Loading...
HomeMy WebLinkAboutMinutes - Read Before Packet - 1/30/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - January 29, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: January 29, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell (by phone), Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Delynn Coldiron met on Monday, January 29, and the following summarizes the discussions that began at 7:30 a.m. January 30 Work Session The draft January 30 meeting agenda was reviewed. • Broadband Update – There was brief conversation around expenses and potential services that would be offered. Staff is asked to make sure that Council is kept informed on related efforts. Staff is also asked to put together a packet of information that includes the Business Plan, the memo just provided on net neutrality and any other high-level information that might be important to the Fort Collins Chamber of Commerce. The information should be given to the City Manager. • Income Qualified Rates/Low Income Energy Programs – Staff is asked to provide a recommendation related to funding for this item, to clarify the possible funding sources identified and to describe what the funding is currently used for. Staff is also asked to clarify whether these are the funding sources that will be used on an ongoing basis and whether there are future implications that need to be considered. Staff should be prepared to discuss participant qualifications for the program. February 6 Regular Meeting The draft February 6 meeting agenda was reviewed. • Eminent Doman – Suniga Road Improvements – Staff is asked to provide clarification on whether property owner concerns have been resolved. • Sale of 606 Square Feet of Pineridge Natural Area – Staff is asked to clarify their position on this item and to ensure that the Agenda Item Summary includes options and the logic on how staff reached their recommendation. Staff is also asked to confirm whether the memo provided in Thursday’s packet was sent to the Land Conservation Board. Leadership Planning Team Meeting January 29, 2018 Page 2 of 4 Six Month Calendar 1. February 27 – • Results Review and Draft 2018 Strategic Plan – Item may be moved to Saturday morning, March 3. A poll will be sent to Councilmembers shortly. 2. May 22 – • Poudre Fire Authority Annual Review – Has been moved to this date. This item was originally scheduled for June 12. 3. June 12 – • Mid-Year Evaluations for City Manager, City Attorney and Municipal Judge – Have been moved to this date. 4. Fee policies – It was noted that there was nothing on the Council Calendar for any type of fee policy discussion; Council is requesting that this occur prior to budget discussions. Other Discussion Items City Clerk Coldiron noted: • A news release seeking applications for a new Urban Renewal Board member will be sent out today. Staff is asked to prepare a memo that details the new structure, the new governance and how this will be determined, proposed meeting schedule, proposed agenda framework, proposed agenda material requirements, what the onboarding will look like for new members, etc. It was suggested that the new board have a kick off planning meeting to talk about these things. Assistant City Manager DiMartino noted: • The Community Creative Center is going through a name change. The new name will be Carnegie Center for Creativity. Staff is asked to do a formal notification to Council in writing. • We are Fort Collins Banners – There was brief discussion about the process used to determine the languages that were placed on the initial banner. New banners are currently being developed that include more languages. Deputy City Manager Mihelich noted: • There is significant alignment between the City’s Policy Agenda and Platte River Power Authority (PRPA). Staff will ensure to inform PRPA about the City’s efforts and add them to our discussions with lobbyists when applicable. Staff is asked to send PRPA a copy of our Policy Agenda. • Two public meetings have been scheduled to talk about potential changes to the Sign Code relating to billboards. Mayor Pro Tem Horak mentioned that a sign company had reached out to him regarding continued use of contracts. Staff is asked to prepare a memo for Council that provides more information on this item, as well as how both approaches, code changes and continued use of contracts, fit in to staff’s proposal. Leadership Planning Team Meeting January 29, 2018 Page 3 of 4 City Manager Darin Atteberry noted: • A distillery in town is considering a new location along North College Avenue. It is anticipated that a proposal will be taken to Conceptual Review soon. • Progress has been made on the Mulberry enclave. • Longmont City Council recently adopted a Resolution for a 100% clean renewable electric supply by 2030. Longmont is encouraging PRPA to do the same. Staff is asked to prepare a memo for Council that reviews this recent effort by Longmont, as well as efforts by CSU, Anheuser Busch, and others who have adopted this type of policy. • Councilmember Overbeck has asked Kathleen Benedict, Executive Director of the Poudre Heritage Alliance, to make a brief presentation to Council about the organization. It was also noted that the Landmark Foundation is talking about preservation efforts for the Water Works Facility on Overland Trail. It is anticipated that they will be looking for a local match to private donations and grants to fund the efforts. An offer is expected to be submitted as part of the upcoming Budgeting for Outcomes efforts. • Staff is working on scheduling legislative visits during the visit to Baltimore. Legislative visits are also planned as part of the NLC conference in Washington, D.C. • Police staff has prepared a review of 2017 homeless/transient crimes and related issues. This will be included in Thursday’s packet. Mayor Pro Tem Horak noted: • He met with a group of local clergy last week where police use of force was discussed. The clergy are interested in having a conversation related to this type of policy and to get more information on how they can be more involved in the selection process for the next police chief. • A resident at his latest listening session asked about the City’s parking standards and whether our planning processes account for parking that doesn’t fill up. He noted that with the Summit project, because of the rates charged to park in the garage it is only 70% full. This results in continued spill-over parking into surrounding neighborhoods. Staff is asked to provide a response on whether this type of scenario is included as part of development planning efforts. • He received a question about how the $45 surcharge on tickets is being utilized. Staff is asked to provide a response as to whether the surcharge is being used for traffic enforcement as intended. • The federal grant criteria for infrastructure projects was not as detailed as he originally thought. He mentioned that Broadband, I-25 improvements, and the Magnolia stormwater project are examples that might qualify. Deputy City Manager Mihelich mentioned that applications for these items are already underway. Leadership Planning Team Meeting January 29, 2018 Page 4 of 4 Mayor Troxell and Mayor Pro Tem Horak commented on the following items from the January 25 packet: • With regard to the email provided by Mr. Reynolds, staff is asked to provide a response that addresses each recommendation that he included. City Manager Atteberry and Mayor Pro Tem Horak plan to do a site visit as well. • With regard to the Climate Action Plan update, staff is asked to provide a memo to Council describing how CAC members are selected and the criteria used. How is inclusivity and diversity encouraged? Mayor Troxell noted: • He is attending the Mayors’ Innovation Project in Washington, D.C. and presented on high performing government, Budgeting for Outcomes, strategic planning, PDCA, and Baldrige. While there, he has talked to staff from other jurisdictions on broadband efforts. He also received information on alternative ways for financing at a public level. He will share what he has learned upon his return. • He wanted to congratulate Tim Buchanan for his contributions made over his 41 years with the City. • Boulder is considering an election on broadband in November. It was noted that the City should start thinking about some sort of symposium or workshop for communities that either have broadband or who are thinking about it. Next Century Cities would be a great host for doing this. Staff is asked to follow up on this. The meeting ended at 9:10 a.m.