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HomeMy WebLinkAboutMinutes - Read Before Packet - 10/3/2017 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - October 1, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: October 1, 2017 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Delynn Coldiron met on Sunday, October 01, and the following summarizes the discussions that began at 5:02 p.m. October 3, 2017 Regular Meeting The October 3 meeting agenda was reviewed. For Item #8 related to the Immigrant Communities Task Force, it was noted that staff, in their presentation, should be very clear about the objectives for and roll of the task force. Staff is asked to provide information about the outreach that has been done with boards and commissions and whether they have any formal positions or recommendations regarding this item. There was discussion about translation services provided for Council meetings and related technology. Staff is asked to report back on the criteria we use to determine when translation services are provided and in what languages, as well as on the capabilities of the technology that we use. October 10, 2017 Work Session The October 10 work session agenda was reviewed. For Item #1 related to the Business Engagement Action Plan, staff is asked to provide information on how we are leveraging the expertise and feedback provided by the Economic Advisory Board. Staff is also asked to follow up with the Chamber of Commerce to collect their feedback and ideas related to this item. For Item #2 related to the Climate Economy Update, staff is asked to discuss this item with the Economic Advisory Board to collect their feedback and ideas on this issue. The Bloomberg Mayor’s Challenge was mentioned and staff is encouraged to discuss the innovative ideas they are hearing at the meeting. Another request is for staff to review the list of contractors for Efficiency Works and provide information on why no Fort Collins contractors are on the list. Six Month Calendar 1. October 17 Regular Meeting – both GID items will be moved to the November 7 meeting to correspond with the Annual Budget Appropriation. Both items will also be added to the November 21 meeting for second reading. Leadership Planning Team Meeting October 1, 2017 Page 2 of 4 2. October 24 Work Session – was discussed as a possible date for the appeal for 4406 Seneca Group Home. There is some concern that this date will not work due to pending Land Use Code changes that may have an impact. This item will be discussed at Executive Lead Team. 3. October 31 – 5th Tuesday – was discussed as a possible alternate date for the proposed Collective Bargaining item (currently planned for November 7) , as well as the appeal for 4406 Seneca Group Home. This item will be discussed at Executive Lead Team. 4. November 28 Work Session – confirmed that the Metropolitan District Policy Changes (Part 2) would be added and that the Community Organics Recycling Project would be moved to the April 10, 2018 Work Session. 5. Unscheduled Items: Landmark Preservation Review – staff is asked to provide an update. A memo is requested for the Thursday packet. Other Discussion Items City Clerk Coldiron noted: • There may be a scheduling conflict for the October 23 LPT due to absences. It was determined that the meeting will continue as planned and absent members could call in if possible. • There was a question about appointing interim board members on an ongoing basis without formal interviews. It was determined that outreach should be done with each Council Liaison, that the initial paperwork as well as attendance records should be forwarded, and that a phone conversation could occur. The process should be consistent for all. • There was a Notice of Intent to Circulate an Initiative Petition received by the City Clerk’s office. It relates to marijuana and not discriminating for engaging in lawful activities • There was a question on whether a proclamation should be done for the Imagine a Day Without Water event. It was determined that we should go ahead with this. Assistant City Manager DiMartino noted: • November 1-3 is the date for the National Cybersecurity Symposium in Colorado Springs. City Manager Atteberry noted: • The Washington, D.C. trip was productive. Council and staff were able to meet with two Senators, a Congressman, and with the FDA, HUD, CORPS and DOT. Topics of conversation included I-25, Halligan Reservoir and train noise. With regard to Halligan, wetland issues are of concern. Staff is asked to follow up with the Denver office evaluating our application. It was noted that understanding their Leadership Planning Team Meeting October 1, 2017 Page 3 of 4 regulations/expectations, the solutions that might be acceptable and getting examples of ways others have met the requirements would be helpful. • Baldrige examiners will be on site all week and will be dedicating in total over 1,000 hours of time to the organizational review. It was noted that they will be meeting with some Councilmembers and attending Tuesday’s Council meeting. Staff has provided over 100 documents for review. The examiners will be done with staff and panel interviews late Wednesday or Thursday morning. They will do a report out before they leave, giving us a top 10 list of strengths. In November we will find out whether or not we received the award. In December we will get a full report, including identified OFIs. If we win the award, it will be recognized at a conference in early April. • Two meetings are scheduled with City Manager Atteberry, Mayor Troxell, Mayor Pro Tem Horak and the County: (1) Community Behavioral Health, and (2) Annexations. City Attorney Carrie Daggett noted: • John Duval will be covering LPT and the upcoming APU hearing while she is away. • Staff has been working on items related to the Ethics Review Board. A Code change related to Councilmember conflicts of interest and related policy that were recommended by the Board at the end of March will be taken back to the current Board for review due to a change in membership before coming forward for full Council review. A staff liaison to the Board is also expected to be appointed. Mayor Pro Tem Horak commented on the following items from the September 28 Thursday packet: • Oil and Gas Regulations: Staff is asked to clarify whether outreach was done to City boards and commissions and, if so, what the recommendations were. • Regional Police Training Facility: Staff is asked to provide information on anticipated costs of the facility and the related funding. It was also mentioned that context is really important for these types of communications; more information would be helpful. • Purchase of Electric Mowers: Great information. • Advances between the City and URA: Thank you for the update. • West Elizabeth Pedestrian Crossing: Staff is asked to report back on how this item can get scheduled, an anticipated timeframe, the other priorities ahead of this item, and the process for changing priorities. • Park Ranger Update: Staff is asked to provide additional clarification on how the numbers compare to program goals and the overall effectiveness of the program. • Historic Signs: Appreciated the process improvements noted. Leadership Planning Team Meeting October 1, 2017 Page 4 of 4 • Homeless/ Transient Calls: Thank you for the information. Staff is asked to provide regular reporting on numbers associated with the dedicated jail space for homeless/transients. Staff is also asked to provide a map showing trends over the year and an analysis on what the data is telling us. • Council Initiative Dashboard: Would like to see more specifics related to items, together with corresponding dates. Detail on individual topics will be forwarded to appropriate staff for updates. Mayor Troxell noted: • He was appreciative of the Councilmembers and staff who went to Washington, D.C. • He would like more information on the Federal Railroad Administration waiver process. Staff is asked to clarify when the waiver will be submitted, how it will be submitted and other related details. • He attended the Lemay Realignment meeting and met the new City Engineer. He noted that the process was good. • He attended a celebration with La Familia. • He visited a new Village Coop at Horsetooth and JFK. He noted that this is worth a look and supports different housing options and creating affordable ways for people to live in our community. • He toured the new food bank distribution center and reported it is doing well. • There should be more executive vision and engagement around the future related to the PRPA item in the Council Priority document. Staff is asked to look at this, as well as ways to combine/partner PRPA and Fort Collins’ Utility goals. • City Clerk’s staff mentioned, at last week’s meeting, a business involved with marijuana tincture. Staff is asked to provide follow up information on whether there are any violations. • He has applied for the NLC Transportation and Infrastructure Committee. He noted that he has been working with staff on items related to drones and added that the NLC has a draft ordinance related to this item that might be helpful. Adjourned - 7:31 pm