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HomeMy WebLinkAboutMinutes - Read Before Packet - 11/7/2017 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - November 6, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: November 6, 2017 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Deputy City Attorney John Duval, Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Monday, November 6, and the following summarizes the discussions that began at 7:41 a.m. November 7, 2017 Regular Meeting The November 7 meeting agenda was reviewed. For the proclamation on the 25th Anniversary of Natural Areas, staff is asked to verify that the information included is accurate. It was noted that the Natural Areas program was started well before the tax was passed and it would be good to highlight this information as well. For Item #5, budget appropriation for the Northern Colorado Regional Airport, staff is asked to clarify the $242,500 contribution from each city; which seems high. Staff is also asked to provide a history of airport funding, the airport’s Capital Plan including a list of priorities, and projected city contributions into the future. For Item #7, the Lemay and Vine Intersection Project, there was discussion around the scope for this funding. Staff confirmed that this is for the purchase of right-of-way, dirt placement along Lemay Avenue, and box culvert work. For Item #9, fee waivers for Village On Horsetooth, there was discussion around the need for a formal policy related to the Housing Capital Fund prior to approving these monies for use. Staff is asked to prepare a read before memo that covers: 1) How the funding split was derived; 2) Status of the policy discussion; and 3) When the policy item is anticipated to come to Council. An alternative suggestion was to cover this item from the General Fund and to pay the money back from the Housing Capital Fund once a policy is in place. For Item #17, grant funding for the Streets Park, there was discussion about whether resident concerns regarding placement of the park had been resolved. This was confirmed. Staff is asked to provide a read before memo that provides some additional background information as well as a schedule for park implementation. For Item #19, consideration of the Midtown Business Improvement District, there was some discussion about the petitions that were received. It was noted that staff continues to work with the applicant to ensure the petitions meet all necessary requirements. Leadership Planning Team Meeting November 6, 2017 Page 2 of 5 For Item #20, the 2018 Annual Appropriation Ordinance, staff is asked to provide a response to the letter and petition received from a resident of Oakbrook II regarding Sunday Transfort Service. It was noted that a SAR will be created. A copy of the letter is attached. For Item #24, items relating to the 2018 Utility Rates, it was noted that there was no comparison chart for Option #3. It was also noted, for future discussions, that impacts should be split between business and residential and not aggregated. Six Month Calendar 1. November 14 Work Session – Information on why the session was canceled should be added to the Calendar. 2. November 21 Regular Meeting – a. Small Cell Facilities was added on Consent (moved from November 7). b. Legislative Policy Agenda Adoption was added on Consent. c. Community Services 2018 Mid-Year Budget Cycle Appropriations was added. 3. December 12 Work Session – Historic Adjacency Standards and Downtown Standards and Neighborhood Transition Standards were combined into one item – Compatibility and Character Code Updates. 4. January 23 Work Session – the Community Behavioral Health item was briefly discussed. It was confirmed that this will be a broader discussion. 5. February 13 Work Session – the 100% Renewable Energy Study item was discussed. It was noted that the items included in the packet memo on renewable energy goals and distributed solar business model should be added to this discussion. Items that should be included in overall messaging related to renewable energy were also discussed. 6. April 10 Work Session – Historic Preservation Code Review was added. 7. Unscheduled items: a. Affordable Housing Capital Funds – item was briefly discussed. It was noted that this item should come back to Council sooner than the 2nd Quarter of 2018 if possible. 