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HomeMy WebLinkAboutMinutes - Mail Packet - 9/5/2017 - Memorandum From Delynn Coldiron Re: Leadership Planning Team (Lpt) Minutes - August 28, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: August 28, 2017 TO: Mayor and Councilmembers FROM: Delynn Coldiron, Interim City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and Interim City Clerk Delynn Coldiron, met on Monday, August 28, and the following summarizes the discussions that began at 6:51 a.m. September 5, 2017 Meeting The LPT reviewed the draft Agenda for September 5th. 1. There was brief discussion about citizen concerns received on the item related to federal funding for the Community Development Block Grant and Federal HOME Investment Partnerships Program (Agenda Item #5). Ensuring compliance with diversity expectations and use of federal funds were the noted concerns. Staff should be prepared to speak to our efforts related to monitoring and ensuring the City is meeting related diversity requirements. 2. For the item on Amusement Devices and Places (Agenda Item #8), staff is asked to provide an update on how those currently holding this license and paying related fees will be notified of the changes. 3. Clarification was provided regarding off-site construction staging (Agenda Item #14). Deputy City Manager Mihelich noted that this item is intended to address construction sites where off-site staging of materials and equipment occurs. The item will add permitting requirements for this type of use that will help establish approved timeliness and address other site issues. 4. For the item on Waters Edge Metropolitan District (Agenda Item #24), staff is asked to provide clarification on what happens in a worst-case scenario. Information should include who is responsible and whether the general taxpayers would be involved. Six Month Calendar The LPT discussed several changes to the Calendar: 1. It was suggested that an in-depth update on CSU game day operations be added to the September 12, 2017 Work Session. Information on experiences to date, current efforts, issues encountered and how they were addressed, and a public engagement strategy around neighborhood concerns as CSU adds more events were all mentioned as items that should be covered. 2. Changes to the Residential Permit Parking Program, as well as changes to the Smoking Ordinance, were mentioned as potential items for Council to consider at their October 17 meeting. 3. There was brief discussion on the Occupancy Study. This will be included for consideration in the 2018 budget adjustment process. 4. Deputy City Manager Mihelich noted that efforts have continued related to the Running Deer Natural Area on possible lease arrangements. It is expected that this process will take some time. Leadership Planning Team Meeting August 28, 2017 Page 2 of 4 Other Discussion Items Deputy City Manager Mihelich noted: 1. Compact of Colorado Communities will be placed on the September 19, 2017 consent agenda unless there are Council concerns. Staff is asked to provide a Thursday packet item that identifies issues, the designee and related training opportunities. 2. Staff is working with Poudre Fire Authority on a fire investigation at 1817 Broadview Place. It was noted that there are likely significant occupancy and building code violations. Staff will provide updates as they become available. 3. Cheryl Distaso has resigned from the Community Advisory Committee due to concerns over recent ordinances that were passed and how they might impact homelessness. City Manager Atteberry noted: 1. The Bloomberg Harvard City Leadership Initiative was a great use of time. He noted that the energy and resources being put towards cities is remarkable. The case studies they worked on will be distributed to ELT for discussions and there will be six additional opportunities for high-end conference calling over the next year. He added that there were great networking opportunities with the other communities involved, including 29 other US cities, such as Baltimore and Lexington and 10 international cities, including Warsaw, Stockholm and Santiago. Mayor Pro Tem Horak: 1. Asked whether the storm water fee memo received in Council packets had been forwarded on to impacted citizens? Staff is asked to ensure that this occurs. 2. Suggested the Mayor and City Manager meet with County officials to discuss the Moekler Metro District. Staff is asked to review the existing IGA with Larimer County relating to annexations to determine whether there are needed modifications to help ensure that annexed areas are developed according to City standards. 3. Asked whether the City has reduced the number of traffic officers recently? Staff is asked to provide clarification back to Council on this item. 4. Noted that he thought the City had a no-tolerance policy on unreasonable party behaviors as students move back into town. He was alerted to a party on Fairview where no tickets were issued. Staff is asked to provide clarification on the current policy and enforcement related to this issue. There was added discussion around the difficulties of enforcing anonymous cases since good testimony is often necessary to process a violation. Staff was asked to ensure that training is done so that residents are notified of this when they call in a complaint. 5. Noted that properties on Fairview were likely not in compliance with occupancy requirements and asked about proactive occupancy efforts. Staff is asked to provide a report back on current occupancy efforts, including proactive patrols. Staff is also asked to explain how the additional code enforcement resources are being utilized and whether they should be redeployed to assist with the occupancy case load, as well as whether higher priority is given to occupancy cases where previous violations have occurred. 