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HomeMy WebLinkAboutMinutes - Read Before Packet - 12/19/2017 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - December 18, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: December 18, 2017 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Deputy City Attorney John Duval, Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Monday, December 18, and the following summarizes the discussions that began at 7:34 a.m. December 19, 2017 Meeting The December 19 meeting agenda was reviewed. Item #19: Collective Bargaining – FOP voted not to approve the proposed collective bargaining agreement. The item will stay on the consent agenda and will likely be pulled to enable discussion. Staff is asked to provide a memo to Council today that provides an update on this item, together with staff’s recommendation for moving forward. A press release will be forwarded to the Coloradoan today. Item #22: Long Pond Wireless Telecommunications – there was brief discussion about the Planning & Zoning Board’s stance of not allowing facilities over 45’ in height and about not being able to deny an application based on radio frequency levels. Item #23: Boxelder Basin Fees – Timnath adopted this item at its last meeting. Wellington will be discussing this issue at its upcoming meeting on December 19. Six Month Calendar 1. January 2 – • IGA Amendment with Colorado Department of Transportation was moved from December 19. 2. January 30 – • Broadband Update and Next Steps - staff is asked to provide more information on where we are headed with this item, together with a timeline. 3. March 20 – • Broadband – bond issuance item is expected. Leadership Planning Team Meeting December 18, 2017 Page 2 of 4 4. Additional items are anticipated for the calendar related to budget and Broadband. With regard to budget, staff is asked to ensure that any related policy discussions, such as Recreation fees, are scheduled in advance of budget discussions. This item will be discussed at ELT. Other Discussion Items City Clerk Coldiron noted: • The URA is increasing its number of members and decisions are needed related to a new location for the meetings, new dates/times for meetings, and the desired process for recruiting the Mayor’s appointee. Staff is asked to do some research on these items and then come back to LPT with some options. The LPT agreed with utilizing the normal recruitment process for boards and commissions for the Mayor’s appointee. Kevin Bommer from the CML was mentioned as someone who might be able to provide some assistance. Deputy City Manager Mihelich noted: • The Montava Project discussion went well. Staff plans to move ahead with drafting code for the new PUD overlay district. The new code language will come back to Council for approval prior to Montava filing its project. • The Azari family experienced the loss of their father on Friday. More family members will be in town for the proclamation due to this. A reference will be added to the Mayor’s script to recognize this. • There was a neighborhood meeting regarding the proposed lockers at the Mennonite Church. Church staff will be responding to the concerns received from community members. A memo will be included in the Thursday packet prior to the first meeting in January 2018 to provide Council with an update. • The Economic Advisory Commission (EAC) would like to have additional conversations around the triple bottom line. Their idea is to bring together all the advisory boards/commissions that support Sustainability Services to have discussions on a quarterly basis. The EAC is asked to put together a proposal that could be evaluated by Council. The LPT suggested they do a pilot to see how this might work and that the EAC look at the Council Work Plan to ensure that the items discussed are germane to Council. It was also suggested that the EAC do this without needing staff support. City Manager Atteberry noted: • Tonight is the Regional Elected Officials meeting. Items of discussion include regional transportation efforts/needs, mental health and related issues, and the jail. • He attended a meeting with the clergy regarding the recruitment of the new Police Chief. He added that it was a very good meeting and that the clergy have asked to have a voice at the table throughout the process. • He attended the Menorah Lighting Event last night. It was a great event with 100+ people in attendance. Leadership Planning Team Meeting December 18, 2017 Page 3 of 4 • He attended a meeting with Colin Garfield of the Fort Collins Citizens Broadband Committee. He stated that there is a grassroot advocacy role they can fill and he plans to meet with them regularly. • He spoke with staff from the Community Foundation regarding upcoming leadership breakfasts. On January 4, there will be a discussion item on community engagement. The LPT suggested that Fort Collins talk about the new stadium as an example. It was a learning process that changed our level of engagement with CSU, as well as the City’s and CSU’s engagement with neighborhoods. Our Bloomberg efforts were also mentioned as something that could be presented, as well as efforts related to For the Love of Cities. • Security at 215 N. Mason continues to be a priority. A related appropriation ordinance is anticipated to come before Council shortly. • There is good progress occurring on Halligan. All parties are actively communicating and we have received great feedback from the Lieutenant Governor, Chief of Staff and John Stahl. Permits from the Corps for both Halligan and the Whitewater Park are necessary to move forward. Mayor Pro Tem Horak commented on the following items from the December 14 packet: • He appreciated the work that was done to develop the City Commitment Evaluation Process. Staff is asked to make sure this is posted in a place that can be easily referenced by interested parties. • He appreciated the work that was done to develop the techniques outlined in the Walnut Street memo related to business outreach. He was supportive of using this as a template for future capital project work. • The City Manager Report was very well done and a much better document. Staff is asked to add dashboard items to provide added context. • The Time of Use memo was well done. Staff is asked to incorporate a table providing a visual representation of the information covered in the memo, including comparisons on where the rates are now to where they are going. The memo should be re-sent to Council once this change has been incorporated. • He expressed a desire to have the Carbon Inventory Report include data for the entire Community that includes the municipal information as part of it. • The summary memo of NISP was exceptional and very useful. Mayor Troxell noted: • There needs to be some work around alley maintenance and finding a way to be more systematic about upkeep. Condition of alley surfaces is a concern. Staff is asked to create a budget offer that would do something similar for alleys as the sidewalk inventory. There is also concern that customers are not getting a consistent message from front-line staff regarding the current alley maintenance process. Leadership Planning Team Meeting December 18, 2017 Page 4 of 4 • The concept of having Police ambassadors could help provide more visibility, more eyes and ears, and could potentially be part of the court process. Staff is asked to comment on this possibility. • With marijuana, there needs to be a check in place to ensure that the City does not make any changes based on State revisions that overturn what Fort Collins’ citizens voted for. Staff is asked to put in place the necessary safeguards to ensure this does not occur. The meeting ended at 9:50 a.m.