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HomeMy WebLinkAboutMinutes - Read Before Packet - 2/13/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - February 12, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: February 12, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, and City Clerk Delynn Coldiron met on Monday, February 12, and the following summarizes the discussions that began at 7:37 a.m. February 13 Adjourned Meeting and Work Session The February 13 meeting agendas were reviewed. Item #1: Union on Elizabeth Appeal – staff is asked to add more standard language to appeal agenda item summary form to provide more process explanation. On a separate note, there was discussion about multi-family developments and related parking. It was noted that to avoid added costs charged by developments, residents are opting to park off-site, creating impacts to neighborhoods. Staff is asked to provide any data they have related to this and to look at the current policy and provide feedback on whether any changes are recommended. Work Session Item #1: Outdoor Residential Burning – there was brief discussion about the information included in the agenda item summary. Staff will be presenting a spectrum of options as part of this item. Work Session Item #2: City Plan Update – staff is asked to be prepared to talk about: • Equity – what is the definition and how is it measured? • Average job numbers versus housing units; trends over time. • Census data and rental households o Single people who live together; how are all accounted for? o Does the combined income of all who live at a residence get accounted for? February 20, 2018 Regular Meeting The February 20 draft meeting agenda was reviewed. • Eminent Domain – Suniga Road Improvements – Staff is asked to provide information on whether issues have been resolved. If not, item should be postponed to a later date. • Security Screening for Fort Collins Municipal Court – there was discussion about a change to the amount listed in the ordinance. (City Clerk’s note: The reduction is approximately $42,000; ordinance will be changed accordingly). Leadership Planning Team Meeting February 12, 2018 Page 2 of 5 • Regional Contribution to Larimer County for North I-25 Improvements – staff is asked to clarify why the City is remitting funds to Larimer County versus CDOT. What benefit is there for the City to do this? • Housing Catalyst PILOT Refund – staff is asked to provide information on whether we do the same thing for other low-income housing projects? Should we be providing this benefit to all? • Staff Report: City’s Prescription Drug Take-back Efforts – staff is asked to broaden the scope of this report and include information on similar efforts provided by Poudre Valley Hospital and UC Health, as well as an update on End Cap. Six Month Calendar 1. February 27 – • Johnson Drive Apartments Appeal moved from March 20. 2. March 3 – • Draft 2018 Strategic Plan – As part of this work session, staff is asked to add a 20-30 minute discussion item on Council process/procedures; Mayor Troxell and Mayor Pro Tem Horak will lead the conversation. 3. March 6 – • Vehicular Connection from Andersonville/San Cristo to Duff Drive – staff is asked to ensure a neighborhood meeting is done prior to bringing this forward to Council. Councilmember Overbeck should be notified and included as part of this. Item should be moved if outreach cannot occur prior to this meeting. • Oil and Gas Land Use Code – there was discussion about what is changing. Staff is asked to provide a more descriptive purpose statement that covers changes. 4. March 27 – • Sign Code Updates – There was some concern about murals and how they might be impacted by the Gilbert case. There was also discussion around the difference between a sign and art; the Coca-Cola Ghost Sign and the Washington’s stained-glass window were noted. Staff should be prepared to speak to these items at the work session. • 2018/2019 Budget Update – Item moved from February 27. 5. May 22 – • City Plan Update – Visioning and Scenarios – Added to the calendar. Other Discussion Items City Clerk Coldiron noted: • Electronic signature verification is now required for all elections. Related technology is being researched; some concern that we might not have access to the signature files needed to effectively use technology. Additional information will be provided as it becomes available. Leadership Planning Team Meeting February 12, 2018 Page 3 of 5 Deputy City Manager Mihelich noted: • Staff is finalizing a plan to facilitate pickup locations for Uber, Lyft and shuttles in Old Town. It will include a plan for managing Mountain Avenue (westbound) on weekends for pick up and drop off (College to Riverside) and a plan for designating the north end of Remington for shuttle (student housing associated) staging. Both will include new signage. Staff is asked to look at the amber light crossing near Coopersmith’s; a red light crossing is preferred especially if we are asking people to cross the street to get to designated locations. • Staff received a letter from Lynn Johnson at CSU asking for the creation of a large customer green tariff. A copy of the memo will be included in the Thursday packet. Staff is asked to work with PRPA and partner with them on large customer outreach related to this. On a separate note there was conversation about the role of the City’s electric utility in climate efforts. It was suggested that more conversations/work is needed around distribution system changes to further energy efficiency efforts. • Murphy Center has agreed to consider expanding hours and is developing a plan. A memo will be provided in Thursday packets giving more detail. Access to lockers, a warming center, showers and computers would be