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HomeMy WebLinkAboutMinutes - Read Before Packet - 11/21/2017 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - November 20, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: November 20, 2017 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Monday, November 13, and the following summarizes the discussions that began at 7:30 a.m. November 21, 2017 Regular Meeting The November 21 meeting agenda was reviewed. For Item #16 related to Small Cell and Other Communication Facility Installations, it was noted that this item is likely to be pulled off the Consent Calendar. Staff should be available to answer related questions. For Item #20 related to the City’s 2018 Legislative Policy Agenda, it was noted that this item will be pulled off the Consent Calendar. Staff is asked to provide a read before memorandum that provides some context around legislative priorities and clarification on how the priorities are defined, determined and prioritized. Changes to the Resolution to reference approval of the legislative priorities were also discussed, as well as edits to the legislative priorities including adding language related to things affected by local control, using oil & gas initiatives and small cell facilities as examples. Item #24 related to Special Events was discussed. It was noted that this item was thoughtful and well done. Capacity for Old Town events and changes for demonstrations were addressed. The Mayor reported on conversations he has been having with other University communities regarding preparation and response for demonstrations. Principles of Community developed by Mary Ontiveros, Colorado State University’s Vice President for Diversity, were mentioned. Staff is asked to look at these Principles and incorporate community- wide as appropriate. For Item #25 related to the Midtown Business Improvement District, staff is asked to prepare a read before memorandum that addresses how the City will make sure that this BID operates any facilities as freely available to the public; how will the City ensure that the public places stay public places? It was also noted that the inquiry received today is being handled as a SAR and the response will be attached to the memo. Six Month Calendar 1. November 28 – the order of the items was discussed. It was noted that the evaluation for the Municipal Judge will remain the first item of business, followed by work session items. Leadership Planning Team Meeting November 20, 2017 Page 2 of 4 2. December 19 – • An item related to the Boxelder Basin Regional Stormwater Authority should be added in case emergency funding is needed. • An item related to the Woodward Economic Rebate will be added on consent. • An item related to the CDOT contract update will be added on consent. 3. Unscheduled items: • For the U+2 item, staff is asked to update the status listed on the calendar. • For the Stormwater Criteria Manual, staff is asked to add a status item to the calendar. 4. Need to add Low Income Programs and Rates to the calendar. Other Discussion Items Assistant City Manager DiMartino noted: • During the week between Christmas and New Year’s, staff will be replacing the microphones for Council Work Sessions with wireless tabletop microphones, and replacing the microphones at the staff table in City Council Chambers. This new technology will improve audio quality, and will also make set-up more efficient as staff will no longer need to string cables along the tables. A brief orientation will be provided for Council once the new microphones are in place. • The draft Citizen Survey has been received and will be scheduled for a Work Session. Staff is asked to highlight any trends that are occurring and to discuss how the Citizen Survey results have impacted past City strategic planning and budgeting efforts. It was also suggested that staff discuss how the current survey will impact coming strategic planning and budgeting efforts. Deputy City Manager Mihelich noted: • Staff is working to schedule a pre-application hearing on the Montava project. It was noted that this is the first time this process has been used and process details were discussed. More information will be provided as soon as it becomes available. • The battery storage pilot project is moving forward and a formal proposal is expected soon for a battery purchase. The battery will be building scale versus industrial scale and will be installed at the 222 LaPorte Avenue building. Staff was asked to research whether the 215 N. Mason building could be included in the pilot as well; this may impact the type/size of battery purchased. • There will be another neighborhood meeting held regarding proposed lockers at the Mennonite Church. Staff will be assisting with notification and meeting facilitation. Once the meeting has been held, staff will provide Council with a recommendation on whether this item should move forward. It is anticipated this meeting will occur in early December. Leadership Planning Team Meeting November 20, 2017 Page 3 of 4 City Manager Atteberry noted: • His appreciation of Council and their support related to Baldrige. He noted that Council will be kept apprised of planned celebrations and the ceremony in Baltimore in April. He also noted that next steps will include intentional outreach to other local governments to tell our story and to build awareness, understanding and provide assistance in their journeys toward operational excellence. He added the City will continue to focus on improvement. • A number of accomplishments have occurred over the past 8 days: o Ground breaking for the Gardens on Spring Creek o Broadband vote o Twin Silos Park opening o Baldrige award o Ginger and Baker opening • A couple of items related to Saturday’s CSU game: o Record turnout for this season has been reported. o 27,000 were in attendance on Saturday. o 10 cars were towed. o The PA system seemed lower than the game before. He plans to follow up with CSU staff to see if they made changes. o Traffic flow seemed very good. • He received an email providing answers to Councilmember Cunniff’s question on stream buffers and the development projects that have been approved over the last five years along the river corridor. The information will be provided in Thursday packets. • Prior mayor, Mable Preble, has passed away. Staff is asked to work with the family to prepare a Proclamation the Mayor will read, as well as a Resolution that Council can act on. • The soccer stadium project, which he has discussed in his 1 x 1’s, will be moving forward to the Council Finance Committee. • A joint regional meeting between Larimer County and surrounding cities will be held on December 18, 2017 from 5-9 p.m. Agenda items of note include a behavioral health update and a discussion on regional challenges with public safety. • CSU staff talked with the Hoffmans regarding their concerns with stadium noise. The conversation was productive. • He has received questions related to Housing Authority issues that will be answered in a SAR. The items that will be addressed include the timing of development review fee estimates, the difficulty of getting these estimates (no point person), and developing a policy related to the Affordable Housing Funds. There was frustration noted about the length of time it has taken to get such a policy in place. A Work Session is scheduled for January 23. Leadership Planning Team Meeting November 20, 2017 Page 4 of 4 Mayor Pro Tem Horak noted: • There is a meeting with Timnath on December 12 regarding Boxelder. He asked City Manager Atteberry to reach out to Timnath staff to offer assistance. • He was approached by someone about the possibility of forming a gas utility set up similarly to PRPA where the City would pay transmission costs using existing lines. Staff is asked to research this further and determine if this is feasible and, if so, is it something that would be beneficial to further explore. • He received information on a Veterans community project in Kansas City focused on ending Veteran homelessness. He stated that it is a project done by Veterans, for Veterans, and they are doing a really good job with this. Staff is asked to consider how this concept might be applicable in our community. Information is attached. Mayor Pro Tem Horak commented on the following items from the November 16 Thursday packet: • The City should stay apprised of the Affordable Housing implications related to changes with tax codes. He noted we have a City committee looking at affordable housing and asked if there were any community-wide organizations looking at this. Staff is asked to provide a response. • He appreciated the Art in Public Places and Code Compliance information that was provided. Mayor Troxell noted: • There was a fire over the weekend at Mulberry and Grant where seven people were displaced. Staff is asked to report back on the cause of the fire and whether this had anything to do with over-occupancy. • To strengthen the train horn noise application, staff is asked to include information on operations, pilot programming, noise monitoring/measurement, and information on health concerns. It was noted that tornado warning horn decibels are federally regulated and this might be a point that could be used to strengthen our case. • Concerns related to our historic preservation processes and the issues that came up as part of the Ginger and Baker project where it was noted that some developers may not be able to sustain through the required process were discussed. He noted that the City needs to do something to facilitate the highest and best use of architectural design in addition to preservation efforts. Deputy City Manager Mihelich stated that the City’s historic preservation processes are currently under review and he is hopeful the process will lead to significant improvement. The meeting ended at 10:10 a.m.