Loading...
HomeMy WebLinkAboutMinutes - Read Before Packet - 10/10/2017 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - October 9, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: October 9, 2017 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Deputy City Attorney John Duval, and City Clerk Delynn Coldiron met on Monday, October 9, and the following summarizes the discussions that began at 7:35 a.m. October 10, 2017 Work Session The October 10 meeting agenda was reviewed. For Item #1 related to the Business Engagement Action Plan, it was noted that the charts on Page 3 of Attachment 2 are hard to read and that the cover page for Attachment 6 printed as a black box. For Slide 7 of Attachment 6, staff is asked to talk about what it means to operationalize these things. For Item #3 related to Fort Collins and Organized Energy Markets, staff is asked to highlight how these things relate to Fort Collins and benefit the community. Staff is also asked to make sure to discuss how these efforts actually move towards a zero sum gain versus transference. October 17, 2017 Regular Meeting The October 17 meeting agenda was reviewed. For Appropriation of Grant Revenues for Electric Lawn and Garden Equipment Procurement: City Manager Atteberry is asked to highlight this as a good news item as part of the Calendar overview. It was noted that this is a good thing for the City and enables us to pilot this for other Front Range Communities and lead the way in this regard. For Long Pond Wireless Telecommunications Facility: It was noted that the Planning & Zoning Board denied this request due to incompatibility with surrounding land use. The City’s role in telecommunications and Council’s role in deciding this item were discussed. Staff is asked to ensure that all comments received related to this matter get included in Council packets. Six Month Calendar 1. October 24 Work Session – Oil & Gas – not sure a work session item is needed. Staff is asked to provide an update memo in a Thursday packet and then Council can bring this item up under Other Business to provide feedback and give direction on next steps. Leadership Planning Team Meeting October 9, 2017 Page 2 of 4 2. November 7 Regular Meeting – noted that the Fort Collins Stormwater Criterial Manual and Low Impact Development Implementation Manual had been moved from October 17 to November 7 to allow for legal notice publication. 3. December 5 Regular Meeting – noted that the appeal for 4406 Seneca Group Home had been confirmed for this date. Other Discussion Items City Clerk Coldiron noted: • The next opportunity for proclamations falls after the Imagine a Day Without Water event scheduled for October 12. A proclamation will be printed and provided to Mayor Pro Tem Horak to read at the event if he is able to attend. Deputy City Manager Mihelich noted: • Staff plans to send a letter in support of Xcel Energy’s Integrated Resource Plan. There was support for this. • The initial RFP efforts related to Broadband have concluded. Staff plans to provide an update memo to Council. The Mayor noted that he posted an article on Facebook related to Chattanooga’s efforts in this regard that might be of interest. • A naming option being considered for the City Park Train to ensure that the Lions Club receives recognition for its contributions is “City Park Railway featuring Lions Depot and Tunnel”. There was support for this. City Manager Atteberry noted: • Baldrige - 8 examiners came and were on site visiting with staff and performing their organization review through Thursday. They were a good team, asked great questions and were very interactive. They visited with 449 staff members + 1 canine. Executive Leadership Team members and other management staff provided good feedback about their experiences. The Mayor complimented Darin and staff for all of the efforts made. In November, the City will find out whether or not we received the award. In December, the City will get a full report, including identified opportunities for improvement (OFIs). Staff is asked to provide Council with information about the amount of investment made in these efforts, as well as the outcomes that have been realized for the City organization and the community. It was noted that staff should consider taking this information, together with lessons learned and best practices identified, and share with others at regional meetings, conferences, etc. • There was a fire over the weekend in Taft Canyon that resulted in a fatality. It was noted that PFA should include City Council when notifying the District and PFA Boards. Leadership Planning Team Meeting October 9, 2017 Page 3 of 4 • There has been some concern raised about the City providing a location where residents can drop off branches for free, which then results in free mulch; there is some feeling that this competes with private business. It was noted that with large storms and in emergency situations the City should continue to do this. Mayor Pro Tem Horak noted: • The opening of the Twin Silos Park was delayed. He added that it would be helpful to know the reasons why when delays like this occur. • The CAG is interested in using URA monies for a North College drain project they are working on. Staff is asked to continue moving forward on these efforts, including bringing an offer forward as part of the next budget process if this makes sense. • The Infra Grant application is due on November 2. The North Metropolitan Planning Organization will be submitting the application and is seeking local matches for this work. It will include building a strategy that enables the final design to move forward for the six miles of roadway from Highway 402 to Highway 56. This is a great opportunity to build cooperation and collaboration throughout Northern Colorado entities and perhaps an area where the Northern Colorado Economic Alliance (NCEA) could play a larger role. • A process called journey mapping is being used by organizations to look at websites from a customer perspective and then improve and/or adjust accordingly. He provided staff with the information and thought it would be a way to look at the City’s website on a more systematic basis. • He found an article on time based utility rates (seasonal). The information was provided to staff. • It would be helpful to get an update on the Summer ozone season. Staff is asked to provide a Staff Report on the declines that are occurring and any ties this has to our gardens, etc., at a future Council meeting. Mayor Pro Tem Horak commented on the following items from the October 5 Thursday packet: • The summary of City affiliations with climate organizations was good. Staff is requested to provide an update on all agencies at some point. • Related to the Housing Catalyst information, there was discussion on whether staff is following up on the items suggested. It was noted that this will be addressed at an upcoming work session. • Related to the IGA with Larimer County on the Mokler Property, staff is asked to confirm that there is contiguity and that all developments must adhere to all City standards and annex at the time development occurs. It was noted that an article regarding annexation is expected to be published in the Coloradoan shortly. Leadership Planning Team Meeting October 9, 2017 Page 4 of 4 • Related to the Legislative Policy Agenda, it was noted that staff did a great job with this document. It was more meaningful, more pointed, and used better words. A few minor edits were identified that will be forwarded to staff. The Mayor echoed these comments. Mayor Troxell noted: • He attended the Museo reopening event and it was well done. He added that he found out about another event scheduled at Lee Martinez that no one from the Museo knew about. Staff is asked to start working on ways to integrate our cultural heritage and to celebrate more holistically. It was noted that this should occur within relatively short order – within a year or so. Integration is expected between Fort Collins museums, as well as other organizations such as CSU and non-profits. Connecting with the Poudre Heritage Alliance to help with this was also mentioned. • The next meeting for the Community Foundation is on January 4, 2018 and this would be a good forum to talk about I-25 issues and to explore ways to get everyone involved, including private businesses and property owners. • Otterbox will be celebrating its 20th anniversary on May 15, 2018. He added that it would be good for the City to celebrate this. It was also noted that this organization, and others, are interested in giving back to the community in intentional and valuable ways. They are interested in investing in projects that have community impact. Staff is asked to start exploring these opportunities further, perhaps as part of our business strategy efforts, and to have more involvement and participation in this space. • The Lions Club would like to have a sign somewhere at the entry of the City. Staff is asked to report back on what is needed to do this. He added that signs that include a URL or QR code would be of interest so people could go to a specific site and find out more information. • He attended the STEM event at Shepardson Elementary. Tony Frank was one of the speakers. The event was well done. • He attended the District 2 CML meeting in Berthoud along with Mayor Pro Tem Horak and Councilmember Summers. It was noted that some changes are needed for these meetings. • He is headed to Lexington, Kentucky later this week to participate on a panel as part of University Cities. • There are political signs at Timberline and Prospect that need to be reviewed for compliance with the sign code. Adjourned – 9:49 a.m.