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HomeMy WebLinkAboutMemo - Read Before Packet - 11/13/2017 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - November 13, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: November 13, 2017 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Monday, November 13, and the following summarizes the discussions that began at 7:40 a.m. November 13, 2017 Adjourned Meeting The November 13 meeting agenda was reviewed. The Agenda was amended to add consideration of a Motion to postpone to December 19, 2017, the Public Hearing and First Reading of an Ordinance Approving or Denying the Long Pond Wireless Telecommunications Facility and Addition of Permitted Use, PDP 160018. Staff is asked to ensure that adequate notification is provided to residents. November 21, 2017 Regular Meeting The November 21 draft meeting agenda was reviewed. For the items related to the I-25 Third Annexation, staff is asked to provide a memorandum explaining the benefits of this annexation to the Community. For the item related to Reauthorizing the Colorado Lottery Division to the Year 2039, staff is asked to include in the AIS, the amount of Great Outdoors Colorado (GOCO) funds that have been received, and what the funds have been used for. For the items related to the 2018 Utility Rates, it was noted that staff will be providing a memorandum for the November 16 Council packet that outlines what the City is doing to manage conservation, both energy and water, in Fort Collins. Staff also should move forward with scheduling Income Qualified Rates for a work session during the first quarter of 2018. For the item related to Special Events, staff is asked to provide a one-page memorandum, prior to Thursday’s AIS, summarizing the changes requested. For the item related to the Urban Renewal Authority budget, staff is asked to provide a memorandum giving a status update, including information about Innosphere. The 16-page legal memorandum provided in 2012 should also be included (Council waived the right to confidentiality for this document). Leadership Planning Team Meeting November 13, 2017 Page 2 of 5 Six Month Calendar 1. November 28 Work Session – the Broadband item was discussed. Discussion items noted for the work session included: • Funding • Public-private partnership • Timelines/major milestones • Governance Staff is asked to provide a memorandum to Council that provides an update on the project, the proposed path forward, suggested timeframes, and needed positions/resources. It was also suggested that the current business plan be forwarded to Council. It was noted that the work session should focus on specific things and clearly identify what is needed from Council. 2. December 5 Regular Meeting – Boxelder Basin Regional Stormwater Authority (BBRSA) IGA was added. 3. December 19 Regular Meeting: • Long Pond Wireless Telecommunications Facility was moved from November 21. • Proposed Lease of Running Deer Natural Area to Hageman Earth Cycle was added. 4. January 9 Work Session – • Regional Wasteshed Planning Process Update was added. • Keep Fort Collins Great (KFCG) Future was added. It was noted that information from Poudre Fire Authority on how their money has been spent should be included in the AIS. 5. January 23 Work Session – Affordable Housing Capital Fund and Related Matters was added. 6. February 6 Regular Meeting – Pay Plan Approval was added. 7. February 13 Work Session – Outdoor Residential Burning was added. 8. February 20 Regular Meeting – Pay Plan Approval (2nd Reading) was added. 9. Unscheduled items: • U+2 is expected to come forward in late Spring for a work session. Staff is asked to follow up with funding partners to confirm the existing project scope. Feedback should be provided to Council. • For the Stormwater Criteria Manual, staff is asked to provide an update on this item. • For the Whitewater Park item, it was noted that permits are underway but not approved. Staff is asked to update the status on this item to reflect this. It was noted that status updates should be reviewed to ensure they are current each week. 10. Council Priority Items were discussed. • Changes made to the calendar noting Council Priorities are good. Leadership Planning Team Meeting November 13, 2017 Page 3 of 5 Other Discussion Items City Clerk Coldiron noted: • Interviews have been scheduled for Council and board and commission applicants. Information notebooks have been prepared and will be given to Councilmembers at their first scheduled interview. Assistant City Manager DiMartino noted: • A staff team has been identified to work on census items. Internal items such as GIS and addressing are currently underway. Efforts to reach under-represented populations will be a focus. Staff is working on a schedule; it is anticipated this will be a two-year project. Deputy City Manager Mihelich noted: • There will be a neighborhood meeting on Tuesday night, November 14, to discuss homeless lockers. A detailed memo, together with staff’s recommendation will be provided in next week’s Council packets. It was noted that this will likely come up in public participation and staff should be prepared to respond. • Major tree removal work along the north side of East Elizabeth between Stover and Morgan that is scheduled to start today. City