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HomeMy WebLinkAboutMinutes - Read Before Packet - 9/26/2017 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - September 25, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: September 25, 2017 TO: Mayor and Councilmembers FROM: Delynn Coldiron, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Delynn Coldiron met on Monday, September 25, and the following summarizes the discussions that began at 7:40 a.m. September 26, 2017 Work Session The September 26 meeting was reviewed. Relating to 2018 Budget Revisions, staff is asked, as part of the presentation, to provide clear context around both the budget adds and reductions proposed and to emphasize the logic that was used to get to staff’s recommendation as it relates to the use of reserves, reviewing one-time versus ongoing requests, etc. October 3, 2017 Regular Meeting The October 3 meeting was reviewed. Item #3 relating to Appropriating Prior Years Reserves - staff is asked to continue their work to build understanding around the different reserve accounts that exist. Staff is also asked to report back to Council on the internal loans between funds and the status of repayment. Item #6 relating to the Fox Hills Annexation - it was noted that this starts the process of bringing roads and infrastructure up to City standards and that all involved understand their responsibilities in this regard. Item #8 relating to the Immigrant Communities Task Force - staff provided information about the expected roles and membership of this group. It was noted that the group will be responsible for providing clarity around organizational policies while informing immigrant community members about the services that are available to them without living in fear. It was also noted that the item supports Fort Collins not being considered a Sanctuary City. In the Resolution, staff is asked to include clear objectives and expectations for the Task Force, a timeframe that includes an end date for the Task Force, and language that supports that Fort Collins is not a Sanctuary City. Item #9 related to the Long Pond Wireless Telecommunications Facility - staff noted that this will be an unusual proceeding where a hearing and decision that typically happens at the Planning & Zoning Board will be occurring at Council. This is not an appeal; it is a decision by Council as to whether or not to approve an Addition of Permitted Use under the Land Use Code. Two ordinances will be provided for the item, one approving the Leadership Planning Team Meeting September 25, 2017 Page 2 of 6 request and one denying the request, with the ability to modify as needed. Staff is asked to ensure that Council has the context needed about the process. A flow chart of the process was also recommended. Six Month Calendar 1. October 24 Work Session-Metropolitan District Policy Changes: It was noted that this item will be presented in two parts. The first will be focused on education and understanding. The second will be focused on specific details and potential policy changes. The second part is currently scheduled for January 9, 2018. It was noted that a date closer to October 24 would be preferred. 2. Unscheduled Items: a. Community Behavioral Health – Staff noted that there is a meeting with the County in a week or so regarding this issue. LPT voiced some concern that the County is proceeding with their plan without including other major jurisdictions. Staff is asked to schedule a meeting with Mayor Troxell, Mayor Pro Tem Horak, City Manager Atteberry, County Manager Linda Hoffman, Laurie Stolen and others as needed. b. Property at Running Deer Natural Area – Staff noted that negotiations have continued with Mr. Hageman. It is anticipated that staff will have something to share on this by the end of the year. c. IGA Amendment with Colorado Department of Transportation – Staff noted that a more complicated combination of things are in process and are being included in a separate agreement with the property owners that will come forward at the same time as the IGA. The item should come to the Council Finance Committee in October or November and then to Council at its first meeting in December. d. Affordable Housing Fee Waivers – A question was posed about when this item will move forward to Council. Staff will follow up on this item at the next Executive Lead Team meeting and report back. e. Occupancy Study – Based on direction under Other Business last week, City Manager Atteberry reported that Ginny Sawyer is reaching out to ASCSU and Mr. Atteberry to Tony Frank to determine their interest in participating in this study. Staff is also asked to follow up with the Board of Realtors to see about their interest. Unscheduled Calendar Items: It was suggested that in addition to the description, information on the status of the item, as well as a potential date the item would come before Council should be added for all items noted. This will be followed up on at the next Executive Lead Team meeting. There were no changes made to the