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HomeMy WebLinkAboutMinutes - Read Before Packet - 9/12/2017 - Memorandum From Rita Knoll Re: Leadership Planning Team Meeting Minutes - September 11, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: September 11, 2017 TO: Mayor and Councilmembers FROM: Rita Knoll, Chief Deputy City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and Chief Deputy City Clerk Rita Knoll met on Monday, September 11, and the following summarizes the discussions that began at 7:00 a.m. September 11, 2017 Adjourned Meeting and Work Session The LPT reviewed the Agenda for September 11.  Adjourned Meeting Items 1 and 2: It was noted that Judge Lane will not be able to attend the meeting. Other staff will be prepared to address questions if needed.  Work Session Item #2 CSU Game 1 Update: Please address Game 2 as well.  Work Session Item #3 Public Engagement Strategies: Please address lessons learned (what has worked well/not so well), give examples. September 19 Regular Meeting The September 19 meeting was reviewed.  Second Reading of the 1300 West Mountain Landmark Designation: The review sign has been removed. What is the criteria for when landmark designation signs are posted (beginning to end)?  Second Reading of Gardens on Spring Creek Items: Address the mechanism(s) to be used for noise monitoring and what is going to happen if a violation occurs. Six Month Calendar  The Affordable Housing Fee Waivers was removed from September 19 for additional staff work. Staff was encouraged to find a meeting date as soon as possible.  City Code Amendments Relating to Special Event was moved from October 3 to November 21 to allow time for additional staff work. There were no changes made to the calendar. Other Discussion Items Assistant City Manager DiMartino reported that Amanda King and Grant Smith attended the national City/County Communications and Marketing Association Conference, where Amanda was a presenter on Leadership Planning Team Meeting September 11, 2017 Page 2 of 3 effective public engagement strategies, and Grant accepted a Savvy Award in the category of Printed Publications‐Annual Report for the Climate Action Plan Report. City Attorney Daggett reported that her office has completed investigation of the various campaign finance complaints filed during the April election, and that there are two complaints that merit further investigation. The remaining complaints do not, and the complainant and other parties have been notified. City Manager Atteberry noted: 1. He and Deputy City Manager Mihelich will be meeting with City of Loveland leadership to discuss the possibility of considering a regionalized approach to transit services. 2. Governor Hickenlooper will be at Fire Station #1 on Wednesday, September 13 at 11:00 a.m. to sign a proclamation re‐declaring September as Campus Fire Safety Month. 3. Larimer County is moving forward with a ballot measure in 2018 to fund a mental health facility. Staff was asked to provide an update on how the City is involved in this discussion. 4. The West Nile Virus vector indices remain low, and the City is going to stay the course (no spraying at this time). 5. Utility Services clarified that there have been no regional conversations regarding after hours answering services. LPT asked if there would be any benefits (economies of scale) in partnering with other communities for utility service calls. 6. He has worked with Julia Novak to design a new format for his review, which he will be discussing with Councilmembers in coming weeks. Mayor Pro Tem Horak: 1. Suggested staff should consider partnering with Longmont for a Broadband call center in the future. 2. Requested an update on the IGA with CSU and project status, what is the 3‐5 year plan, etc. Consider a work session update, if appropriate. It was also suggested that the Mayor and City Manager meet with CSU representatives to discuss maintaining a relationship moving forward. 3. Requested a staff representative at his next listening session to address Broadband questions. 4. Shared a notification he received for a landmark designation application in his neighborhood, and noted that the map could be improved as could information on where to find out more online (the link should be directly to information about the subject application). 5. Reported he is participating in a Growing Water Smart workshop today through Wednesday. 6. Thanked staff for work in the Fairview area, and emphasized the need to focus on problem locations and property owners. Mayor Pro Tem Horak commented on the following items from the September 7 Thursday packet: 1. He appreciated the update on the bus tickets provided to the Murphy Center. 2. Encouraged continued investigation into the fire on Broadview and suggested staff seize the opportunity to produce a YouTube video to address safety aspects. He also suggested this example could be incorporated into CSU’s orientation as well. 3. Suggested the tobacco retailer licensing issue be discussed by the Legislative Review Committee and that should include level of interest in pursuing licensing, and/or interest in pursuing legislative changes so that municipalities that establish a licensing program don’t lose their share of state taxes. 4. Asked for clarification of the purpose of the Federal and State Priorities pages at the end of the Legislative Policy Agenda. He noted that the Objectives are not prioritized. It was also noted that, in addition to the members of the Committee being listed, the other members of Council should be as well. Leadership Planning Team Meeting September 11, 2017 Page 3 of 3 5. Stated that the memo on the Residential Parking Permit Program Implementation and the peer community research was excellent. 6. Discussed the Drinking Water Quality Report and asked if staff uses social media and/or YouTube videos to highlight the information contained in the report. It was suggested that future reports include a map showing the areas that the report applies to, as well as including information on the other Districts and how to contact them if a residence is not covered in the City’s Report. Another idea was broached for a joint publication with the other Districts. Mayor Troxell: 1. Reported on last week’s meeting with the FRA and asked whether the new administrator has been appointed. 2. Mentioned the draft Regional Wasteshed Goals and Objectives and the meeting he attended last week. It was suggested that Wellington should be brought into the conversation. 3. Participated in the dedication of a high water mark sign along the Poudre River. 4. Attended the opening of the new Larimer Humane Society facility. 5. Mentioned multiple digital signs in the Kelmar strip from City limits to Harmony and asked staff to investigate compliance with the Code. 6. Mentioned a new vape store on South College near the Moot House. Staff is already looking into the matter. 7. Requested Ms. DiMartino’s assistance in making a presentation regarding the Bloomberg Harvard City Leadership Initiative to the Future’s Committee this afternoon. The meeting adjourned at 9:58 a.m.