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HomeMy WebLinkAboutMinutes - Read Before Packet - 1/23/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - January 22, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: January 22, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Delynn Coldiron met on Monday, January 22, and the following summarizes the discussions that began at 7:40 a.m. January 23 Meeting The January 23 meeting agenda was reviewed. • Item #1: Larimer County Behavioral Health Update – Discussed efforts by staff to ensure discussion stays focused on the items that are important to Council. Important items include: (1) the continuing need, (2) the impacts to Fort Collins, and (3) proposed approaches. The Mayor plans to frame Council expectations as the project is introduced. • Item #2: North I-25 Lanes Project Update – Staff is asked to provide the proposed construction phasing plan and schedule in a Read Before memo. • Item #3: Affordable Housing Capital Fund – How the City subsidizes low income housing should be the focus of discussion. Fee waivers are a tool; other options should be explored. January 30 Meeting The draft January 30 meeting agenda was reviewed. • Income Qualified Rates/Low Income Energy Programs – Agenda Item Summary should include where the proposed funding will come from, as well as options available to achieve goals. Information on whether rates will vary based on an individual’s income was also requested. On a separate note, the Mayor is being asked to sign a lot of letters related to these types of issues. He suggested that the City draft a letter incorporating the various items the City is doing so this could be provided in response to requests versus signing letters written by others. February 6 Meeting The draft February 6 meeting agenda was reviewed. • Proclamations – A request from Skillman Photography was mentioned. Staff is asked to make sure this proclamation is included. Leadership Planning Team Meeting January 22, 2018 Page 2 of 5 • Pay Plan – Councilmember Cunniff has some questions concerning this item. Staff is asked to ensure these are answered prior to the meeting. There was brief discussion on how this item relates to the Fraternal Order of Police (FOP) and Ms. DiMartino confirmed that it is consistent with what was adopted in the 2018 collective bargaining agreement. • Appointments to Boards and Commissions – It was noted that this item will also include an appointment to the Housing Catalyst. All vacancies have now been filled. • Service Area Definitions - Staff is asked to add this item to the Consent Agenda. • Lockers – This item will be changed to a Resolution. Staff is asked to provide a summary of where 24/7 lockers have been done and what the results have been. • Sale of 606 Square Feet of Pineridge Natural Area – Staff is asked to provide a memo to the Land Conservation Stewardship Board that includes a red-lined version of the policy that was recently changed to accommodate these situations; a copy should be provided to Council as part of Thursday packets. • Special Events – There was some discussion around the concerns related to Old Town Square and potential resolutions. There was also discussion about the importance of neighborhood outreach. Staff is asked to provide a memo to Council prior to the February 6 meeting that outlines the criteria used when approving special events, the public outreach process that is followed, and examples of adjustments that have been made to our procedures and why. Staff is also asked to provide information on how requests for multiple events throughout the year within the same neighborhoods are handled. • URA Support of Whitewater Project – There was discussion about allocation of costs. Staff should include allocation splits, as well as the related reasoning, in the Agenda Item Summary. Six Month Calendar 1. February 20 – • Marijuana Code Changes – Staff is asked to provide information on the types of marijuana licenses that exist in Fort Collins and the numbers that have been issued to date. 2. February 27 – • Results Review and Draft 2018 Strategic Plan – This item should focus on Council priorities, expected outcomes, and give opportunity for high-level strategic input. It was suggested that this item be changed to a Saturday morning. Staff will discuss at the upcoming Executive Lead Team meeting on Wednesday. 3. March 20 – • Staff Report: Efficiency Portfolio – It was suggested that Energy be added to the title. • Broadband – Prior to the bond issuance hearing, staff is asked to provide Council with more information on any changes that have been made to the Business Plan, the Pro Forma, and any related assumptions. A review by outside people is advisable. Staff is also asked to develop a timeline and decision tree (with dates) for Council action points. Leadership Planning Team Meeting January 22, 2018 Page 3 of 5 4. March 27 – • 2018 Strategic Plan – This item will be removed from the calendar. Strategy Map review and discussion will be added in August. • Regional Wasteshed Project – It was mentioned that staff has done a great job keeping Council informed on this item. Staff is asked to give similar updates to Council on Light & Power strategies, projects, and items of interest. 5. April 10 – • Confirmed that the Work Session has been cancelled due to the Quest for Excellence Conference, April 8-11. Other Discussion Items City Clerk Coldiron noted: • A request was received to have Council adopt a resolution requesting that the National Anthem be played in the lower key of G-major instead of B-flat anytime audiences are asked to sing along. Staff is asked to draft a response on behalf of the Mayor indicating that Council will not be pursuing this request. Assistant City Manager DiMartino noted: • A request was received from the Nature Conservancy asking for a senior leader or elected official to provide an article in the Coloradoan supporting lottery reauthorization. Staff is asked to draft an article for the Mayor. Deputy City Manager Mihelich noted: • Staff was able to reach out to all the HOAs related to the increase in raw water rates. 