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HomeMy WebLinkAboutMinutes - Read Before Packet - 8/15/2017 - Memorandum From Delynn Coldiron Re: Leadership Planning Team Meeting Minutes - August 8, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: August 14, 2017 TO: Mayor and Councilmembers FROM: Delynn Coldiron, Interim City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and Interim City Clerk Delynn Coldiron, met on Monday, August 14, and the following summarizes the discussions that began at 7:35 a.m. August 15 Regular Meeting The LPT reviewed the published Agenda for August 15. A Good News item was reported related to the Downtown Whitewater Park (Agenda Item 3). Sufficient funding was received to fulfill the cash match requirement from private donors. This enables the project to move forward this year provided that all necessary permits can be obtained. For the consent item related to Parking on Yards (Agenda Item 5), Councilmember Martinez may bring forward under Other Business a question about changing the process to enable immediate ticketing for parking on yards for all violations, not just limited to game days or major stadium events. For the consent item related to Revised Costs and Fees for Fort Collins Municipal Court (Agenda Item 19) it was noted that a filing fee for civil cases is included. Currently, no filing fee is required. The first Discussion Item is related to the Gardens on Spring Creek (Agenda Item 22). There was discussion around whether the surrounding neighborhood has been informed about the removal of the sound wall and the central override component of the sound system. Council will consider an ordinance on second reading relating to trespass and the obstruction of a highway or passageway (Agenda Item #24). Staff is asked to provide a Read-before memo that provides some basis for the 20’ rule as well as information on what other cities do in this regard. City Manager Atteberry reported the item related to the Running Deer Natural Area (Agenda Item 25) might be withdrawn in order to pursue negotiations on a lease option.. An answer should be forthcoming later today. Council will consider an ordinance that places a Charter amendment on the November ballot regarding medical marijuana businesses (Agenda Item 26). It was noted that this amendment would not allow Council to approve items that were more restrictive than the existing legislation allows. Leadership Planning Team Meeting August 14, 2017 Page 2 of 4 Two items are anticipated under Other Business. First is an item about potential licensing of tobacco retailers. The second is discussion about a possible new tax structures. This is intended to be a discussion around KFCG funding, the amount needed for base level services, and the prioritization of funding received in excess of what is needed for base level services. August 22 Adjourned Meeting and Work Session The LPT reviewed the draft Agenda for August 22. It was noted that the Small Cell Tower Moratorium and Raw Water Requirements had been moved from the August 15 Agenda. Related to the Discussion Item on a Moratorium on Small Cell Facilities (Adjourned Meeting Agenda Item 1), it was asked whether staff has been reaching out to the representative from AT&T who has been providing comment on this item. Staff is encouraged to do so if this has not been done already. Related to the Staff Report for Campus West Connections (Work Session Agenda Item 1), staff is asked to emphasize the partnerships that are occurring in this space. The presentation should include pictures, and provide information on all of the services that are available, hours of operation, and what people can expect when they visit (i.e., who will be there at what times, etc.). Council will be discussing proposed changes to the Smoking Ordinance (Work Session Agenda Item 2). Staff is asked to be prepared to offer a recommendation in addition to the options that are presented. Council will be discussing the Residential Parking Permit Program (Work Session Agenda Item 3). Staff is asked to be prepared to offer options and a recommendation on changes. Staff is also asked to be prepared to talk about outreach with CSU and surrounding businesses related to this effort, and to present information on the overall philosophy of the City’s parking program, triggers that lead to implementing RP3, and information on what other cities do in this regard together with lessons learned. Six Month Calendar The LPT discussed several changes to the Calendar: 1. Public Hearing for Waters’ Edge Metropolitan District was added to September 5 2. Public Engagement Strategy was added to the September 12 Work Session 3. It was noted that Council absences should not be placed on the Calendar 4. Short Term Rentals is scheduled for September 5 – staff is asked to consider a more compliance-based philosophy with this and think about issuing a violation notice with time to get licensed versus setting a hard date by which they have to comply and then coming back to Council for additional dates. 5. Community Trust Resolution will be added to either September 19 or October 3. 