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HomeMy WebLinkAboutMinutes - Read Before Packet - 1/9/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Minutes - January 8, 2018City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: January 8, 2018 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, and City Clerk Delynn Coldiron met on Monday, January 8, and the following summarizes the discussions that began at 7:37 a.m. January 9 Meeting The January 9 meeting agenda was reviewed. • Item #1: 2017 Community Survey Results – Historical context on surveys should be included in staff’s presentation. • Item #2: Keep Fort Collins Great Expiration – The impact on commercial vs. residential property owners in the case of a mill levy should be added as part of pros/cons. • Item #3: Regional Wasteshed Planning Project Update – Staff is asked to provide a read-before on the involvement of Wellington and Berthoud in these efforts. January 16 Meeting The January 16 draft meeting agenda was reviewed. • Second Reading for the Public Service Franchise Agreement – There was some discussion about potentially postponing this item to allow for additional analysis. Staff is asked to provide a memo outlining what risks/impacts exist if the City enters into this agreement; what is the City giving up? • Enterprise Document Management System – Clarification was provided on the purpose of this item; full replacement of an existing system. • Adding Facilities Definition – Clarification was provided on the purpose of this item; gives the City Manager authority to set administrative policy related to conduct on Transfort buses and facilities. • Long Pond Wireless Telecommunications – Clarification was provided on meeting process. It was noted that the hearing will be re-opened to consider three additional conditions. Appropriate scripts will be provided. Leadership Planning Team Meeting January 8, 2018 Page 2 of 4 • Special Events – As a related item, yesterday’s article in the Coloradoan mentions the request for an Entertainment District. Staff is asked to provide an update to the City Manager on this item. Six Month Calendar 1. February 13 – • Union on Elizabeth Appeal – Moved from January 30th because appellant was unable to be ready that soon. There was discussion about changing Code to give the City Clerk the ability to set a date to avoid delays. City Clerk will work with the City Attorney on this item. • 100% Renewable Energy Study Results was moved to April 24 to accommodate the Appeal; remaining two items (Outdoor Residential Burning and City Plan Update) will remain on February 13. 2. April 10 • Regional Wasteshed – Item title and description were changed. Other Discussion Items City Clerk Coldiron noted: • Staff is working on Councilmember Horak’s request for a list of licensed marijuana businesses, as well as a related map. It was suggested that the map be added to the City’s website. Deputy City Manager Mihelich noted: • On December 14, there was a gate malfunction at the water treatment plant. There was discussion around reporting requirements and tracking of events. • Nuisance trees along ditches continues to be an issue. Core conflicts around moving water through ditches and providing nature in the city create challenge in how these trees are dealt with; do we maintain them or cut them down? It was suggested that a BFO offer be submitted that would provide an assessment of this issue and set out options on how to address. Wildlife habitat was mentioned as an additional consideration. • The request from the Economic Advisory Committee (EAC) Chair and Vice-Chair to pursue TBL discussions with multiple boards does not fall within their current charge. There was discussion around the current structure of boards and commissions. Staff is asked to bring this item forward with the Futures Committee and include the EAC Chair and Vice-Chair in the conversation. • At the December 18 Regional Elected Officials meeting there was mention of the creation of a Transportation Task Force. The County has sent an email asking for a representative for the Policy Advisory Committee and the Technical Advisory Committee. Mayor Pro Tem Horak and Mark Jackson were recommended. A Resolution is needed to approve. City Manager Darin Atteberry noted: • He had some information on the Caleb Hardy case which he shared. If Councilmembers have any questions, they should contact the City Manager. Leadership Planning Team Meeting January 8, 2018 Page 3 of 4 • He received an email from a disabled customer who was giving kudos to Utility staff. She was delighted with the way staff worked with her. He will forward to Council. • The Dashboard on Council initiatives was included in packets and any questions should go to the City Manager or Tyler Marr. There was brief discussion on select items; suggested changes will be forwarded to staff. • The Performance Excellence Memo that was provided in packets. There was discussion on opportunities for improvement noted in the report and the next steps the City will be taking with regard to performance excellence. There was also discussion around the related infographic that had been created; suggested edits will be forwarded to staff. • He has received multiple emails from Advanced Eyecare and Mawson Lumber related to homeless/transient concerns and the impacts this has had on their businesses. There was discussion about City efforts related to this and the need to make sure that businesses get regular updates on the work that is being done. Mayor Pro Tem Horak noted: • He met with Social Sustainability staff on affordable housing and related funding; good discussion. He suggested that there needs to be a broader discussion on how affordable housing projects are supported and that fee waivers, although a technique, should be reconsidered. • At a meeting with Woodbridge residents, Utility staff spoke to them about the LEAP program and talked about related income qualifications, etc. Because of the low-income designation of Woodbridge, it was suggested that residents should automatically be prequalified. Staff is asked to follow up to see if this is doable for this, as well as any other low-income properties to help facilitate involvement in various low- income programs. • Staff should consider providing daycare when there are City meetings to assist residents who need this and are interested in attending/participating in meetings. • Staff should consider honoring transit passes and student IDs from other municipalities for our transit system, especially if the goal is to increase transit ridership. • A press release went out on the I-25 project. It is attached for reference. • Criteria for projects seeking federal funding through Infra Grants was discussed. It is anticipated it will be very similar to the criteria used for the previous Federal Infrastructure Grant. This information is attached for reference. Local match for the funds will be important. • There is a current push in the legislature for money for education and housing. In our efforts, transportation should be emphasized as an economic driver which, in turn, provides resources for education and housing. Transportation is long-term infrastructure. Would like this added to our legislative agenda, as well as Broadband, if this fits. Leadership Planning Team Meeting January 8, 2018 Page 4 of 4 Mayor Troxell and Mayor Pro Tem Horak commented on the following items from the January 4 packet: • Homeless Action Reports – appreciative of the efforts listed. It was noted that the trend data and related analysis is good. • Alley Maintenance – item pertains to air quality as well. • Sidewalk Improvements – staff is asked to follow up on an appropriate response when Council is approached with questions about ADA compliance and threatened lawsuits. Mayor Troxell noted: • There has been a surprising amount of interest and follow up surrounding the Broadband vote. He has an NPR interview tomorrow and requested some supporting information in preparation for this. There was discussion around net neutrality and what the Federal/State positions are on this. There was also some interest in finding out whether Longmont has any policies related to this item. Protective measures were mentioned as another possible legislative topic. • There is an article in the Coloradoan today regarding PRPA and renewable energy. Staff is asked to follow up with CSU on their renewable energy efforts. Deputy City Manager and the Utilities’ Director will follow up. The meeting ended at 10:06 a.m.