included. If they agree, it is anticipated it will take several weeks to roll out. City Manager Darin Atteberry noted: • The Cedar Rapids City Manager is with the Trump Administration today discussing the infrastructure bill. He will provide a report to Council. Mayor Pro Tem Horak mentioned that I-25 and Broadband are good projects to use for this. He also noted that putting together a proposal with multiple jurisdictions would have a better chance of approval. • He and Mike Beckstead will be traveling to Toronto to meet Mr. LeBlanc on broadband governance. They are asking Mr. LeBlanc to review the City’s proposal. It was suggested that staff look at Next Century Cities to see if there are similar opportunities for review. Mayor Troxell stated that he will be in Washington, D.C. this week and plans to reach out to Deb Socia, Executive Director of Next Century Cities while he is there. • A screening of an award-winning documentary “Chasing Coral” is set for February 21 at Webber Junior High. Several Councilmembers are planning to attend. • Staff has been contacted by a resident regarding the Hub Development and other issues. Staff plans to reach out and offer to meet with her. Mayor Pro Tem Horak noted: • Citizens are starting to ask about Douglas Road improvements and City involvement with this. Staff is asked to provide information on whether we have been involved in any of these conversations and whether there is any interest in, or benefit for, the City to be a part of these efforts. Leadership Planning Team Meeting February 12, 2018 Page 4 of 5 • Staff continues to work with the Corps of Engineers on the Halligan project. Additional updates will be provided. • He would like to receive an update on the specific measures that were funded two years ago that were part of the Climate Action Plan. He is interested in the specific measures identified and related results. He is also interested in knowing the impact per dollar. • There is a broadband development conference in Vail, June 11-14. He asked about ways to start incorporating more focus on municipal interests at these types of events. • He would like to receive information on what security screenings are done at the various shelters; how weapons, drugs, etc., are handled. • He was at a Regional Air Quality Council meeting and Doug Benevento was there. He is the Region 8 Administrator for the Environmental Protection Agency (EPA) and can assist us with any EPA issues. Staff is encouraged to reach out and contact him. It was also suggested that he join us at the EPA agency visit in Washington, D.C. • He attended a meeting discussing the Poudre River; John Stokes presented. There was extensive conversation about water flows. He suggested that Fort Collins become a convener for a regional effort related to this. Windsor, Loveland, and Greeley were mentioned as major players who might be interested in participating. He noted we are at a point where an organized approach is needed to further efforts and get things done. • There needs to be a more coordinated approach on informing whitewater users about water flows. Staff is asked to follow up on this item and work with those necessary to provide better and more timely information. It was suggested that Thornton staff might be interested in assisting since they are members of the water supply and storage group. Mayor Troxell and Mayor Pro Tem Horak commented on the following items from the February 8 packet: • The work that has been done to get changes implemented for the URA board has been appreciated. Staff is asked to send out information regarding the work session to participants as soon as possible, including that the session will likely only last two to three hours. • All projects listed within the City Manager’s Report should be formatted the same; Halligan, Gardens on Spring Creek and the Walnut Street project were mentioned as items needing to be changed. It was also noted that the Police Regional Training Center should be added as a project. • He would like to see an agenda item added to an upcoming PFA Board meeting to talk about over- occupancy and related reporting. He asked that Neighborhood Services staff involved with Occupancy be invited to attend. • The information on the grid monitorization was good. Staff is asked to provide feedback that the Mayor and Mayor Pro Tem can take back to PRPA and the Gridwise Alliance on a regular basis. Leadership Planning Team Meeting February 12, 2018 Page 5 of 5 Mayor Troxell noted: • He attended the Elevations Credit Union grand opening; it was a good event. • He had some questions about a public engagement session that recently occurred at the Drake Center in conjunction with CSU’s Center for Public Deliberation. Staff is asked to provide feedback about how the session went and on whether this process would be used again; specifically, paying people to attend. Staff is also asked to respond to whether there is a clear objective/policy in place for this type of process. • He planned to attend the Innovation Summit scheduled for today. There was brief discussion around the purpose of the event; innovation related to the Climate Action Plan. Additionally, he noted the Futures Committee meeting starting at 4:00 p.m. today, as well as the City Plan event scheduled for this evening. • Conversations are occurring about annexing Hughes Stadium. Staff is asked to provide information on the process that would be involved to do this and the constraints this would place on the property. • Next Century Cities is organizing a panel discussion around broadband efforts. There is some misinformation be shared that local governments are an impediment to broadband efforts. They are hoping to change this perspective through the dialogue. The meeting ended at 10:00 a.m.