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HomeMy WebLinkAboutMinutes - Read Before Packet - 8/22/2017 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - August 21, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: August 21, 2017 TO: Mayor and Councilmembers FROM: Delynn Coldiron, Interim City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, Deputy City Manager Jeff Mihelich, Deputy City Attorney John Duval, and Interim City Clerk Delynn Coldiron, met on Monday, August 21, and the following summarizes the discussions that began at 7:35 a.m. August 22 Adjourned Meeting and Work Session The LPT reviewed the published Agenda for August 22. For the item related to the Small Cell Telecommunication Facilities Moratorium, it was suggested that staff indicate, during the presentation, that the length of the moratorium can be lengthened or shortened based on how quickly the process can be completed. It was noted that a third item should be added to Other Business: Increased City/County Coordination related to annexations. The Agenda will be changed accordingly. For the item related to the Residential Parking Permit Program (RP3), staff is asked to cover the rationale for the pricing of commuter permits as part of the presentation and to be prepared to speak to the limited number of parking spaces available along MAX. Kudos to staff for the analysis that was done for this item and for the recommendations provided. For the item related to the Smoking Ordinance, staff received kudos for the analysis that was done for this item and for the recommendations provided. A revised power point and updated map will be included in Council’s read before packet. August 28th – 5th Tuesday – No Meeting. September 5 Preliminary Agenda The LPT reviewed the preliminary agenda for September 5. It was noted that there are four proclamations scheduled. There were no issues identified or items discussed. Six Month Calendar The LPT discussed several changes to the Calendar: 1. IGA Amendment with Colorado Department of Transportation was moved to unscheduled items due to further negotiations requested by the private developer. The City Attorney’s office will provide a legal memorandum related to this issue in Council’s Thursday packet. Leadership Planning Team Meeting August 21, 2017 Page 2 of 4 2. Second Reading of the Gardens on Spring Creek Appropriation was added to the September 19th regular meeting. It was noted that public outreach is underway. 3. A Resolution regarding immigrant communities was added to the October 3 regular meeting. Staff is asked to ensure outreach with Cheryl Distaso and the other groups that have been involved with this issue. 4. 2018 Annual Appropriation for URA is on the calendar twice (October 17 and November 7). Staff is working to resolve this issue. 5. Metropolitan District Policy Changes was added to the October 24 work session. Economic Health and City Attorney’s Office is asked to prepare a memo summarizing our agreement with the County in these types of cases, including highlights of previous instances that have occurred (if any). Please also include any related issues staff has identified and next steps in moving this item forward. 6. One year review of the Fugitive Dust Ordinance was added to the unscheduled work session items. Staff is asked to provide a report to Council regarding this issue in lieu of a work session. Staff’s recommendations regarding changes to acreage should be included. 7. Occupancy Study (U+2) is currently under unscheduled items. It was noted that a mid-cycle budget offer is moving forward for Council’s consideration. Staff is asked to reach out to Clint Skutchan with the Board of Realtors to re-engage them in this process and to see if they are willing to help with funding. 8. Property at Running Deer Natural Area is currently under unscheduled items. It was noted that leasing negotiations continue. Other Discussion Items Deputy City Manager Mihelich noted: 1. A committee was formed to work on Radon when this item was initiated and included a member from the Air Quality Advisory Board and a professor from CSU. Recommendations have been developed. Staff is asked to get an update on these efforts to the Air Quality Advisory Board. 2. The Islamic Center of Fort Collins is convening a conversation around protecting houses of worship. Faith-based leadership and life-safety team members are invited to attend. The meeting will be on September 7, 2017 from 6 p.m. to 8:30 p.m. at the Islamic Center, 925 W. Lake Street. Police Chief Jones will be part of a panel discussion. 3. The Northern Colorado Water Conservancy Board has an opening for a board member for Larimer County. Carol Webb was mentioned as a great possible candidate. 4. Public engagement and meeting related to the Great Lawns is scheduled for September 7. Staff is asked to see if there is any way to get this scheduled for the Gardens on Spring Creek (there is currently a conflict). If not, the Drake Center or Bennett Elementary School were mentioned as options. Mayor Pro Tem Horak: 1. Appreciated the response on the Bartholow letter. He thought it was well done. 2. Reported that he had a meeting with Senator Gardner on Saturday, along with Eric Potyondy, Carol Webb, and Tyler Marr regarding the Halligan Reservoir. He stated that Ms. Webb’s presentation was done very well and that Senator Gardner was supportive of the items discussed. Mr. Horak added that they also talked about I-25 and the grant the MPO is seeking under the Infrastructure for Rebuilding America (INFRA) grant program. 