50 customers increased their water allotments before the deadline as a result of these efforts. The team did a nice job with this. • Major construction will be occurring in the City Hall lobby starting today. The construction is needed to ensure ADA compliance. The work includes the construction of 1 accessible bathroom that will be located on the main level. • A staff team has been assembled to address Federal Infrastructure Grants. A long list of projects has been developed; Council updates are coming. There was discussion about upcoming legislative visits and whether these should be changed to align with the Baltimore trip instead of as part of the NLC Conference. Staff is asked to see what kind of meetings could be arranged and to get a schedule of the bills that are going to be discussed. • ASCSU has requested having a mixer with Council prior to a work session. Staff will get this scheduled. • There are conversations occurring about building a larger facility to serve the homeless in Fort Collins. A charrette is scheduled for February 24. Staff will keep Council posted on related efforts. Leadership Planning Team Meeting January 22, 2018 Page 4 of 5 • Staff has done additional work and added more context to the slack lining/drone items. More information will be provided to Council. City Manager Darin Atteberry noted: • An exception was provided to the Larimer County Dive Rescue Team to enable them to use City facilities; the issue has been resolved. • He provided staff with an update on the Police Chief hiring process that will be included in Council packets on Thursday. • Mr. Reynolds provided him with a very detailed response that he will forward to Council. He was appreciative of staff’s efforts to help find solutions to the ongoing code enforcement efforts he has been dealing with. Mayor Pro Tem Horak noted: • He met with representatives from the FOP on Friday. Concerns continue around medical benefits and compensation. Overall, the discussion went well. • He would like to get an update on the refresh occurring at City Park. • At his last listening session, he had multiple comments about the Thornton project. He was able to help them understand this item through a map he drew to show them how things were working. He would like to bring this up under Council Reports and show a slide that has a map and some simple bullet points that explain things. Staff is asked to help generate this slide. Mayor Troxell and Mayor Pro Tem Horak commented on the following items from the January 18 packet: • The year-end update on Police Bike Enforcement was helpful. It was noted that if KFCG funds were not available, it is likely this program would not continue. • The analysis done showing the changes in transient numbers was good. • The memo on outdoor burning included good data. It was suggested that tobacco and marijuana smoke be incorporated into this effort. Staff is asked to provide a memo to Council on what staff currently does to address complaints about tobacco and marijuana smoke and whether this would fall into particulate, air quality, and safety issues related to secondhand smoke. • The memo on small cell site installs had information on public outreach that occurred through Nextdoor. Staff is asked to provide information to Council on whether there is an overall policy for when the community is notified about things and consistency in how they are notified. What types of things receive the same level of notification described in the memo provided? Notification related to construction projects that are part of APU activities is another example. Leadership Planning Team Meeting January 22, 2018 Page 5 of 5 Mayor Troxell noted: • He met with staff from the City, Homeward2020 and the Veterans Administration to get an update related to the services that are provided to veterans. He stated there are many things they are working together on to improve services to veterans and the general homeless population; many things are translatable to both. He noted that it is a very complex system that requires effort to navigate. He is hopeful that learning and improvement will continue. • He saw a story on the Denver Labor Program and asked about similar efforts in Fort Collins. Staff stated that business organizations within the community provide this service; the Murphy Center was highlighted as having very high placement. • CSU is partnering with Neighbor to Neighbor to provide a person to work on housing affordability. This person will work out of the Off-Campus Life office and will assist students and faculty in finding affordable housing. They will also be collecting related data. It was suggested that the City partner with CSU on these efforts similar to what we do with the Community Liaison. • He attended a Gridwise Alliance meeting in Houston where they were talking about severe weather response and Smart Grid items. Staff is asked to look at the Grid Monitorization Index and provide information back to Council on how Fort Collins compares to this. More information can be found at: http://www.gridwise.org/. • He will be attending the Mayors’ Innovation Project in Washington DC this week. At this event, he will be providing a report on high performing government, Budgeting for Outcomes, strategic planning, PDCA, and Baldrige. • He echoed Kevin Duggan’s comments that the banners he is seeing related to We are Fort Collins are a good effort, but hard to read. • He is looking forward to the upcoming meeting with the Futures Committee where Bitcoin and similar items will be addressed. There was some discussion related to this. • Platte River Power Authority is following some legislation at the State House; CC4CA. He stated that this should be included in the City’s Legislative Review Committee information. The meeting ended at 10:06 a.m.