calendar. Other Discussion Items Other Business from the last Council meeting was briefly discussed. Regarding the item on needles being found in parks, City Manager Atteberry mentioned that staff would be pursuing the installation of some sharps Leadership Planning Team Meeting September 25, 2017 Page 3 of 6 containers in areas where needles are frequently found. Staff will report back to Council on this item once we have more information. Assistant City Manager DiMartino noted: • Collective Bargaining process is underway. It is anticipated that this item will be coming to Council in November. Deputy City Manager Mihelich noted: • Sherwood Property: Work has continued with Faith Family Hospitality related to the City-owned Sherwood Property. He noted that there is a good possibility for a long-time lease in lieu of a sale. He added that Faith Family Hospitality intends to make a lot of improvements to get the property ready for operations. He also stated that the neighborhoods are in agreement with what is being proposed. An update will be provided to Council as soon as one is available. • MPO and Federal Grant timing for Van Go: Transfort staff has been able to get approval from the MPO to pay them as soon as the federal grant funds have been received. • Utility Rate Ordinances: Council will now see three options for consideration, including: o Time of Use Standard o Time of Use Standard with Tiers o Time of Use Standard with Tiers, minus Electric Heat Staff was asked to make sure that the information is easily understandable, that the figure tables are clear and show differentials, and that a list of pros and cons be added. City Manager Atteberry noted: • Legislative Review Committee (LRC): Councilmember Martinez has expressed concern about the LRC considering non-federal and non-state items, i.e., retail tobacco licensing. Additional clarification regarding this item will be discussed at the LRC meeting this afternoon. • Leadership Planning Team (LPT): Reminder that the next LPT meeting is scheduled for Sunday, October 1, at 5:00 p.m. • Baldrige: Baldrige examiners are coming in next Monday, October 2, through Friday, October 5. Baldrige will have 8 examiners here, as well as a representative from the National Institute of Standards and Technology (NIST). The following is the URL address to the City’s 2017 application: http://citynet.fcgov.com/cmo/files/BR.pdf. A printed copy of the application is available for Councilmembers who are interested. Sarah Kane can assist you with this. • Washington DC: Four Councilmembers are headed to Washington, D.C., together with City Manager Atteberry and Tyler Marr. Staff is asked to forward an agenda, as well as speaking points to Councilmembers. Mayor Troxell noted that everyone needs to be clear about the asks the City has related to Federal Railroad Administration items. He also noted that the action items that have been Leadership Planning Team Meeting September 25, 2017 Page 4 of 6 identified need to be relayed as well. Staff is also asked to determine which meetings, if any, will have more than two Councilmembers in attendance as these will need to be open to the public and posted as public meetings. • Vehicle Noise and Speeding: Staff was out in force over the past two weekends enforcing on these items. The update provided by Police staff was referenced. Kudos to Chief Jones and Deputy Chief Cronin for their work on this item. • Citizen Request related to the Jewish Organization at the Senior Center: Leadership staff is working on a response to this request and will ensure that all employees are aware of City policies related to free speech to ensure they respond to these situations appropriately. • Keep Fort Collins Great (KFCG): A staff team has been convened to start looking at options for renewal; in analysis phase right now. Staff will be putting together a public engagement plan in anticipation of a potential ballot measure in November, 2018. Staff is asked, as part of the analysis work being done, to focus on the outcomes that have been realized with KFCG funding to date. • Places for Bikes Conference: Council was provided with a response given to a citizen requesting information on funding. Nearly all City-related costs were covered by a grant. • Vine and Lemay Infrastructure Improvements: Public engagement process has started related to road and infrastructure improvements and possible funding mechanisms. The potential of having a toll road is being included as one of the potential options. Staff is asked to provide Council with information on the options being considered and the direction staff is leaning towards. • Judicial Watch: Received a CORA request on the Police Recruitment related to the finalist candidates. Staff has investigated and found that the consultant got ahead of us in this case and then made a misstep with one of the candidates. The City is in the process of severing the relationship with the recruiter based on the information that was found. The company acknowledged responsibility for the problem situation and has