6. Noted that the presentation given at the North Fort Collins Business Association by Deputy City Manager Mihelich and his team related to homelessness was really good. For the update coming to Council on the September 12, it was suggested that the same team take additional time at the Council meeting to provide this information. It was also suggested that the presentation be played on FC TV. Leadership Planning Team Meeting August 28, 2017 Page 3 of 4 7. Noted that on November 28 there is a discussion on Affordable Housing Capital Funds and suggested that this should be a broader discussion around fees. Staff is asked to change the description on this item to reflect this. Mayor Pro Tem Horak commented on the following items from the August 24 Thursday packet: 1. Highlighted the Trail Safety Campaign and noted that there are changes at the state level related to e- bikes. Staff is asked to provide clarification on how you can identify a legal versus illegal bike in light of these changes. 2. Noted that Visit Fort Collins’ comparisons included in their report did not always compare like time periods. Staff is asked to get this fixed for future reports. 3. Noted the information provided in the Fugitive Dust memo appears to indicate this item can come back to Council for any necessary code changes without a work session. 4. Noted that the information provided in the Game Day enforcement memo was very helpful and that the work done by all on this item has been really good. Staff is asked to clarify whether helmets are allowed in the stadium. There was some inconsistency in the messaging around this at the game. 5. Noted several things related to the Council Finance Committee information: a. An additional $3M is being requested for a park in SE Fort Collins. Staff is asked to confirm that this is for the acquisition of land for a new park at Horsetooth and Zeigler and to clarify why the item should not be included as a 2019/2020 budget item. b. The item related to the purchase of lawn equipment (mowers and leaf blowers) does not reflect that these items will be electric versus gas. Staff is asked to update the description to include this. Mayor Troxell suggested that staff contact Walker Manufacturing Company to see what electric options they might have and be willing to pilot. c. Biogas project has gone from $2.6M to $5.3M. Staff is asked to provide greater detail on why the increase is needed. As well, the chart shows options, but the higher cost item is recommended. Staff is asked to provide more information on this as well. Mayor Troxell: 1. Noted that he participated in a round table discussion with the National League of Cities (NLC) related to policing and safety last Wednesday. He stated that Mayors, Police Chiefs and a variety of staff from Charlottesville and Lexington were also involved. He noted that CSU, through the diversity and inclusion efforts of Mary Ontiveros and her team, has developed a list of Principles of Community related to this issue that NLC is reviewing. He suggested that the City also take a look to see if these can be applied community-wide. 2. Noted that the CSU Stadium was featured in a Forbes article that talked about culture and function. He stated that this is a really great article and speaks to how the community debate over this item really led to better outcomes all the way around. He encouraged a joint article between the City and CSU in the Coloradoan speaking to this. City Manager Atteberry noted that he has a Soapbox article scheduled which could be a good forum for this. 3. Noted the success of the first game day. All were happy to report that there were very few issues reported; most were related to internal stadium operations such as concession lines. The amount and quality of the planning efforts were attributed to the significant success realized. 4. Noted that the Housing Catalyst had two events, both for exceptional projects. He spoke of Mark Sears’ involvement and the good job that he did. Leadership Planning Team Meeting August 28, 2017 Page 4 of 4 5. Noted the Community Welcome was held last week, there was good turn out and the program continues to be an important one. Staff is asked to take another look at the large Community brochure for the following: a. It is hard to read the print against the graphics b. the message around codes and ordinances is not as direct as it should be; needs additional focus on consequences 6. Noted that there is now a train whistle for big third down plays versus the fog horn at CSU games. There was brief discussion around whether this is advisable. City Manager Atteberry will follow up. 7. Noted that the Air Quality Board Chair has asked about climate action and citizen feedback. He stated that there is some desire for additional community input on this and that this might be a chance to have some joint meetings with other board chairs or co-chairs to explore this item further. There was also brief discussion around the Citizen Review Board and their process around the lottery issue. Staff is asked to provide a report back to the City Manager on this item. 8. Thanked staff for the memo on train horns. He suggested that a graphic be created of the 19 or so intersections through town to depict the areas where the train horns are required to be blown. It was also suggested that information be added to bring awareness to the fact that the train horns are required at gated intersections as well. It was also suggested that staff start collecting recordings of continuous blowing that is occurring; City Manager Atteberry has such a recording. The meeting adjourned at 8:35 a.m.