadership Planning Team Meeting February 20, 2018 Page 2 of 4 5. March 6 – • Funding Improvements for I-25/Prospect Interchange – Added to calendar. 6. May 8 – • Occupancy Study – Staff is asked to ensure that feedback/viewpoints from ASCSU, CSU and the Board of Realtors be included in the staff report and that all are invited to attend the work session in case there are questions. 7. May 22 – • City Plan Update – Brief discussion on topics expected to be covered, including potential build- out scenarios. Other Discussion Items Assistant City Manager DiMartino noted: • Staff is working to incorporate best practices related to computer access in Council Chambers; video and camera use during meetings is also being reviewed. Staff will forward any new or revised policies to Council. It was suggested that staff incorporate a review of materials citizens plan to present. • Total costs related to the Fort Collins Railway and the proposed Lions Club graphics have been finalized. The information will be provided in Thursday’s packet. Deputy City Manager Mihelich noted: • Staff is reviewing application requirements for the City Livability Awards. The application deadline is March 9. • Staff received feedback from all local shelters on their security screening efforts. A summary memo will be included in Thursday’s packet. City Attorney Daggett noted: • She will be working with the City Clerk’s office to discuss options for a voluntary pre-hearing conference for applicants/appellants or other communication efforts to assist with coordination in advance of appeals. The goal is to coordinate regarding the mechanics of the hearing process ahead of the hearing to help streamline the hearing and decrease delays. City Manager Darin Atteberry noted: • Revised Baldrige brochures are available. They will be provided in today’s read-before packets. • The Toronto visit with Mr. LeBlanc on broadband efforts was beneficial. Mr. LeBlanc identified several things that are critical to these efforts, including: oversight strategies, board competencies, meeting frequency, information flow, board dynamics/relationships, risk governance and internal auditing. A written report will follow and be provided to Council. Leadership Planning Team Meeting February 20, 2018 Page 3 of 4 Mayor Pro Tem Horak noted: • Halligan efforts and asked about next steps. Staff has an upcoming meeting with the Corps and expects to receive additional detail on the feedback they provided on this project. Specific recommendations on next steps are expected to follow. • CSU staff may be interested in exploring potential annexation efforts with the City. Staff is asked to connect with CSU staff to begin discussions. Analysis on utility cost savings and renewables that could be provided will be components of these efforts. Workforce housing opportunities were also discussed. • City right-of-way that exists on Douglas Road. Staff is asked to provide a one-page memo to Council showing the map and City right-of-way in this area. • President Trump’s infrastructure criteria is being reviewed by City staff and others. He noted an upcoming meeting on February 28 with the MPO where feedback on criteria will be reviewed. Mayor Troxell and Mayor Pro Tem Horak commented on the following items from the February 15 packet: • Hughes Stadium demolition – staff is asked to reach out to CSU staff to talk about next steps in this process, to build understanding around processes, and to develop a timeline for related efforts. • Brewster Ranch – at the time this item comes to Council, staff is asked to provide additional context on the amount of money within the Natural Areas fund available to purchase properties, as well as the other purchase opportunities that exist. • Housing Catalyst – brief discussion on whether PILOTs are available to organizations such as Catholic Charities. PILOTs are not available to anyone other than housing authorities. • Housing First Report – ability to measure and track service utilization by homeless individuals is a great improvement. • Pedestrian Program Prioritization – list of projects is good. It was suggested that this be placed on the City’s website. • Blockchain – staff should continue to track this item to see if other municipalities start using this in a more concrete or robust way. Otherwise, no further action is necessary. • Eminent domain – staff should send the report to stakeholders in the community who have requested this. Mayor Troxell noted: • He attended a wasteshed policy committee meeting on Friday. A report will follow. He also stated that a memo is being developed that will provide information on various local governments and their policies related to wasteshed planning. This will be shared once it is available. Leadership Planning Team Meeting February 20, 2018 Page 4 of 4 • The ASCSU mixer with Council was beneficial. Staff is asked to schedule ongoing events for this purpose. • He met with the founders of Mad Wire. They are looking to expand their campus and have some challenges they need to work through. Staff is asked to provide follow up and ideas on how to work through the various concerns. Items of note included broadband, parking, transit, and space. • He visited the Panasonic Smart City Campus in Denver. As part of this he met with a company called Easy Mile that has an autonomous travel solution. The company is interested in doing some demonstrations. Staff is asked to follow up on this item to get more information. There was also discussion about getting this vendor in touch with the developer of Montava as this application might fit well with their plans. • He met with Next Century Cities in Washington D.C. to talk about broadband efforts and related barriers. A video stream of this meeting can be found at: https://livestream.com/internetsociety/ncclocal/videos/170290221. • He met with Xfinity staff about internet and broadband efforts. It was noted that as we start marketing broadband, there is a need to be clear about internet versus broadband. The meeting ended at 8:23 a.m.