Manager Atteberry noted: • There were a couple of issues he heard related to Saturday’s CSU game: o The PA system seemed louder than it had before, both inside and outside of the stadium. He will be following up with CSU staff on this. o One noise complaint was received at approximately 1:00 a.m. because of the cannon. There was some concern that residents had not been told that games would go so late. o 30 cars were towed. One resulting issue was that the towing companies were not open after the game requiring a person to have to get a hotel room for the night. LPT noted the very small number of complaints that have been received this season; this is great news! • Councilmember Martinez saw a request from a young person dying from cancer who requested Christmas cards. A card was prepared by the City’s CPIO office and is ready for Councilmembers’ signatures. The card, along with a key for the City, will be mailed tomorrow. • He attended the opening for Twin Silo Park and it was packed. This was a great event! The park was also very busy this weekend, and community response has been positive. • He attended the ground breaking for the Gardens on Spring Creek and this was also a great event! • He has attended a couple of events at Ginger and Baker and has another one this morning. He noted that this is an excellent venue and if people have a chance, they should go check it out. It was also noted that they have excellent meeting space. Leadership Planning Team Meeting November 13, 2017 Page 4 of 5 • He, Mayor Pro Tem Horak and City staff attended a meeting with the Corps of Engineers last week. It was noted that Adam Jokerst did an exceptional job with his presentation and interaction during the meeting. • A project will be coming to Council in December for a pre-application hearing. He added that this is a new process that gives applicants an opportunity to review concepts and get feedback from Council prior to submitting a development application. A policy discussion on an overlay district will be part of Council’s discussion as well. The related policy will be attached to the LPT minutes. • Jack Daniel’s birthday is Wednesday, November 15. He will be 96. Columbine West is having a get together for him so any Councilmembers who are in town are invited to stop by. City Attorney Daggett noted: • There was an Ethics Review Board meeting last week where proposed code language that defines more specifically what a Councilmember can do when a conflict has been declared was discussed. She added that the Board did not recommend any changes to the information that was provided. Mayor Pro Tem Horak noted: • He liked the updated format for the City Manager’s Monthly Report. He was appreciative of the time, effort and more substantive information that was provided. He specifically mentioned the information provided by the Police Department and the change to the Planning and Building section that had an overall focus. It was suggested that on Page 22, the cross-outs should be eliminated. • He wanted to be sure that there was follow-up to Suzanne King’s request regarding transit for Oakbrook II residents. Staff is asked to prepare a letter for the Mayor to sign stating that Council discussed the issue and that the item will be added to the upcoming budget process. • He wanted to be sure that staff copies all parties that have been attached to a SAR. He added that there seems to be some inconsistency here. Mayor Pro Tem Horak commented on the following items from the November 9 Thursday packet: • He noted that the information provided in the Pedestrian Improvement memorandum was good. Staff is asked to provide a new prioritization list. Staff is also asked to make sure that Terry Usrey gets a copy of this information. • He noted that staff should move forward with expansion of the URA Board. He also suggested that specific asks/requests within a memo should be at the top and not buried at the bottom. Leadership Planning Team Meeting November 13, 2017 Page 5 of 5 Mayor Troxell noted: • There needs to be a public response from the City Manager to Ms. Holmes informing her of the current process that is underway, providing her with expectations on what will happen next and approximate timelines. Staff is asked to provide the response in Council’s Thursday packet. • He found a publication from the Institute for Local Self-Reliance that included information on the City’s Broadband efforts, as well as what is happening nationally. The article will be provided in Council’s Thursday packet. • An item relating to Broadband and how this relates to protectionist legislation should be added to the November 13th Legislative Review Committee Agenda. • He had a meeting with the Board Chair of the Chamber of Commerce and stated a desire to work on alignment. • Staff needs to ensure that the memorandum provided on the Warren Lake Reservoir is sent to the citizen who requested the information. • He and Mayor Pro Tem Horak met with Mark Williams and Steve Hogan from the Metro Mayors organization regarding transportation and related legislation. He noted that Mayor Pro Tem Horak represented the Northern Colorado I-25 position well related to funding, as well as the nuances between multi-modal and managed lanes. He stated that the discussion went well. The meeting ended at 10:02 a.m.