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HomeMy WebLinkAboutMinutes - Mail Packet - 1/2/2018 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - December 26, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: December 26, 2017 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett (by phone), Deputy City Attorney John Duval, Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Monday, December 26, and the following summarizes the discussions that began at 7:30 a.m. December 27, 2017 Special Meeting The December 27 special meeting agenda was reviewed. Item #1: Collective Bargaining – Staff is asked to provide information for Council that highlights next steps, as well as the process that will be used for future collective bargaining efforts. Information on related committees, timelines and communications (when/what) should be included. January 2, 2017 Meeting The January 2, 2018 draft meeting agenda was reviewed. • Long Pond Wireless Telecommunications Facility – Plan to re-open hearing to ensure new information related to the three conditions can get added to the record. Notice needs to be given in the same ways done for the initial hearing. Item has been postponed to January 16 to ensure adequate notice is provided. Item will also be moved from Consent to Discussion. Six Month Calendar 1. January 2 – • Added Electric Utility Enterprise Meeting to consider repayment of the $1.8 million-dollar loan from the General Fund. 2. January 23 – • Affordable Housing Capital Fund – Staff is asked to provide a broader overview for this item. Information about related plans and staff’s position should be included. This is also an opportunity to ask Council for specific questions or items they wish to have discussed in the Affordable Housing Incentive item scheduled for June 26. Leadership Planning Team Meeting December 26, 2017 Page 2 of 3 3. February 6 – • Marijuana Code Changes – Staff is asked to provide additional detail to the description shown. Staff is also asked to prepare information showing parameters and process related to proposed code changes that will ensure the changes do not impact any items the voters approved. A logic chart was suggested. 4. April 10 – • Historic Preservation Code Review – Staff is asked to provide an update that gives a bottom line; where are we currently at with this project and where are we headed? The information should describe how the changes will impact future projects. It was suggested that an existing project be used to demonstrate the review process under existing code as compared to the new code. It was also suggested that any improvements listed ensure a point of view from all stakeholders. The information should be provided prior to the April 10 work session. Other Discussion Items Assistant City Manager DiMartino noted: • The project to replace microphones in Council Chambers and the CIC Room has been postponed to February due to the Special Meeting called for December 27, 2017. Deputy City Manager Mihelich noted: • Dean Klingner has been appointed as the Interim Transfort/DAR General Manager and Parking Services Manager. LPT discussed recruitment for this vacancy. • Staff has compiled all the feedback received on lockers proposed for the Mennonite Church and has forwarded it to the Pastor. The Church has been asked to respond. Their response, together with staff’s recommendation, will be provided to Council in the January 12 packet for consideration at the January 16 meeting. The City Manager will note this item as part of his agenda review. It was noted that the City needs to have more involvement with private sector meetings when the City has a role in the item being discussed (i.e., providing funding) to ensure appropriate process and consistency. • He received a request from a school who wanted their chime group to perform for Council at a meeting. LPT discussed the need for a policy related to music groups who want to do this. Cultural Services staff is asked to research this and develop a proposed policy/process. It was noted that the City of Austin provides these opportunities and should be contacted. • The project to take an overall look at fees has been postponed due to staffing changes and Broadband efforts. It is anticipated that progress will resume sometime during the second quarter of 2018. Low income utility rates and associated programs are anticipated to come before Council in an earlier timeframe. Leadership Planning Team Meeting December 26, 2017 Page 3 of 3 Mayor Pro Tem Horak noted: • The Boxelder Basin Regional Authority payments were received and settlement has been finalized with the Days. Staff is asked to reach out to the Town of Wellington to see if there are areas we can be of assistance. Economic Development, Transportation and Water were identified as potential areas of discussion. It was also noted that there should be more of a focus going north and that it might make sense to start working with Cheyenne as transportation items along I-25 further develop. • Staff should start looking at wireless telecommunication cell sites and develop a policy for how we should move forward on these to ensure adequate coverage throughout the City. Safety concerns were noted. It was suggested that staff start looking at this as part of planning processes and that City Plan should include a section on this. It was also noted that staff should look at other communities to determine how they are addressing this issue. • He has received feedback from residents who have been asked to make sidewalk improvements as part of property renovations whether or not there are existing connections. Staff is asked to look at this policy and provide Council with an update. It was suggested that a payment in lieu might be an option in some cases. • He reviewed an article on rental vouchers. The article will be provided to Council as part of Thursday’s packet. Mayo Pro Tem Horak commented on the following items from the December 21 packet: • The memo on TOU rates was well done. The tables and charts provided were helpful and an easy way for Council and others to review and understand the information. • The memo on residential parking was well done. The analysis and maps were helpful. These are good models for others to follow. Mayor Troxell noted: • Conrad Ball nominations are being accepted through February 28th. There was discussion around potential nominees. • Infrastructure is likely to be a high priority for Congress when they return to session. He asked staff to prepare a priorities list related to this. Trains/noise, Lemay Overpass, Mulberry Street redevelopment, I- 25 improvements, Vine/Lemay intersection, Prospect/I-25 area, water storage, a new municipal building and the airport were all mentioned as possible projects. Any shovel-ready projects should be identified. • He received a reaction from Jared Polis to a November 17, 2017 article from the Collegian talking about CSU’s renewable energy efforts. There was some concern about CSU utilizing a third-party vendor or vendors for these efforts. Staff is asked to partner with PRPA and reach out to CSU to work on this item further. It was also noted that City/CSU leadership meetings should be reconvened. The meeting ended at 9:15 a.m.