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HomeMy WebLinkAboutMinutes - Mail Packet - 11/7/2017 - Leadership Planning Team (Lpt) Meeting Minutes - October 30, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: October 30, 2017 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, Assistant City Manager Kelly DiMartino and City Clerk Delynn Coldiron met on Monday, October 30, and the following summarizes the discussions that began at 7:41 a.m. November 7, 2017 Regular Meeting The November 7 meeting agenda was reviewed. For Item #5, 2018 Budget Appropriation for the Northern Colorado Regional Airport, staff is asked to provide a memo to Council giving an update on current efforts, accomplishments, and noting any concerns. Ongoing quarterly reports were requested. For Item #9, Fee Waivers for Village On Horsetooth, staff is asked to confirm whether this project has received final approval through the Development Review Process. For Item #11, Amendments to Code in Natural Areas, there was discussion around the purpose of this item; to clarify and tighten rules. There is no action needed. For Item #20, Grant Funding for the Streets Park, staff is asked to verify if this is currently a City Park. If so, the language within the title and AIS should be revised to refer to park enhancements versus park construction or development. For Item #21, Rescinding Resolutions Initiating the Water Treatment Facility Annexations, it was noted that questions from a previous LPT discussion resulted in staff identifying additional notices to be provided. It was also noted that staff is reviewing notice practices in connection with annexations. This item is being rescheduled for February 2018. For Item #22, Consideration of the Midtown Business Improvement District, it was suggested that staff develop specific guidelines for future requests for these types of Districts to inform the proponents of the process requirements and expectations. For Item #24, Items relating to the 2018 Utility Rates, staff is asked to prepare a memo, or incorporate into the AIS, a summary of the reasons the rates need to be increased. Leadership Planning Team Meeting October 30, 2017 Page 2 of 5 Six Month Calendar 1. October 31 Meeting – nothing scheduled. 2. November 21 Regular Meeting – Legislative Policy Agenda Adoption item was added on consent. 3. December 5 Regular Meeting – There was discussion around the Downtown Smoking Ordinance and the changes that are being recommended. It was asked whether the Downtown Development Association and concerned business owners had been involved in the work that is being done. Staff confirmed this. 4. January 23 Work Session – the Community Behavioral Health item was discussed. There were questions around whether options, other than the County’s, would be presented. It was noted that looking at a distributed revenue model so funding could be used on many options and so that the Community had some say over outcomes would be beneficial. 5. January 23 Work Session – the North I-25 Express Lanes Project Update was discussed. It was noted that this should be a broader update of the work being done along the I-25 corridor. It was also noted that City staff should be presenting first. 6. February 13 Work Session – the 100% Renewable Energy Study item was discussed. It was noted that as part of this item staff should talk about history, the RTO advantage, transmission towers, battery storage, etc. It was also noted that we need to start changing language around transmission lines/towers to ensure there is understanding that these are needed to move green energy; green energy highways. 7. Council Priority Items: a. Wood Smoke – nothing is scheduled on this item. Staff is asked to provide an update on where we are with these efforts. What actions are we taking/going to take? b. Revenues – nothing is scheduled on this item. Staff is asked to provide an update on where we are with these efforts, especially since KFCG funding is scheduled to end. c. Council Priorities – Staff is asked to make sure that all Council priorities are reflected on the calendar. It was also noted that Council priority items should be highlighted in some way on the Six Month Calendar. Other Discussion Items City Clerk Coldiron noted: • November 1 is the Boards & Commissions Appreciation Event. Assistant City Manager DiMartino noted: Leadership Planning Team Meeting October 30, 2017 Page 3 of 5 • Collective bargaining efforts are moving forward and that staff has received a counter-proposal from the FOP that is being reviewed. She stated that a memo would be provided in Council packets on Thursday. Deputy City Manager Mihelich noted: • That LPT and a Council work session are currently scheduled for December 26, 2017. He mentioned this so Council could start to consider whether or not to cancel this meeting since it was so close to the Holidays. • Work continues related to issues relayed by a resident concerned with a property he believes is in constant violation of home occupation and nuisance codes. Problem properties within the City were discussed, as well as related enforcement difficulties. Staff is asked to work together to come up with strategies and potential code changes that can be used to address