6. Affordable Housing Capital Funds is scheduled for the November 28 Work Session– staff is asked to make this a broader discussion about how the City can support the creation of affordable housing. Leadership Planning Team Meeting August 14, 2017 Page 3 of 4 Other Discussion Items City Manager Atteberry noted: 1. The Community Trust Resolution will have focused public outreach including Fuerza Latina, Poudre School District and CSU. 2. Give Real Change is a DDA initiative that the City will be partnering on. A $10K contribution is planned. 3. A Good News item was received in email – Police Services assisted some young children whose mom was taken to jail. They helped with toys, clothes, food, and a Walmart gift card. These types of things happen on a regular basis throughout the organization! 4. Direction was requested related to timing for bringing forward Time of Use rate structures for utilities. It was decided that the Time of Use and Tier Rate ordinances should be brought to Council as part of the 2018 rate ordinances in November. 5. A mid-block pedestrian crossing request was received for Woodbridge. With some adjustments to the West Elizabeth work that is scheduled, it is anticipated that this work can be accomplished sometime next summer. 6. A committee registration form was received from a group of citizens who support the City’s Broadband efforts. 7. A report was received from the CSU Game Day event that was recently held. There were many improvement items listed, including parking. A significant improvement is the implementation of a joint City/CSU call center that will be staffed during game days to help get issues resolved in a timely way. 8. Deputy City Manager Mihelich will be testifying before the Board of County Commissioners this evening related to the Mokler Development at I-25 and Mulberry. 9. Fort Collins was one of 25 entities who received a Certificate of Excellence from ICMA. The certificate was for exceeding standards related to: a. Identification and public reporting of key outcome measures b. Surveying both residents and employees; and c. Pervasiveness of performance management in the organization’s culture Ms. DiMartino mentioned that the upcoming LPT meeting on August 28 conflicts with a Town Gown meeting scheduled for the same day. To allow for adequate time for discussion, the LPT meeting was changed to 6:45 a.m. She also reported that the Community Survey will be issued later this month. On-campus CSU students will be receiving links to electronic surveys rather than paper copies. Mayor Pro Tem Horak: 1. Reported that Thomas Edwards visited with him regarding veterans’ services. Staff is asked to find a way to be a convener between the City, the County, and CSU to find out what services are available, identify gaps, and try to find solutions to the issues being raised. 2. Reported that he testified at the Parks & Wildlife commission in Trinidad related to the NISP project. He stated that the commissioners shared questions and concerns about mitigation that were similar to those raised by the City. He also indicated that NISP staff were generally dismissive of our comments. He suggested that our City attorneys should contact their attorney to discuss differences. Staff is asked to respond to the NISP comments from the meeting. 3. Provided highlights from an article on traffic from Discover magazine. Staff is asked to forward a copy of the article to all Councilmembers. Mayor Pro Tem Horak commented on the following items from the August 10 Thursday packet: 1. Wanted to ensure the Sales Tax section in the City Manager’s Report includes how receipts compare to the budget. Leadership Planning Team Meeting August 14, 2017 Page 4 of 4 2. Noted that money for the radon mitigation program ran out in three months. Staff is asked to provide more information on our strategy moving forward. 3. Noted that he really liked the information that was put together for Halligan and requested that it be sent to legislative staff. Mayor Troxell: 1. Discussed the upcoming meeting with FRA. Staff is asked to clearly define objectives for the meeting, roles for the attendees, and have necessary data available. Staff is also asked to ensure the congressional delegation is notified. 2. Asked about the process for updating streets and sidewalks within annexation areas. Staff is asked to explore further partnering with the County on these issues and perhaps including requirements as part of the County IGA. It was noted that getting commitments to transition areas along Mulberry prior to an annexation would be helpful. 3. Reported that he spoke with several business owners regarding transients and it appears that things are improving. Related to this, he asked how the recent changes with additional jail space are going. Staff is asked to report on the impact of this. City Manager Atteberry noted that the City will be requesting funding to hire a biohazard firm to help clean up transient camps as part of the mid-cycle budget process. 4. Stated that the Futures Committee is meeting today. Items include: the State Demographer and an update on Bloomberg program. The meeting adjourned at 9:51 a.m.