8. Council Priority Items were discussed. a. Staff reported that an update to the Council Priority list is underway. It was suggested that a column be added to the report that notes if the item requires Council consideration and, if so, the date the item is scheduled or anticipated to be scheduled for Council’s agenda. b. Staff reported that highlights for Council priority items on the Six Month Calendar should be in place by the next time the Calendar is published. Leadership Planning Team Meeting November 6, 2017 Page 3 of 5 Other Discussion Items City Clerk Coldiron noted: • She met with County Clerk & Recorder Angela Myers and was able to observe the activities that were underway at the Election Center, one of the voting centers, and the Courthouse. As of November 6, 2017, 718,174 ballots had been returned; 52,636 from Larimer County. Assistant City Manager DiMartino noted: • Collective bargaining efforts continue and it will be helpful to have Council’s feedback and guidance as part of the upcoming executive session. • A staff team is developing a project plan regarding next steps with Keep Fort Collins Great (KFCG) and anticipates a Council Work Session in the next few months. Deputy City Manager Mihelich noted: • A team has been put together to work on wood smoke. A memo will be forwarded to Council that provides various options and related timelines. A work session might follow. • The Village on Horsetooth has been approved through the Development Review Process and the project is underway. • The electrical cabinet mural painting in Buckingham went well. The artist is currently finalizing things. City Manager Atteberry noted: • Efforts continue with the Whitewater Park. It was noted that our representative for the Corps of Engineers should update the Corps on this item as well. • A memo was included in Council packets regarding Business Engagement. He asked for and received feedback. • Denver has a new ordinance on smoking; violations are civil versus criminal. It was noted that staff will be bringing a civil option forward for Council consideration. • He and the Mayor had a good meeting with representatives from the School District and Timnath to discuss potential annexation efforts. These efforts are expected to move forward shortly. • ASCSU approved funding to participate in the occupancy study. • Staff will follow up on the request related to the drone pilot program application. Leadership Planning Team Meeting November 6, 2017 Page 4 of 5 • Staff was able to review the memo from the US Senators related to train noise. It was noted that staff has committed to the FRA that a proposal will be submitted. Staff will provide Council with an update on this item. • Staff is reviewing the Santa Monica Wellbeing Index and will report back to Bloomberg on this. Mayor Pro Tem Horak noted: • He attended a meeting on I-25 and that adding a road usage fee for electric vehicles is being considered. • PRPA has some town halls coming up: December 7 (two sessions), December 12, sessions in Loveland and Estes Park and December 13, a session in Fort Collins. Mayor Pro Tem Horak commented on the following items from the November 2 Thursday packet: • He noted that a quarterly report on Community Dashboard items summarizing trends, significant variances, and key items would be helpful (could be added to the City Manager’s Monthly Report). Staff will consider the most appropriate way to share this information with Council and the public. • He noted that the item on youth homelessness was enlightening and encouraged the City to do whatever is possible to help facilitate solutions. • He noted that he would like to see additional information on the Climate Action Plan. In future quarterly reports, staff is asked to provide an update on the 31 items that were listed and funded. Staff is also asked to include information on the items that are providing the greatest community impact and a snapshot on how we are moving the dial towards meeting the City’s long-term goals in this regard. • He provided staff with some changes for the Land Conservation Stewardship Board work plan. The information will be forwarded. • He noted that City efforts such as procurement of electric lawn and garden equipment should be highlighted and that conversations around this should be elevated. Mayor Troxell noted: • He met with Maya Jairam regarding KRFC and their new efforts for uber local reporting. He asked that staff consider how this could be incorporated into our CPIO engagement strategy. • The Boards and Commissions event was very nice. He suggested that staff consider a coordinated approach for City events through a coordinator. He noted that this works well for CSU and helps with consistency of look and feel across events, etc. Staff is asked to provide feedback on the number of board members who attended the event and whether we collect data from those who did not. It was also noted that City staff should disperse throughout the tables to ensure people get thanked and that we can collect feedback. Leadership Planning Team Meeting November 6, 2017 Page 5 of 5 • The Futures Committee meeting is next week. He requested that staff reach out to the speaker to ensure that the conversation around Artificial Intelligence was geared towards City applications. • Innosphere had Ross Duvall here for a presentation. He noted that they are doing great work. • The memo related to West Nile Virus asked whether City Council would benefit from receiving updated recommendations. LPT indicated that they do wish to receive these. • The ICMA achievements the City had obtained. He congratulated City Manager Atteberry and staff for the great work. • Staff should review the email received by Councilmember Overbeck regarding cultural resources and integration to ensure his information is included as part of the current efforts related to this item. The meeting ended at 9:55 a.m.