problem properties. It was also mentioned that the cross-organization task force should continue and be further utilized to help address these items. • Efforts continue related to the Whitewater Park. A project update was given. It was noted that a single point of contact for the Army Corps of Engineers is desired. City Manager Atteberry noted: • He has a meeting today with representatives from the School District and Timnath to discuss potential annexation efforts. It was suggested that CDOT be included so they can weigh in on the discussions. • There will be service for former mayor, Gary Cassell, on Thursday, November 2, at 11:00 a.m., at the Redeemer Lutheran Church. He added that they were seeking someone from the City who might be appropriate and willing to provide brief comments about his service with the City. Mayor Pro Tem Horak offered to do this. • Preplanning is underway for the meeting with the Army Corps of Engineers and staff related to Halligan. The meeting has not yet been scheduled, but efforts to do this are underway. • The Board of Realtors and CSU have expressed interest in moving forward with the Occupancy Study. ASCSU will be discussing this at their meeting later this week. • There was an event over the weekend to paint a mural on the electrical cabinet in Buckingham. Neighbors were encouraged to be part of the effort. Staff is asked to provide a report on how the event went. Mayor Pro Tem Horak noted: • He received some information from a resident regarding rigged elections. He asked that the information be sent to Council. Leadership Planning Team Meeting October 30, 2017 Page 4 of 5 Mayor Pro Tem Horak commented on the following items from the October 26 Thursday packet: • He would like an update on where the City is headed related to Arthur’s Ditch once the analysis is complete. It was noted that a BFO offer was likely to come forward in the 2019/2020 process. • He noted the summary regarding potential changes to the Oil and Gas code. Staff acknowledged that the next steps would be public outreach and then bringing the item to Council for final consideration. • He asked about the development review fees and whether this was a policy question for Council. It was noted that this was in response to Councilmember Cunniff’s request and that there was no policy question for Council. The key take away was that fees are not sufficient when development activity is down, but are more than sufficient when development activity is up, providing a balance. • He asked whether a pre- and post- analysis is being done on RP3 zones. Staff confirmed this. • He noted that it is good to see the transient numbers tracking downward. He stated that there needs to be more context or some kind of time sequence associated with the map. It is unclear what the information is trying to show. • He noted that ozone numbers are getting slightly better. • He noted that the Natural Areas quarterly report is very good and informative. • He acknowledged the memo provided by staff regarding the social responsibility item. He asked staff to ensure that the original stakeholders who brought this item forward were given a copy of the memo. • He asked about whether Council had received performance information for the Judge. Staff noted that Council should be receiving this information no later than November 8. • He noted on the PRPA draft net zero carbon item, that themes are important when we talk about renewal energy. Transmission lines, new generation, the need to have 2x capacity available, etc., are all important in how they are messaged. Mayor Troxell noted: • He saw an article about Loveland’s efforts to tax Netflix and that they seem to be backing off of their stance. He added that he was bringing this forward for awareness purposes. • He had a great trip to Japan. He stated that the trip was sponsored in part by SAFE (Securing America’s Future Energy). He added that the trip was led by Admiral Dennis Blair who was accompanied by Michael Hardin, the General over all of the Marines. They had incredible access to CEOs and Vice Presidents of organizations such as Nissan, Honda, Toyota and DENZO (the supplier for many of the automobile manufacturers). They discussed current trends on electric vehicles, autonomous vehicles, and other modes of transportations. Energy initiatives were also discussed. • He has been talking to the LLAC about strategic outreach. Leadership Planning Team Meeting October 30, 2017 Page 5 of 5 • He is meeting with the Metro Mayors Caucus regarding state funding for transportation needs. City Manager Atteberry offered to attend as well to provide any support needed. • The memo regarding Arts, Culture and Museums Integration did not include any reference to the Museo or Lee Martinez. He stated that we really need to identify and integrate messaging. He asked staff to consider having a master curator over all of these items to ensure integration (he noted the CSU Liaison position as an example). • That the efforts related to Smart Connected Cities out of Denver failed to connect with Utilities. He asked staff to make sure that Utilities get integrated into this conversation and added that they should be integral in driving these efforts. The meeting ended at 9:52 a.m.