apologized. Although the search process will be delayed, the City does plan to get another recruiting company on board to continue the process. The current Interim Chief has agreed to stay on for a longer period of time to allow for this. Mayor Pro Tem Horak noted: • City Employees parking on Cherry: Staff is asked to report back to Council on what we are doing or can do to encourage employees to park in our lots, etc. He has received information from neighbors that City staff is parking in the neighborhoods and impacting their spaces. It was noted that the County may also be contributing to this since they no longer pay for jurors to park in the parking garage. • Water Summit: Attended this meeting on September 12. The focus was on how we can work with the other two water districts and move forward on substantive partnering. He added that the meeting was good and productive. Mayor Pro Tem Horak commented on the following items from the August 21 Thursday packet: Leadership Planning Team Meeting September 25, 2017 Page 5 of 6 • Drinking Water Quality Report: Understand that we cannot provide information in a joint report. Staff is asked to look for additional ways to get information out to our growth management area to provide water quality and other information about other water providers serving the areas not served directly by the City’s Water Utility. • Code Compliance: Still have concerns over the lack of proactive enforcement on properties that have a history of violations. Staff is asked to come back to Council with a strategy on how we can address this better – communication, notification, strengthening our enforcement options, etc. Staff is asked to include their ideas on items that would make our efforts more effective and how we can make problem properties more visible to renters looking for a place to live. It was mentioned that one way to improve tools for ensuring compliance would be to require rental licensing. • Art in Public Places: Liked the program update and the things that are being done. Staff is asked to provide information on how we can have more robust public engagement with regard to these projects. • Xcel Energy: Is moving forward with a State Energy Plan. Boulder plans to endorse this. Staff is asked to reach out to Platte River Power Authority to see if they plan to endorse. If so, the City may want to consider doing the same. Mayor Troxell noted: • Alley Cat: The alley by Alley Cat and Mayor of Old Town has escalating issues. He has been informed that there are two competing groups that frequent the area resulting in constant fighting. Business owners are fearful that the violence is escalating. Staff is asked to consider increased police presence in this area. • Marijuana: Observed open smoking of pot in a church parking lot on Sunday. He noted that he took a picture of them and informed them they were breaking the law. The information is being relayed to police. • FRA Train Noise Article: Posted this article and has received interesting replies. Signage for motorists to warn them that train horns might not be present was one item included in a response. The Mayor noted that there is an innovation component to the waiver application the City will be pursuing. These types of signs were mentioned as something that could be included. Some type of system similar to our red light system for intersections was also mentioned where people violating train-related regulations at intersections could be identified and ticketed. Staff is asked to follow up on these items. • Jimmy Lakey Show: Received feedback that the City Manager did a great job on the show this morning. • Drones: He is a member of the Federal Drones Committee through National League of Cities and appreciates the information he has received from staff regarding federal and local regulation of drones. • Metro Denver Economic Development Corporation (EDC): The Mayor, City Manager, Josh Birks, and David May met with staff from the EDC about Fort Collins. He noted that the meeting went very well. • Chamber of Commerce: The Mayor and City Manager stopped by the Chamber for a lunch recently. Leadership Planning Team Meeting September 25, 2017 Page 6 of 6 • Social Return on Investment Workshop: Participated in a Social Return on Investment workshop. He noted that it was very interesting and covered ways to evaluate social investments into the community. • Economic Advisory Commission: Met with the Commission on their annual review. He noted that he talked with them about being on track and appreciated their responsiveness to our economic issues. He added that the Triple Bottom Line (TBL) was discussed. • Meeting with Sean Carpenter: Noted that he is interested in meeting with Mr. Carpenter related to partnering with local businesses to help meet Climate Action Plan initiatives. Staff is asked to get this meeting scheduled. City Manager Atteberry would like to participate. • SeonAh Kendall: Congrats to SeonAh who got named to the International Economic Development Council Board of Directors. The meeting adjourned at 10:06 a.m.