3. Reported that Representative Polis had a meeting last Thursday morning and Blaine Miller-McFeeley from Washington D.C. was in attendance to speak on transportation. The issue of autonomous vehicles using community fiber infrastructure was discussed. It was noted that this falls under the Smart Cities concept and could be another benefit listed as part of the Broadband project. Leadership Planning Team Meeting August 21, 2017 Page 3 of 4 4. Mentioned that the Community Welcome is hoping to highlight the partnership between the City and CSU and all of the efforts that have gone into protecting the neighborhoods. Mayor Pro Tem Horak commented on the following items from the August 17 Thursday packet: 1. Noted that CSU and City staff have done a great job partnering on stadium-related items. Staff is asked to prepare an update memo for this Thursday’s packet that highlights the prep work that is occurring prior to game day and the enforcement efforts that will be occurring on game day. Information on our plan to deal with issues over time should also be included. 2. Noted that he liked all of the climate information that was provided – the pie charts were excellent! Staff is asked to consider normalizing the data provided according to population as this would do a better job telling our story. Mr. Horak added that he would like to see a community comparison in addition to the per capita one. He also requested explanation on why water emissions have increased. 3. Noted that he liked the water conservation report. 4. Noted the infrastructure improvements needed on I-25 from 402 to SH66 and the $600M needed to get this work done. He added that he plans to ask for $100M to help fund this project as part of the MPO grant. Applications are due November 1. 5. Noted that he spoke with a resident in Buckingham and viewed the work that had been done on the street. The resident, Jim Alarid, lives on First Street and his property was impacted by the construction. Staff is asked to follow up with him, and other neighbors who are in similar situations, to try and get this resolved. Mayor Troxell: 1. Discussed his activities at the Bloomberg Harvard City Leadership Initiative. He noted that he wrote a plan for the City that we will be working on for the next year that aligns with Council priorities. He added that each City represented was compared against a variety of metrics and, in economic mobility, Fort Collins had more than many others (we were 4th or 5th on the list). Mayor Troxell added that this effort gives the City access to Bloomberg and Harvard resources and noted funding available for a Mayor’s Challenge. He is considering submitting something related to behavioral health. City Manager Atteberry and Assistant City Manager DiMartino are taking part in this initiative this week. 2. Noted that he is seeking input from Council on any ideas they have for ASCSU this year. Two items mentioned included (1) U+2 and (2) Alternative Transportation efforts and the City’s RP3 efforts – how can ASCSU encourage students not to park in neighborhoods and utilize alternative transportation methods. 3. Noted that the Shields underpass at Elizabeth is impressive. He spoke highly of CSU’s commitment to making these improvements for the community. 4. Discussed the Mayor’s Innovation Project he participated in in Burlington, Vermont. He noted: a. He presented on our Climate Action Plan. b. He toured their Downtown area and found that they have laid bricks in a way that forms a physical demarcation where panhandlers are not permitted. Staff is asked to do more research on this and the feasibility of bringing this to Fort Collins. c. He talked to a coffee shop owner about safety issues and panhandling; Burlington, Vermont has not cracked this issue yet, either. d. He had conversations about appropriate use of force and the issues that came up in Charlottesville. He has been approached by one person asking for a public statement on this. 5. Reported that another case of West Nile has been found in the region. The person is at MCR. 6. Noted the City’s participation in the CDOT striping project with an autonomous vehicle. Kudos to City staff for their involvement with this. Leadership Planning Team Meeting August 21, 2017 Page 4 of 4 7. Report that he is participating in a National League of Cities round table tomorrow. This will be a discussion around safety and protests. Staff is requested to get the Mayor information on our police policies related to this. It would also be helpful to know what training officers receive related to this. 8. Mentioned the topless yoga event at City Park. Fifteen participants were involved; no complaints were received. 9. Noted Sunday bus service as being a monumental event. Discussed Finn Owen-Graham who will be meeting with Mayor Pro-Tem Horak on Sunday at 8:30 a.m. for an initial ride. Staff is requested to do some sort of celebration for this. Staff is also requested to consider preparing a proclamation related to Finn’s civic engagement at such a young age. 10. Noted a case study on development review (Amsterdam Sandwich Shop) that City Manager Atteberry was currently involved in at the Bloomberg Harvard initiative. Discussed the City’s current development review process and the need for an ombudsman at a couple of key points in the process. Also discussed the need for clarifying staff roles and having good performance measures as ways to improve the process. The meeting adjourned at 9:15 a.m.