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HomeMy WebLinkAboutMinutes - Read Before Packet - 12/12/2017 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - December 11, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: December 11, 2017 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Monday, December 11, and the following summarizes the discussions that began at 7:32 a.m. December 12, 2017 Adjourned Meeting and Work Session The December 12 meeting agendas were reviewed. Item #1: Boxelder IGA – Staff is asked to provide information on whether the Water Board has reviewed this item and to provide any recommendations that are available. Also, on Page 11 of the slides, the first bullet item should be changed to CFC reviewed this item on November 20th. December 13, 2017 Special Meeting The December 13 meeting agenda was reviewed. No follow-up requests. December 19, 2017 Regular Meeting The December 19 draft meeting agenda was reviewed. Second Reading on Creating a Petty Offense Category: The AIS will be modified to include information pertaining to potential additional costs for Municipal Court and to clarify that a petty offense may show up on a defendant’s record depending on the type of offense. Three-Mile Plan: Staff is asked to reach out to Councilmember Summers to provide an overview and answer questions. Ann Azari Lounge: This item will be moved to the Consent Agenda. Staff is asked to prepare a proclamation that speaks to the many contributions Ms. Azari has made to the Community. Funding Improvements for I-25/Prospect Interchange: This item has been moved to January 2. Leadership Planning Team Meeting December 11, 2017 Page 2 of 4 Six Month Calendar 1. January 2 – • Broadband item will also include an ordinance that will change City Code to recognize Broadband. 2. December 9 – • 2017 Community Survey – staff is asked to cover how the data from past surveys has been used. 3. December 19 – • Hageman Lease was moved to January 16. 4. January 16 • Staff report added on Fort Collins Efficiency Collaboration with Xcel Energy. 5. January 30 – • Income Qualified Rate Pilot/Low Income Energy Programs was added to the calendar. • Broadband Update and Next Steps was added to the calendar. 6. February 6 – • Proposed Natural Area Land Sale – staff is asked to review current policies and add criteria relating to situations where minor adjustments are needed. Staff is also asked to inform Mayor Pro Tem Horak when this item will come to the Natural Resources Advisory Board; he would like to attend and participate in the conversation. • URA Support of the Poudre River Whitewater Park Project was added to the calendar. 7. April 3– • 2018 Reappropriation Ordinance was added to the calendar. 8. June 5 – • Design Compatibility and Character Land Use Code Amendments was added to the calendar. Other Discussion Items City Clerk Coldiron noted: • Three election complaints have been received related to the November 2017 election. The complaints relate to three election committees that did not file financial reports as prescribed by Code. All three committees were formed around issues in previous elections, but have not closed their committees. None were active in the November election. Staff will follow up on the complaints received and respond. • 1501 RestauBar was served on Friday, December 8, with an Order suspending their liquor license due to multiple violations that were found. Staff is asked to provide Council with information on how the violations were found. How was staff informed that violations were occurring? Leadership Planning Team Meeting December 11, 2017 Page 3 of 4 Assistant City Manager DiMartino noted: • Staff was seeking clarification on PRPA involvement in the public engagement process related to the proposed transmission line across Meadow Springs Ranch. Staff was encouraged to reach out to Alyssa at PRPA to coordinate efforts. • Collective bargaining efforts have made progress. A proposed agreement is scheduled for a vote of FOP members on Thursday, December 14 and for Council consideration on December 19. Deputy City Manager Mihelich noted: • A pilot parking program is starting along Canyon Avenue. The program allows for business owners to rent a small number of parking spaces for $20/month to reserve space in front of their businesses. The initial pilot includes 17 spaces. The applicable hours are Monday – Friday from 8:00 a.m. to 5:00 p.m. The pilot came at the request of the business owners. • Work continues on the property on Ash Drive that has had multiple complaints about a lawnmower business, an inoperable vehicle, and rubbish. The rubbish issues have been taken care of and the property cleaned up. There are some difficulties related to the inoperable vehicle and staff’s ability to identify it as such. Staff will continue to work on this issue, including recommending Code changes to help facilitate resolution, if needed. Staff is asked to schedule a meeting with Mayor Pro Tem Horak, Deputy City Manager Mihelich and Mr. Reynolds to discuss further. • As a follow up to requests received on the Walnut Street construction project, a memo will be provided to Council outlining the in-depth process used to engage with business owners in preparation for this project, as well as the final arrangements on vouchers. It is anticipated that 3,300 parking vouchers will be given per month for the entire street while construction is underway. Staff is asked to use this outreach process as a basis for a new policy that can be used for all construction projects. • A resident has asked to go on a ride along with Zoning Inspectors but does not want to sign the required liability waiver; he believes since he is engaging as a volunteer, he would be covered by his own insurance. It was noted that Councilmembers are required to sign waivers when they go on ride alongs. There was agreement that nothing needed to change and that the resident would need to sign the waiver. • Staff has received a request from Timnath to support a grant they are applying for that would remove a diversion structure at the Timnath Inlet. This is next to Nix Farm and between Lemay Avenue and Timberline Road. There was agreement for this. City Manager Atteberry noted: • Efforts are underway to improve the security at 215 N. Mason for the Municipal Court, the prosecutors and related staff. A couple of different plans have been developed. It is anticipated that an appropriation request will come before Council sometime in January 2018. • He had a good meeting with Bob Walker of Walker Mowers. They are interested in working with the City to pilot new sustainable technologies. This is a great opportunity for co-creation. Leadership Planning Team Meeting December 11, 2017 Page 4 of 4 • Fortune Magazine has an article about the $901K spent to defeat Broadband in Fort Collins. Staff is asked to provide this article to Council and Mayor Pro Tem Horak would like a copy for his meeting with the Chamber. The link to the article is: http://fortune.com/2017/12/10/municipal-broadband-fort- collins-colorado/. • A letter has been prepared in response to Greg Leveritt’s comments regarding the Dyer case. Staff is asked to make this available in Thursday packets. • A letter to Governor Hickenlooper has been prepared regarding Halligan Reservoir. It will include content that can be used to forward a letter to the Corps. Staff is asked to send information to our congressional delegation on this item and to make sure that the new congressional candidates get included. Mayor Pro Tem Horak noted: • The Net Zero Carbon Study has been finalized and had encouraging news. Hard copies will be provided to Councilmembers as soon as they are received. • An article for staff to review from American City and County regarding Smart City Communities. Mayor Pro Tem Horak commented on the following items from the December 7 packet: • Solar in City Natural Areas – Clarified that staff would be sending this longer response to any future requests received on this item. • Occupancy Study – agreed with the information provided and the direction staff is headed. • Community Trust memo – appreciated the level of detail that was provided; indicates the thorough approach being taken by staff. Mayor Troxell noted: • Additional preparation work should be done with Zagster regarding dockless bike stations. There was some discussion about ongoing maintenance, locations where bikes get parked, who is responsible when there are issues, etc. It was suggested that additional efforts need to be made to think through the overall purpose of this related to our multi-modal efforts. • The City received a C40 and Bloomberg award for our Climate Action Plan. As part of this, there was a request for the Mayor to sign a related Chicago Climate Charter document in support. This resulted in discussion on similar items where the Mayor is asked to sign and the related process. The Mayor will sign this document, and staff is asked to provide additional information on how these decisions are made. The meeting ended at 9:43 a.m.